THE SECOND MEETING OF THE

EASTERN MARKHAM STRATEGIC REVIEW COMMITTEE

TOWN OF MARKHAM

Committee Room # 4 - Markham Civic Centre

JANUARY 10, 2003

MINUTES

Attendance

Councillor J. Heath - Chair

Councillor G. McKelvey

Regional Councillor T. Wong

Staff

J. Baird, Acting Commissioner of Development Services

V. Shuttleworth, Acting Director of Planning

T. Lambe, Manager, Policy and Research

S. Heaslip, Senior Project Coordinator

A. Mukherjee, Manager, Transportation Engineering

L. Wheeler, Senior Planner

K. Bavington, Committee Clerk

The Eastern Markham Strategic Review Committee convened at the hour of 10:00 a.m. with Councillor J. Heath in the Chair.

1. Review of Draft Terms of Reference

Composition of Committee

- endorsed

Term of the Committee

- endorsed and clarified that July 8 is the last possible date of presentation of final report to Council, unless the Committee's work is completed earlier.

Duties and Functions

- reviewed in detail, and endorsed

- final Terms of Reference to incorporate Appendix A into main body of document

- it is necessary to obtain information from the Province (ORC) relating to their intentions with respect to sale of lands, and to gain an understanding of the EA process

- in accordance with Council resolution of November 26, 2002, the Committee will proceed on the basis that the Town supports tenant purchase program east of Little Rouge, however, one option for lands where the tenant declines purchase might be to transfer to Town or TRCA ownership. Consultant should review and identify if lands west of Little Rouge (not subject to tenant purchase program) should be incorporated into Rouge Park

- one focus will be to identify possible alternative future land uses

- transportation issues include protection of future transportation needs, and to provide a broad level review

Resource Requirements

Staff: new contract staff to cover work of staff currently working on this project, so that

they can continue working on it.

- the Committee requested that the Environmental Coordinator with Community Services be invited to attend meetings and be provided with minutes

Budget: proposed budget will be considered by budget subcommittee on Monday, January 13.

- adjust facilitating and reporting budget to $ 25K

- maximum budget of $96K; Councillor Heath to discuss with Budget Subcommittee

Reporting: the Chair will report to Part A of Development Services Committee on a bi-weekly basis.

- staff report on Terms of Reference will be presented to DSC on January 21, 2003, if approved by CAO.

2. Meetings and Public Forums

- meeting schedule endorsed

- Committee meetings will be held from 9:30 a.m. to 12:30 p.m., two Fridays each month, with informal staff meetings held in alternate weeks

- agreed Committee Room # 4 acoustics preclude use of that room; alternate meeting location to be identified.

- transportation presentation is scheduled for February 14

- public forums: format and purpose to be determined. Will organizations (TRCA, etc.) be requested to participate at Committee meetings or in public forums?

- website forum should also be utilized, however insufficient funds and time may preclude use.

3. Hiring of Consultants

Committee discussed what consultants are required for the study, particularly for agricultural issues and the expertise required. It will be necessary to obtain an understanding of the economic realities of farming near urban centres. An environmental consultant will be required, as well as transportation consultant, and a facilitator.

4. Meeting with Minister Tsubouchi

A meeting has been arranged with Minister David Tsubouchi, MPP Markham, on Wednesday, January 15, 2003. Committee endorsed the meeting. The Clerk will confirm the meeting and attendance.

5. Meeting with Tony Miele, ORC

A meeting has been arranged with Tony Miele of the ORC on Thursday January 16. Committee endorsed the meeting. Mary Frances Turner and Jim Baird will attend. Jim will coordinate the ORC meeting.

6. Next Meeting

The next Committee meeting will be held Friday, January 24, 2003, from 9:30 a.m. to 12:30 a.m., location to be determined.

The agenda will include:

- updates from meetings with Minister Tsubouchi and Tony Miele

- consultant recommendations and budget

- public forums format and process

- scheduling reports to Council

- possible staff presentation

7. Adjournment

The meeting adjourned at 12:00 noon.