Attachment 1: Council Extract

RESOLUTION OF COUNCIL MEETING NO. 3 DATED FEBRUARY 23, 2010

REPORT NO. 8 – GENERAL COMMITTEE

(1) AWARD OF TENDER 027-T-10

ADDITIONS AND RENOVATIONS OF
THORNHILL COMMUNITY CENTRE
AND LIBRARY (6.6 & 7.12)

1) That staff report entitled “Award of Tender 027-T-10, Additions and Renovations of Thornhill Community Centre and Library” be received; and,

2) That the contract for Tender 027-T-10, Additions and Renovations of Thornhill Community Centre and Library be awarded to the lowest price bidder, Charterhouse Projects Inc. in the amount of $3,140,000 exclusive of GST; and,

3) That a construction contingency be established in the amount of $471,000 (15% of construction award) exclusive of GST be established to cover any additional construction costs and that the Director of Recreation Services be authorized to approve the expenditure of this contingency amount up to the specified limit and to provide a monthly statement of these expenditures to the Town Treasurer; and,

4) That a architectural services contingency be established in the amount of $47,000 (13 % of architectural services award) exclusive of GST to cover any additional consultant costs and awarded to W.K. Lim Architect, and that the Director of Recreation Services be authorized to approve the expenditure of this contingency amount up to the specified limit and to provide a monthly statement of these expenditures to the Town Treasurer; and,

5) That an additional amount of $50,000 exclusive of GST be allocated to FF&E budget (increasing from $710,000 to $760,000); and,

6) That staff be authorized to retain a contractor(s) for landscaping and site security to an upset limit of $200,000 in accordance with Purchasing By-Law 2004-341; and,

7) That the Commissioner, Community & Fire Services be authorized to re-allocate the funds identified within recommendations 3,4,5,6 such that the total expenditures do not exceed the allocated funds of $768,000; and,

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8) That Staff report back to General Committee on the use of the $539,000 balance remaining prior to June 21, 2010, in compliance with the Infrastructure Stimulus Fund agreement; and,

9) That the Award of Tender 027-T-10 be funded from 070-5350-9515-005 Thornhill CC & Library Renovation; and further,

10) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Kimberley Kitteringham

Town Clerk

Copy to: Brenda Librecz, Commissioner of Community and Fire Services

Joel Lustig, Treasurer

Mary Creighton, Director, Recreation Services

Glen Taylor, Manager, Community Centre Operations

Tony Casale, Senior Buyer

Alex Moore, Manager of Purchasing

Kitty Bavington, Committee Clerk