Report to: General Committee Report Date: June 1, 2010
SUBJECT: Award of Tender 155-T-10 Replacement of Roof at 8100 Warden Avenue
PREPARED BY: Gil Verbeek, Ext. 3410
Patti Malone, Ext. 2239
RECOMMENDATION:
1) That the report entitled “Award of Tender 155-T-10 Replacement of Roof at 8100 Warden Avenue” be received;
2) That Tender 155-T-10 Replacement of Roof at 8100 Warden Avenue be awarded to the lowest priced bidder, T. Hamilton & Son Roofing Inc. in the amount of $516,129.05, inclusive of PST and HST;
3) That a separate purchase order in the amount of $25,806.45 be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;
4) That the award be funded from account number 750-101-5399-10524 “Roof replacement at 8100 Warden Ave.” and reimbursed by Markham District Energy (MDE) (50%) upon completion of project;
5) And That Staff be authorized and directed to do all things necessary to give effect to this resolution.
PURPOSE:
The purpose of this report is to obtain Council approval to award the construction tender
155-T-10 for the replacement of the warehouse roof at 8100 Warden Avenue.
BACKGROUND:
The roof replacement of the warehouse area of 8100 Warden Avenue is required for a lease agreement. As part of the lease agreement, the roof replacement was required for the warehouse area and the cost was to be evenly shared between MDE and the Town of Markham. Staff would invoice MDE for the 50% at completion of project.
Factoring into the roof project is the separate project to install solar panels on the same warehouse roof. This project (solar panels) has been awarded as part of the Stimulus project for Facility Energy Retrofit and the installation of the panels must be started in August 2010 to meet the deadline for the Feed in Tariff (FIT) funding and the roof must be replaced before the solar installation commences.
BID INFORMATION:
|
Advertised |
Electronic
Tendering Network |
|
Bids
closed on |
May
28, 2010 |
|
Number
picking up bid documents |
15 |
|
Number
responding to bid |
10* |
* Four bidders were disqualified for not meeting the mandatory requirement
under section 2.8 - Member of Canadian Roofing Contractors Association (CRCA).
The
“CRCA Roofing Specification Manual’ is used by architects, building
consultants, contractors and building manufacturers throughout Canada and was
included within our bid document for this project. Ensuring the contractors are
CRCA members was requested by the project team to ensure that the successful
contractor is informed of the latest roofing trends, specifications and adheres
to the standard roofing best practices as outlined in the CRCA specification manual.
*One bidder was
disqualified for not having supplied an agreement to bond as required
under submission requirements
(page 3 of bid document).
DETAILED PRICING INFORMATION:
|
Price (Inclusive of PST/HST)* |
|
|
T. Hamilton & Son Roofing Inc. |
$516,129.05 |
|
Crawford Roofing Corporation |
$528,775.78 |
|
Industrial Roofing Services Limited |
$ 551.878.56 |
|
Applewood Roofing and Sheet Metal Ltd. |
$559,220.16 |
|
Bothwell-Acurate Co. (2006) Limited |
$787,517.70 |
* Price summary is inclusive of PST (up to
June 30th) and HST (commencing July 1st) and includes the provisional item of roofing anchors.
FINANCIAL CONSIDERATIONS AND TEMPLATE:
The following table is a summary of the financial considerations for this report:
* Award includes $500,544.00 cost of work, plus $11,180.26 PST impact for month of June and $4,404.79 HST impact commencing July 1, 2010. The project is expected to be completed by July 30, 2010.
**Contingency estimated at 5% of award.
The remaining budget in the amount of $158,064.50 will be returned to the original funding source upon payment of the final invoice.
HUMAN RESOURCES CONSIDERATIONS:
Not Applicable
ALIGNMENT WITH STRATEGIC CONSIDERATIONS:
Not Applicable
BUSINESS UNITS CONSULTED AND AFFECTED:
Not Applicable
RECOMMENDED
BY:
ATTACHMENTS:
None