The Friends of the Markham Museum Foundation Board

Meeting No. 6

Mount Joy School, Markham Museum

Wednesday, September 8, 2010 – 5 p.m.

 

 

In Attendance:                                                           Regrets:

John Buie, Meeting Chair                                           Vince Tortorici

Councilor Carolina Moretti                                          Randy Barber

Gunter Langhorst                                                        Bob Baird

Ardy Reid                                                                   

Martha Mingay                                                                                   

Genny Landis                                                             

Cathy Molloy

Glenn Schick

 

Staff:

Robin Gauzas                                                

(Recording Secretary)                                                                                                                                                           

1.    CALL TO ORDER & OPENING REMARKS

 

The Meeting of the Friends of the Markham Museum Foundation Board was called to order at 5:10 p.m. with John Buie presiding as Chair.

 

2.    BOARD OF EDUCATION – Museum Business Plan

Cathy Molloy the Director of Markham Museum presented the Museum Business Plan based on the strategic focus adopted by the Markham Museum in 2009.

 

Staff has prioritized the events that were deemed to merit the investment.

The main events focused on are:

a)    Winterfest

b)    March break

c)    Art in the park

d)    Rotary classic car show

e)    Doors open Markham

f)     Applefest

g)    Scaryfest

 

Cathy Molloy discussed the success of the summer camp program and the Guide and Brownie Program. A Markham Museum Guiding Badge has been adopted which includes proficiencies related to the three museum themes of pioneer, industry and ecology.

 

The Black-smith shop was re-built in early 2010. Curatorial staff cleaned and installed the original equipment. It should re-open for Applefest.

 

Public Program Supervisor, Enzo Greco, is now able, because there are fewer events, to use his expertise to increase the potential of the rental program.  Rentals for private events offer value-added opportunities which can result in the addition of premiums to basic rental fees.

 

There is potential to create an on-site pottery lab as a partnered program with links to the art gallery and to the community through pottery. Staff is continuing to pursue this opportunity.

 

The new Collections Building is scheduled for completion by the end of September. Parking will be available for Applefest. An intro exhibit may be done; however, the main gallery will not be completed.

 

Building of the exhibits for the Collections Building has not yet commenced due to staffing constraints combined with a very busy agenda of other museum matters and thus the building will not be available to the Foundation for a fundraising gala until the spring of 2011.

 

The Director has included a request for additional staffing in her budget submission for the coming year.

 

Moved by: Martha Mingay

Seconded by:  Gunter Langhorst       

That upon consideration of the Director’s Report provided at the September 8, 2010 Friends of the Markham Museum Foundation Board meeting; the Board supports the Director’s request to council for additional staffing to meet the present and future needs of the Markham Museum.

CARRIED

 

3.    REGRETS

 

Regrets were received from Bob Baird, Vince Tortorici and Randy Barber.

 

4.    ADOPTION OF MINUTES OF MEETING 

 

That the Minutes from August 4th 2010 be adopted.

Moved by Gunther Langhorst seconded by Glenn Schick.                                       CARRIED

 

5.    ADDITIONS / CHANGES TO THE AGENDA

 

No additions at this time

6.    DECLARATIONS

 

There were no declarations for this meeting.

 

7.    BUSINESS ARISING FROM THE MINUTES

The matter of Board Processes is to be considered at the next executive committee.

 

 

 

8.    DIRECTOR’S REPORT

 

A Markham Greenprint: Brochure on Markham’s Sustainability Plan was distributed to Board members for review.

 

Several camp councilors were hired on for the summer programs. Mini putt renovations have been completed. The curatorial department received a grant of $40,000 and a third grant request has been submitted. Cathy Molloy met with Rouge Park regarding potential partnership programs.  Applefest begins on September 25th & 26th from 1000-1600.

 

9.    SECRETARY’S REPORT

 

No report at this time.

 

10. TREASURER’S REPORT

 

Ardy Reid will bring forward issue of letters to thank donors at the next Executive Committee Meeting. Thank you letter needs to be sent to donor of $200.

 

As of May 30, 2010 the Foundation has $1000.

 

 

 

COMMITTEE REPORTS

 

a.    Executive Committee – no new reports  

b.    Museum Collection Committee – no new reports

c.    Development Committee – Martha Mingay introduced a logo for Foundation letterhead. The logo maintained a link to the Museum logo and heritage color scheme. Various comments were received.

 

Adoption of the Foundation Logo was moved by Martha Mingay and seconded by Councilor Carolina Moretti.                                                                  CARRIED

 

The Development Committee was requested to form a Gala Sub-Committee; to develop a recommendation for a Gala date; and to link with the Volunteer Committee in order that gala volunteers could be recruited.  Enzo Greco is to be part of the Gala sub-committee to ensure proper coordination with the Museum. The Mayor’s office is to be notified that the initial potential gala date is no longer being considered.

 

A policy with respect to donations and official donation receipts was briefly discussed. Martha Mingay is drafting a policy for Foundation consideration.

 

 

d.    Volunteers Committee – The Foundation’s volunteer committee will respond to initiatives of the Development Committee to help ensure that Foundation initiatives such as the Gala receive proper support.  The Museum’s volunteers are in place to support Museum events and programs.

 

 

 

11. OTHER BUSINESS

 

Applefest Participation: John Buie discussed that the Foundation should be present at Applefest. Informational brochures should be handed out to all attendees. Genevieve Landis suggested having the logo put on the brochure. Martha Mingay and John Buie to develop content. Councilor Carolina Moretti also suggested having the print shop create a sign with the logo on it.  Ardy Reid to coordinate attendance.

 

Winery Tour: Councilor Carolina Moretti to coordinate a tour of one of the winery’s who participated in the museum’s wine tasting event as part of a goodwill initiative.

 

Ontario Museum Association Conference: 2010 conference is being held at the Delta Chelsea Hotel in Toronto. If any committee member is interested in attending they should make John Buie aware.  The 10th Annual Coptic festival is taking place September 10th, 11th, & 12th.  Enterprising Ways to Fund Your Nonprofit is on September 23rd. York Region Community Foundation workshop is on October 28th.

 

 

12. NEXT MEETING

 

The next scheduled meeting of the Friends of the Markham Museum Foundation Board will be held on Wednesday, October 6th at 5 p.m. at Mount Joy School.

 

13. ADJOURNMENT

 

Moved by Gunter Langhorst

Seconded by Glenn Schick

THAT the September 8th meeting of the Friends of the Markham Museum Foundation Board be adjourned, the time being 6:50 p.m.      CARRIED