M I N U T E S
GENERAL COMMITTEE
June 21, 2010
Meeting
No. 18
Finance & Administrative Issues Community Services Issues
Chair: Regional Councillor J. Virgilio Chair: Councillor
A. Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
E. Shapero Chair: Councillor C. Moretti
Alternate formats are available
upon request.
Attendance
|
Mayor F. Scarpitti Regional Councillor J. Jones Regional Councillor G. Landon (until 2 p.m.) Regional Councillor J. Virgilio Councillor V. Burke Councillor. E. Shapero Councillor D. Hamilton Councillor C. Moretti Councillor J. Webster Councillor D. Horchik Councillor L. Kanapathi Councillor A. Chiu |
J. Livey,
Chief Administrative Officer C.
Conrad, Town Solicitor J. Baird,
Commissioner of Development Services B.
Librecz, Commissioner of Community & Fire Services A.
Taylor, Commissioner of Corporate Services S. Andrews, Director, Asset Management R.
Borooah, Town Architect A.
Brouwer, Deputy Clerk M.
Creighton, Director, Recreation D.
Flaherty, Acting Director, Communications & Community Relations P. Ingham, General Manager, Operations L. Irvine, Manager, Parks & Open Space J.
Lustig, Treasurer A. Moore,
Manager, Purchasing J. Ryerson,
Director, Culture R. Sacoransky, Project Manager B.
Snowball, Fire Chief J.
Taylor, Manager, Human Resources H. Tse, Project
Engineer B. Wiles,
Manager, By-law Enforcement & Licensing |
|
The General Committee convened at the hour of 9:06 a.m. with Councillor
J. Virgillio in the Chair. Councillor J.
Virgilio chaired the Finance & Administrative Issues, Councillor C. Moretti
chaired the meeting for Building Parks & Construction Issues; and, Councillor
A. Chiu Chaired Community Services related items.
Councillor C. Moretti noted that she gave regrets for the June 14, 2010
General Committee meeting.
DISCLOSURE OF
INTEREST
There were no disclosures of pecuniary interest made.
1. DELEGATIONS
MAIN STREET UNIONVILLE WASHROOMS (5.0)
Diane Kobelansky, Chair, Markham Village Business
Improvement Area (BIA) Board of Management addressed Committee with respect to
Item 3 (Main Street Unionville Permanent Washrooms and Welcome Centre). She expressed concerns about costs associated
with the proposed washroom facility, circulating a spreadsheet for Committee’s
information. She also outlined concerns
about fairness in the distribution of funds between the two BIAs and BIAs’ role
in the economic viability of the Town.
Anne Laxton, Vice President of the Unionville Villager’s
Association (UVA) addressed Committee with respect to Item 3 (Main Street
Unionville Permanent Washrooms and Welcome Centre). She indicated that the Association was not in
support of temporary washrooms in their current location and expressed concerns
about architectural heritage protection.
She noted that the UVA did not support a welcome centre in Unionville as
proposed.
Tracy MacKinnon, Unionville resident and member
of the Unionville BIA and UVA noted her involvement with this issue over the
past 6 years. She also noted that UBIA did
not request a welcome centre or temporary washroom facilities.
Greg McCormick, Chair of the Unionville BIA
Board of Management addressed Committee with respect to Item 3 (Main Street
Unionville Permanent Washrooms and Welcome Centre). He outlined the UBIAs involvement with the
issue and indicated the UBIA’s support for locating washroom facilities in the
bandstand. He indicated that a bandstand
location supports the need to keep the street animated. He spoke in opposition to the staff
recommendation.
2. INFRASTRUCTURE PROJECTS UPDATE (5.0)
Commissioner Brenda Librecz provided an
updated on the Infrastructure Projects, including accessibility retrofits,
energy retrofits, emergency operations centre, Thornhill Community Centre, St,
Robert’s Indoor Soccer Field, Angus Glen Indoor Tennis Centre and Artificial
Outdoor Ice Rink.
It was noted that a biologist/wildlife expert
will be involved in monitoring the fish removal and migratory birds when the
Civic Centre reflecting pond is drained.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
1)
That
the presentation entitled “Infrastructure Projects Update” by Ms Brenda
Librecz, Commissioner of Community & Fire Services, be received.
CARRIED.
3. Markham Fire Station
No.
99 (Cornell) – LEED (3.0)
Council thanked staff for their efforts on this project.
Moved by Councillor J. Webster
Seconded by Deputy Mayor J. Heath
1) That the report titled “Markham Fire
Station No. 99 (Cornell) – LEED” be received; and,
2) That the goal of achieving LEED Silver
Certification be established for this project and Staff be authorized to
consider LEED Gold if it can be achieved within the existing budget; and,
3)
That the Architectural/Engineering
Services fee for Thomas Brown Architects be increased by $171,400 to account
for LEED associated design and administration costs as well as a higher
estimated construction cost, and that the increase be funded from the existing
capital budget in account 056-5350-10123-005; and,
4) That Staff be authorized to proceed
with pre-qualifying bidders and issuing the construction tender; and
5) That the CAO be authorized to award the
construction contract to the lowest compliant, prequalified bidder to an upset limit of $3,455,000 and
that the award be funded from the existing capital budget in account
056-5350-10123-005; and further,
6)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED.
4. Main Street Unionville Permanent
Washrooms & Welcome Centre (5.0)
Steve Andrews, Director of Asset Management and Rob Sacoransky, Project Manager provided a description of the location and rationale for the Main Street Unionville Permanent Washrooms and Welcome Centre.
Moved by: Councillor D. Horchik
Seconded by: Councillor J. Jones
1)
That the temporary washrooms be removed in Unionville; and,
2)
That the staff options presented at the April 19, 2010 General
Committee meeting and a planing mill parking lot option and bandstand option be
presented at a future community meeting for public input.
** CARRIED
**Note: At the June 22 and 23, 2010 Council meeting the following amendment was made:
-
add
the words “...by June 30, 2010” to the end of Resolution No. 2.
CARRIED
5. MINUTES OF THE JUNE 9, 2010
PUBLIC ART ADVISORY COMMITTEE (16.0)
Moved
by Councillor C. Moretti
Seconded
by Councillor L. Kanapathi
1)
That the minutes of the
2) That Council endorse the following resolution passed at the June 9, 2010 Public Art Advisory Committee meeting:
“That the Markham Public Art
Advisory Committee recommend to Town of
CARRIED.
6. MINUTES OF THE APRIL 29, 2010
CYCLING & PEDESTRIAN ADVISORY COMMITTEE (16.0)
Moved
by Councillor A. Chiu
Seconded
by Councillor V. Burke
1)
That the minutes of the
CARRIED.
7. MINUTES OF THE MAY 10, 2010
CANADA DAY COMMITTEE (16.0)
Moved
by Councillor A. Chiu
Seconded
by Councillor V. Burke
1) That the minutes of the May 10, 2010 Canada Day Committee be received.
CARRIED.
8. MINUTES OF THE MAY 27, 2010
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Moved
by Councillor A. Chiu
Seconded by Councillor V. Burke
1) That the Minutes of the May 27, 2010 Markham Environmental Advisory Committee be received.
CARRIED.
9. MINUTES OF THE APRIL 21, 2010
ACCESSIBILITY COMMITTEE (16.0)
Moved
by Councillor A. Chiu
Seconded
by Councillor V. Burke
1)
That the Minutes of the
CARRIED.
10. MINUTES OF THE MARCH 31, AND APRIL 7,
2010
GRANTS SUB-COMMITTEE (16.0)
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Jones
1)
That the
Minutes of the March 31, and April 7, 2010 Grants Sub-Committee be received.
CARRIED.
11. GRANTS SUB-COMMITTEE RESOLUTIONS (16.0)
Moved
by Councillor V. Burke
Seconded
by Deputy Mayor J. Heath
That the following motion be referred to the June 22, 2010 Council
meeting:
1)
That
Council endorse the following resolutions passed at the June 17, 2010 Grant
Sub-Committee meeting:
A) That a 2010 Celebrate Markham grant
in the amount of $2,500 be allocated to Celebration of the Arts 2010, subject
to receipt of the appropriate financial documents; and,
B) That a 2010 Celebrate Markham grant
in the amount of $5,000 be allocated to the Town of Markham Seniors’ Advisory
Committee; and,
C) That a 2010 Seniors Grant in the amount
of $3,000 be allocated to the Thornhill Seniors Club; and,
D) That a 2010 Celebrate Markham grant
in the amount of $2,500 be allocated to the 2010 Thursday Night Summer Music
Series in Unionville, subject to receipt of the appropriate financial documents;
and,
E) That a 2010 Celebrate Markham grant
in the amount of $2,500 be allocated to the Power Unit Youth Organization for
their 2010 “Night It Up” event, subject to receipt of the appropriate financial
documents; and further,
F) That a standard Celebrate Markham
Grant Application Form be developed and the final
version will be distributed for 2011 grant applications.
CARRIED
12. Award
of Tender 131-T-10
Construction of Caboto Parkette
on Caboto Trail (7.12.6)
Moved
by Councillor D. Hamilton
Seconded
by Councillor D. Horchik
1) That the report entitled “Award of Tender 131-T-10 Construction of Caboto Parkette on Caboto Trail (north of Highway #407 and East of Kennedy Road)” be received; and,
2) That the contract for tender 131-T-10 Construction of Caboto Parkette on Caboto Trail (north of Highway #407 and East of Kennedy Road) be awarded to the lowest priced bidder, Royal Crest Paving & Contracting Ltd. in the amount of $248,074.50 inclusive of HST; and,
3) That a separate purchase order in the amount of $24,807.45 inclusive
of HST be issued for contingency to cover any
additional fees and that the Manager of Urban Design be authorized to approve
expenditure of this contingency amount up to the specified limit in accordance
with the Expenditure Control Policy; and,
4) That the Capital Administration Fees in the
amount of $19,844.28 be charged to the Caboto Trail Capital Budget
(81-5350-8343-005); and,
5) That the award in the amount of $175,189.40 inclusive of HST be funded from the South Unionville Caboto Trail Parkette Capital Budget (81-5350-8343-005); and,
6) That the shortfall of $117,536.83 be funded from Development Charges ($105,783.15 or 90%) and the Capital Contingency ($11,753.68 or 10%) based on the original funding split of the project; and,
7) That the Town obtain payment in the amount of $8,000.00 from World Tech Construction Inc. and World Tech Construction II Inc. as compensation for sidewalk works on Block 5 (Caboto Parkette) that are required as part of residential subdivision 19TM-030018, Plan 65M-3913 but are now being constructed by the Town as part of this park tender on behalf of the developer; and further,
8) That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
13. AWARD OF TENDER 146-T-10
CONSTRUCTION OF ANGUS GLEN
INDOOR TENNIS FACILITY (7.12.3)
Moved
by Deputy Mayor J. Heath
Seconded
by Councillor D. Hamilton
1) That staff report entitled “Award of Tender 146-T-10, Construction of the Angus Glen Indoor Tennis Facility” be received; and,
2)
That the consultant’s fees be increased to cover the additional
contract changes; and,
3)
That the CAO be authorized to award the contract to Gateman-Milloy,
Inc.; and,
4)
That staff apply for additional funding through the Recreational
Infrastructure Canada (RInC) Program; and further,
5) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
** CARRIED
**Note: At the June 22 and 23, 2010 Council meeting the resolution was amended to read as follows in its entirety:
1) That
staff report entitled “Award of Tender 146-T-10, Construction of the Angus Glen
Indoor Tennis Facility” be received; and,
2) That
the contract for Tender 146-T-10, Construction of the Angus Glen Indoor Tennis
Facility be awarded to the lowest price bidder, Gateman-Milloy Inc. in the
amount of $3,352,895.77 inclusive of HST; and,
3) That
a construction contingency be established in the amount of $335,290.00 (10% of
construction award) inclusive of HST to cover any additional construction costs
and that the Commissioner
of Community and Fire Services be
authorized to approve the expenditure of this contingency amount up to the
specified limit and to provide a monthly statement of these expenditures to the
Town Treasurer; and,
4) That
the purchase order for Dillon Consulting Ltd be increased by $175,000 inclusive
of HST to an upset limit of $381,450 for additional services in changing the
tennis building from an air bubble to a fabric structure to a metal structure;
and,
5) That
the shortfall in the amount of $1,488,515 (revised project cost of $4,083,515
less Council previously approved amount of $2,595,000) be funded 10% from the
Life Cycle Replacement & Capital Reserve in the amount of $148,851, 45%
from the Park Development Capital (DC) Reserve Fund in the amount of $669,832
and 45% from the Recreation Facilities DC Reserve Fund in the amount of $669,832;
and,
6) That
the Award of Tender 146-T-10 be funded from 070-5350-9527-005 Angus Glen Tennis
Courts; and,
7) That staff apply for additional funding
through the Recreational Infrastructure Canada (RInC) Program and if any
additional funding is received, this amount will be returned to the DC and
Lifecycle Replacement & Capital Reserve based on the proration in
recommendation #6; and,
8) That
Council express its intention to recover any future excess capacity that may be
created from the addition of this facility from future Development Charges;
and,
9) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
14. Adjustment of Taxicab
Tariff Rates to
Incorporate
the Harmonized Sales Tax (H.S.T) (2.23)
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That the report “Adjustment of Taxicab Tariff Rates to Incorporate the Harmonized Sales Tax (H.S.T)” be received; and,
2) That Taxicab By-law 2002-308 be amended to incorporate the HST implementation into taxicab tariff rates being charged; and,
3) That Taxicab By-law 2002-308 be amended to require the provision of a taxicab meter capable of printing receipts; and,
4) That Taxicab By-law 2002-308 be amended to increase the Drop Rate for taxi fares by 8%, to increase the charges for an additional passenger by $0.25 per trip, and to increase charges for a delivery without a passenger by $0.75 per trip; and further,
5) That Staff be authorized to give effect to this resolution.
CARRIED.
15. PROPOSED FEE CHANGES
FOR THE CULTURE DEPARTMENT (6.5)
Report 1 2 3
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
1) That the report titled “Proposed Fee Changes for Culture Department” be received; and,
2) That Culture increase program fees as directed by Council (Appendix C) annually on September 1, according to the Consumer Price Index (CPI), except for general admission fees which would be increased every two years in alignment with the Consumer Price Index, rounded off to the nearest dollar; and,
3) That fees (ticket prices) for cultural performances or events for all venues will be determined by the host venue according to the individual program budget; and,
4) That the fee by-law 2002-276 (Appendix B) be replaced in its entirety by Appendix A; and,
5) That the “Proposed Program Fee Changes for Culture Department” be approved and implemented effective September 1, 2010; and,
6) That notice to the public be provided in accordance with by-law 2001-1, a by-law to prescribe the form and manner and times for the provision of reasonable notice; and further,
7) That staff be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
16. COMMUNITY ENGAGEMENT
STRATEGY UPDATE (6.0)
Mary Creighton,
Director, Recreation provided Committee with a presentation on the “Community
Engagement Strategy”.
Moved by Deputy Mayor J. Heath
Seconded by Councillor L. Kanapathi
1)
That the
presentation entitled “Community Engagement Strategy Update” by Ms. Mary
Creighton, Director of Recreation, be received.
CARRIED.
IN CAMERA MATTERS
Moved by Councillor J. Webster
Seconded by Councillor A. Chiu
That, in accordance with Sections 239 (2) (a) (b), (c) and (d) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters:
Confidential Agenda
1) The security of the property of the municipality regarding the acquisition of a property;
2) The security of the property of the municipality regarding funding for slope restoration;
3) A acquisition of land by the municipality; and
4) Labour relations or employee negotiations.
CARRIED.
MOTION TO RISE AND REPORT
Moved by: Deputy Mayor J. Heath
Seconded by: Mayor F. Scarpitti
That Council rise from its in-camera session (3:45 p.m.).
CARRIED.
17. Range Golf Centres,
Inc.
APPLICATION FOR SITE PLAN
APPROVAL (10.6)
Councillor Shapero circulated correspondence from the President of the Leslie Street-Thornhill Ratepayers Association (LSTRA) regarding the Within Range Golf Centres, Inc. application for site plan approval. It was noted that the approval authority for the site plan application is the Director of Planning and Urban Design and as such, this information would be referred to the Director for consideration and any response.
Moved
by: Councillor E. Shapero
Seconded
by Councillor A. Chiu
That the correspondence from the President of LSRA be received and
forwarded to the Director of Planning and Urban Design.
CARRIED.
18. EXPERIENCE MARKHAM (10.16)
Deputy Mayor J. Heath circulated the brochure “Experience Markham” for Committee’s information. Committee thanked the Deputy Mayor for his time and efforts.
Moved
by: Mayor F. Scarpitti
Seconded
by Councillor V. Burke
That
the brochure “Experience Markham” be received.
CARRIED.
ADJOURNMENT
Committee adjourned at 3:47 p.m.