The Friends of the Markham Museum Board

Meeting No. 8

John Buie Residence

33 Legacy Drive, Markham

Wednesday, December 1st, 2010 – 7 p.m.

In Attendance:                                     

Regrets:

John Buie, Meeting Chair

Glenn Schick

Bob Baird

Cathy Molloy

Randy Barber

Councilor Carolina Moretti

John Ryerson                                           

 

Martha Mingay

 

Ardy Reid

 

Genevieve Landis

 

Gunter Langhorst

 

Staff: Robin Gauzas (Recording Secretary)

 

                                                                                                                                               

1.    CALL TO ORDER & OPENING REMARKS

The Meeting of the Friends of the Markham Museum Foundation Board was called to order at 7:10 p.m. with John Buie presiding as Chair.

2.    REGRETS

Regrets were received from Glenn Schick, Cathy Molloy and Councilor Carolina Moretti.

3.    ADOPTION OF MINUTES OF MEETING

That the Minutes from November 3rd 2010 be adopted.

Moved by Ardy Reid seconded by Gunter Langhorst                                         

CARRIED

4.    ADDITIONS / CHANGES TO THE AGENDA

 Add to item number 8 under sub-heading Executive Committee -Annual general meeting and Scaysbrook Award.

5.    DECLARATIONS

There were no declarations for this meeting.

6.    BUSINESS ARISING FROM THE MINUTES

None at this time

7.    DIRECTOR’S REPORT- Cathy Molloy

Defer.

                    

8.    COMMITTEE REPORTS

a.     Executive Committee:

                                                      i.        Code of ethics- Briefly reviewed the Friends of Markham Code of Ethics which also entailed Other Code of Conduct.

Refer to Code of Ethics hand out.

 

Randy Barber had a concern regarding conflict and what the process would be to resolve this; suggested to add a formal process for declaring a conflict within the Code of Ethics.

John Ryerson advised adding date to the Code of Ethics so there would be no confusion on the date of last revisions to document.

 

Motion to move Code of Ethics

Moved by Randy Barber seconded by Gunter Langhorst

Carried.

 

                                                     ii.        Annual general meeting- Next meeting is scheduled for January 25th 2011 1430 to 1630. Report will be discussed at January Board Meeting.

 

                                                    iii.        Scaysbrook Award – Last year the board approved the awards for 2008 & 2009 Scaysbrook Award. The award is to go to the Historical Society for 2008 and to the Lions Club for 2009. Harold Everitt was nominated to receive the award in 2010; Potential date to present all three awards will be February 8th 2011.

Motion to support nomination of award to Harold Everitt

Moved by Gunter Langhorst seconded by Bob Baird

Carried.

 

b.    Development Committee –

                                                    iv.        Gala- Martha Mingay advised that May 19th, 2011 is the confirmed date for the Gala. She also informed committee that both the Mayor and Councilor Carolina Moretti have confirmed their attendance.

 

It will be black tie optional and there will be several forms of entertainment e.g. cocktail area.

 

Martha advised that she will be putting together sponsor letters in the next couple of weeks.

 

There has been consideration on having glass cases installed in the room to display certain items. Martha assured committee members that there will be adequate security. Randy Barber advised that some displays will be shown on a white screen, for individuals that want to pay to have items displayed, this will be used primarily as a sales tool.

 

Suggestion was made to have an open day to the general public to help generate more funds; the purpose of the event is to raise money.

 

There also needs to be acknowledgement for any funding and grants that have been donated. John Ryerson suggested having an endowment included in the process. Purpose of event is to launch fundraising campaign in the near future.

 

Genny Landis raised the question of potential guest list and who would be included. 

 

Martha advised that she is working on final version of the Policy for donations, and should have it completed for the upcoming AGM meeting.

 

Motion to accept Gala

Moved by Randy Barber seconded by Gunter Langhorst

Carried.

9.    OTHER BUSINESS

Volunteerism- John Buie advised that the museum has not been recognized provincially for volunteerism and suggested that everyone start keeping track of their volunteer hours in 2011. The volunteer policy will be address in the New Year.

10. NEXT MEETING

The next scheduled meeting of the Friends of the Markham Museum Foundation Board will be held on Wednesday, January 12th, 2011 at 5 p.m. at Mount Joy School

11. ADJOURNMENT

Moved by Gunter Langhorst

Seconded by Bob Baird

THAT the December 1st, 2010 meeting of the Friends of the Markham Museum Foundation Board be adjourned, the time being 8:00 p.m.      CARRIED