M I N U T E S

SPECIAL GENERAL COMMITTEE

January 10, 2011

Meeting No 2.

Finance & Administrative Issues Community Services Issues

Chair: Mayor Frank Scarpitti Chair: Councillor Alex Chiu

Vice Chair: Councillor Carolina Moretti Vice Chair: Councillor Howard Shore

Environment & Sustainability Issues Building, Parks, & Construction Issues

Chair: Councillor Valerie Burke Chair: Councillor Logan Kanapathi

Vice Chair: Regional Councillor Joe Li Vice Chair: Councillor Colin Campbell

Alternate formats are available upon request.

Attendance

Mayor Frank Scarpitti Regional Councillor Jim Jones Regional Councillor Gord Landon Regional Councillor Joe Li Councillor Valerie Burke Councillor. Howard Shore Councillor Don Hamilton Councillor Carolina Moretti Councillor Colin Campbell Councillor Alan Ho Councillor Logan Kanapathi Councillor Alex Chiu Regrets Deputy Mayor Jack Heath

John Livey, Chief Administrative Officer Catherine Conrad, Town Solicitor Jim Baird, Commissioner of Development Services Brenda Librecz, Commissioner of Community & Fire Services Andy Taylor, Commissioner of Corporate Services Ralph Capocci, Chief of Staff Gary Adamkowski, Acting Director, Asset Management Joel Lustig, Treasurer Colin Service, Manager, Planning & Policy Development Mary Creighton, Director of Recreation Ronji Borooah, Town Architect Don Taylor, Manager Executive Operations Mark Visser, Sr. Manager, Financial Strategy & Investments Kevin Ross, Manager Development Finance Denis Flaherty, Director Communications & Community Relations Graham Seaman, Manager Climate Change and Energy Alida Tari, Council/Committee Coordinator

The General Committee convened at the hour of 9:08 AM with Mayor Frank Scarpitti in the Chair. The General Committee reconvened into open session at 12:58 PM, recessed at 1:04 PM and reconvened at 3:30 PM.

DISCLOSURE OF INTEREST

None disclosed.

1. IN-CAMERA MATTERS (6.0)

Mayor Frank Scarpitti wished all a Happy New Year and welcomed everyone to the first General Committee meeting of 2011.

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Gord Landon

That, in accordance with Section 239 (2) (c) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matter (9:12 AM):

1) A proposal or pending acquisition or disposition of land.

CARRIED

In-camera discussions took place.

Moved by Councillor Alex Chiu

Seconded by Councillor Valerie Burke

That the Committee rise and report from the in-camera session (12:57 PM)

CARRIED

2. TORONTO 2015 PAN/PARAPAN AMERICAN GAMES,
MARKHAM VENUES (6.0)

B. Librecz, ext. 7761

Moved by Councillor Colin Campbell

Seconded by Councillor Alex Chiu

That the Town of Markham decline the request from the Toronto 2015 Pan/Parapan American Games to undertake a formal proposal to be considered as a back up for the 2015 Pan Am Soccer Stadium.

CARRIED

The Committee conveyed their thanks to the Pan Am Games for considering the Town of Markham as a location for a back up Soccer Stadium.

Regional Councillor Jim Jones distributed hand outs supporting his proposal for a Canadian Sports Institute facility to be located within Markham Centre. He addressed the Committee to present the proposed layout. Regional Councillor Jim Jones is requesting that his assumptions be validated and calculate the required capital costs to construct the proposed facility. He believes this proposal would have annual revenue by charging membership fees, and charging various clubs to rent the facilities. The Committee pointed out the importance of meeting the required deadline set out by the Toronto 2015 Pan/Parapan American Games. There was discussion with respect to the amount of time required to validate the estimated potential revenue and other assumptions outlined in Regional Councillor Jim Jone's proposal.

The Committee inquired about the February 1, 2011 deadline. Staff advised that the February 1, 2011 deadline is specifically for the City of Hamilton. Staff also pointed out that January 25, 2011 is a firm date for Town of Markham's final decision. Staff indicated that the Pan Am Committee is meeting on January 27, 2011 and they require the decision of the Town of Markham (location of the Pan Am pool and the 36,000 square foot field house/gymnasium facilities) for that meeting.

The Committee indicated that the unfortunate timelines does not allow the opportunity to explore other locations within Markham other than the Milliken Mills Community Centre. The Committee suggested that the badminton venue be pursued and suggest to the Pan Am Committee that if construction is completed within the required time that the Town will host the badminton games. The Committee indicated that the Milliken Mills Community Centre should be the new location due to the site issues on the existing location however, the Committee also directed staff to request Pan Am Toronto 2015 to evaluate and determine suitability based on Pan Am Games criteria regarding the other site from the morning's in-camera discussion.

Moved by Councillor Carolina Moretti

Seconded by Councillor Colin Campbell

That, in accordance with Section 239 (2) (c) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matter (4:48 PM):

1) A proposal or pending acquisition or disposition of land.

CARRIED

In-camera discussions took place.

Moved by Councillor Colin Campbell

Seconded by Councillor Howard Shore

That the Committee rise from the in-camera session (5:32 PM).

CARRIED

The Committee suggested that the decisions regarding the location of the Pan Am pool and the 36,000 square foot field house/gymnasium facility be deferred to the General Committee meeting on January 24, 2011 at which time staff will report back on the input from Pan Am staff.

Moved by Regional Councillor Jim Jones

Seconded by Councillor Alex Chiu

That the decision for the final location for the Pan Am Pool and the 36,000 square foot field house/gymnasium facility be deferred to the January 24, 2011 General Committee meeting.

CARRIED

ADJOURNMENT

The General Committee meeting adjourned at 5:35 PM.