The Friends of the Markham Museum Board

Meeting No. 9

Mount Joy School, Markham Museum

Wednesday, January 12th, 2011 – 5 p.m.

In Attendance:                                     

Guest:

John Buie, Meeting Chair

Harold Everett (Volunteer)

Bob Baird

Mike Schreyer

Councilor Carolina Moretti

 

Cathy Molloy

           

Glenn Schick

 

Randy Barber

 

John Ryerson                                           

 

Martha Mingay

 

Gunter Langhorst

 

Genny Landis

 

Staff: Robin Gauzas (Recording Secretary)

 

                                                                                                                                               

1.    CALL TO ORDER & OPENING REMARKS

 

The Meeting of the Friends of the Markham Museum Board was called to order at 5:13 p.m. with John Buie presiding as Chair.

 

Mike Schreyer made a short presentation to the Board concerning f Jenna Rae Fearnley an employee of the Museum, who recently passed away from Hodgkin’s Lymphoma. He expressed that she always had dreams of creating a children’s garden at the museum. He would like to create a memorial garden in honor of her. Mike Schreyer advised that he has currently raised $10,000 towards this dream.

 

Mike advised that a specific event called Dance with Jenna has been created to help raise additional monies; more information regarding Jenna and their fundraising efforts can be found at www.dancewithjenna.com. Their current goal is to raise and additional $15,000 by May 2011.

 

Mike discussed three important initiatives: 1. to have a sustainable garden, 2. investing in youth, and 3. investing in quality of life.

 

Suggestion was also made to apply for grants to help maintain garden. Randy Barber suggested planting specific plants that would attract butterflies to add to the beautification of garden.

 

Cathy Molloy advised that Mike Schreyer should meet with Development Committee separately to discuss the garden in further detail.  Cathy Molloy also advised that we could get support from Linda Irvin to help  plan the garden.

 

Mike Schreyer would like to set up a link directly from the Markham Museum website that will go right to Jenna Rae Fearnley’s website www.dancewithjenna.com so everyone can read more about her story and efforts for her Memorial Garden.

 

Martha Mingay advised that committee members will need to discuss this plan in further detail.

 

Bob Baird raised a concern in which the Markham Museum may start having issues of naming certain parts of the Museum after individuals who have passed away.

 

Cathy Molloy advised that donations need to be specified.

 

John Buie advised that further discussion can be referred to the Development Committee.

2.    BOARD EDUCATION – Foundation Business Plan

No further business at this time

3.    REGRETS

No regrets.

4.    ADOPTION OF MINUTES OF MEETING

That the Minutes from December 1st, 2010 be adopted.

Moved by Randy Barber seconded by Gunter Langhorst                                    

CARRIED

5.    ADDITIONS / CHANGES TO THE AGENDA

Add to item number 7; Scaysbrook Award

6.    DECLARATIONS

There were no declarations for this meeting.

7.    BUSINESS ARISING FROM THE MINUTES

 

 

John Ryerson stated that the policy should also include a transfer of ownership when a donation is made so it can be sent to the appropriate department. Bob Baird advised that the Collection Policy will need to be revised to reflect the changes in the Donation Policy

 

Suggested to add a clause that all donations are subject to compliance.

 

Motion to move adoption with stated revisions of Donation Policy

Moved by Martha Mingay seconded by Councilor Carolina Moretti

Carried.

 

 

Letters have gone out to other recipients. There has been no response from The Lion’s Club regarding pick up of award.

 

Ardy Reid will follow up regarding potential reception after Scaysbrook Award ceremony and inform committee next month.

8.    DIRECTOR’S REPORT- Cathy Molloy

Cathy Molloy discussed in detail:

  1. Administration
  2. Events, Rentals and volunteers
  3. Curatorial
  4. Programming Department Update

 

Please see handout for further information.

 

John Buie advised that he would like to refer issue concerning facilities use, to Executive Committee for further discussion.

 

Martha Mingay suggested adding the upcoming Gala to the 2011 Events Schedule.

9.    SECRETARY’S REPORT

No further report at this time.

10. TREASURER’S REPORT

No further report at this time.

 

11. COMMITTEE REPORTS

a.     Executive Committee – no new updates

 

b.    Museum Collection Committee –no new updates

 

c.     Development Committee – Martha Mingay advised that the Gala Committee is meeting January 13th.  The Gala Committee is currently working on a flyer that is similar to the movie cover of Night at the Museum. They are also working on an additional flyer called Save the Date which will also include a registration form on the reverse side, and this can be put into the mailboxes of the residence Markham.

.

d.    Volunteers Committee – no new updates

12. OTHER BUSINESS

a.     Foundation AGM- The next meeting is scheduled for January 25th at 1430.

 

13. NEXT MEETING

The next scheduled meeting of the Friends of the Markham Museum Board will be held on Wednesday, February 2, 2011 at 5 pm at Mount Joy School.

14. ADJOURNMENT

Moved by Gunter Langhorst

Seconded by Bob Baird

THAT the January 12, 2011 meeting of the Friends of the Markham Museum Board be adjourned, the time being 6:22 p.m.      CARRIED