The Friends of the
Meeting No. 5
Wednesday, August 4, 2010 – 5 p.m.
In
Attendance: Regrets:
Bob
Baird, Meeting Chair John
Buie
Councillor
Carolina Moretti Vince
Tortorici
Randy
Barber Glenn
Schick
Ardy
Reid Genny
Landis
Staff:
Janet
Reid, Curator Brenda
Librecz, Commissioner
(Recording
Secretary) Community
& Fire Services John
Ryerson, Director Culture
Cathy Molloy, Director,
Pam Cook (Recording Secretary)
1.
CALL
TO ORDER & OPENING REMARKS
The Meeting of the Friends of the Markham Museum Foundation Board was called to order at 5:10 p.m. by Bob Baird.
The Museum Curator reported that Cathy Molloy, Museum Director will present on the three-year Museum Business Plan and the status of the strategic plan prepared by Lord Cultural Resources at the September meeting.
Regrets were
received from John Buie, Gennie Landis, Martha Mingay, Glenn Schick and Vince
Tortorici.
Quorum
was not achieved until the end of the meeting. The minutes of the previous
meeting were not approved.
The
Chair indicated that the following issues have arisen. They will be more fully considered
by the Executive and brought forward for discussion at the next Board meeting
in September
a.
Composition
of the Board in 2010/2011, board accomplishments in this first year of the Foundation
and the development of a process for monitoring Board member attendance, in
accordance with Town of Markham Guidelines
b.
Outstanding
information requests and affidavits relating to conflict of interest for
Foundation Board members as requested by Clerks.
c.
Draft
Policy Respecting Citizen Appointments to Boards and Committees
d.
National
Quality Index – PEP III – award received by Town of
There were no declarations for this meeting.
Ardy Reid confirmed that she was invited to join the Cultural Plan Committee – Building Creative Markham.
Janet Reid, Curator,
Construction for the
Staff are working on the plan and contingencies for the move of curatorial offices, the public reading room as well as the priority artifact and archival collections during the fall and winter. Staff will work simultaneously on the inaugural exhibitions. Board assistance will be required to engage community members to participate in the inaugural exhibition. Details of the request will be brought to the September meeting.
The administrative staff successfully moved into their new
offices in
Curatorial staff are working on the installation of the displays in the Blacksmith Shop. With support from summer curatorial staff and interns from the University of Toronto’s Museum Studies Program, we completed data entry of the backlog of paperwork from the digitization project commenced five years ago (approximately 2500 records). Object by object inventories of the framed works and textile collections are now complete and the material is ready for packing and relocation to the new facility. Staff will work with the archival collections in August to complete a similar type of inventory. Each of the collection types will be processed in a similar manner prior to relocation to new storage areas. This process will create an up to date and accurate inventory of the museum’s holdings over a three to five year period.
Museum programs continue to be well received. Our summer camp program is operating at near capacity levels (80 youth per day) and in some instances these numbers were exceeded. Our other leisure style programming for recreational groups are popular and we have received a number of visits from private schools. The program staff are working on new camp programming enriching the experience for youth by incorporating more special guests. Object based experiences have also been increased and in particular the new Print Shop is being well received.
Museum events are well attended, weather permitting. The Board was reminded of the upcoming Rotary Car Show (Saturday August 7) where our newly tuned up Durant Star Car will be on display. The care of the car is now in the hands of Markham Cruisers and can be rented by wedding groups for photographs on the grounds for an extra fee. Markham Doors Open is scheduled for Saturday August 28 this year and will feature public tours of the recently completed Print Shop.
Our facilities rental program is now under the direct supervision of Enzo Greco who is streamlining the booking process and working on enhancing our marketing package. This past weekend 1200 visitors (400 cars) were successfully managed for a picnic organized by the Chinese Jamaican community as part of Caribana.
No report at this time.
The Treasurer, Ardy Reid, noted that the Board requires stationery to use in correspondence with potential donors and for receipt of gifts. The Foundation will use Museum letterhead until proper items are prepared to avoid delay of acknowledgments.
b. Museum Collection Committee – a meeting to review the draft
Collections Policy will take place in the last two weeks of September.
c.
Development
Committee – a meeting
is required of the whole committee and they will endeavour to schedule it for the
first week of September. A small working group is looking in to the planning
for the Gala and the corporate logo.
d.
Volunteer
Committee – nothing to
report until the scope of work for the Gala is defined.
None.
The
next scheduled meeting of the Friends of the Markham Museum Foundation Board
will be held on Wednesday, September 8th at 5 p.m. at the
Moved
by
Seconded
by Councillor Moretti,
THAT
the August 4th meeting of the Friends of the Markham Museum Foundation Board be
adjourned, the time being 6:14 p.m.