Agenda

Item 5.1

 

TO:

Town of Markham Public Library Board

 

FROM:

Catherine Biss, Chief Executive Officer

 

PREPARED BY:

Jane Byrnes, Board Secretary

 

DATE OF MEETING:

Monday, September 24, 2007

 

SUBJECT:

Review of Board’s Travel Reimbursement

 

 

RECOMMENDATION:

 

That Markham Council be requested to increase the annual honorarium paid to Library Board members as follows:

·       from the current $150 to $300 for the Chair

·       from the current $100 to $200 for Board Members

 

AND THAT upon receiving approval from Council, GP-2h(g) be amended to reflect the changes made.

 

PURPOSE:

 

At the request of the Board, staff were asked to review the Board’s Travel Reimbursement.

 

BACKGROUND:

 

At the June Board Meeting, the following motion was made:

 

RESOLVED THAT:  A review be prepared of the Board’s travel reimbursement for the next Board Meeting.

 

The following considerations were used to establish the recommendation: 

 

·         A calculation was made of the distance between Board Members’ homes and all Markham Public Libraries locations.  A sample of four Board Members’ addresses was used in the calculation.  The assumption was that Members would attend ten Board Meetings and attend two separate Library functions per month during the course of 12 months. 

 

·         The calculation for the Chair was based on attending ten Board Meeting, ten agenda planning meetings, and three Library functions per month over a period of 12 months, and

 

·         Consideration for wear and tear on the Members’ personal vehicles.

 

·         There has been no increase in this honorarium for many years.  The cost of travel has increased considerably during this period.

 

It is suggested that the Board consider requesting reimbursement to Council for:

·         $200 a year for Members (up from $100)

·         $300 a year for the Chair (up from $200)

 

The total Board budget allocation for reimbursement is $1,350 per year.  This recommendation would double the budget allocation to $2,700 per year.

 

Upon approval from Council, GP-2h(g) would require amendment to read as follows:

 

Board Members shall receive an honorarium of $200 per year to compensate them for mileage expenses incurred as a Board member, or the amount equal to the months served in the year, and the CEO is authorized to approve the mileage expenses. The Board Chair shall receive an honorarium of $300 per year to compensate for mileage expenses incurred in the position, and the CEO is authorized to approve the mileage expenses;

 

 

 

 

 

 

 

Catherine Biss

Chief Executive Officer

 

Attachment