Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 1

Tuesday, November 29, 2022 at 9:30 A.m. - 3:30 P.m.

Live streamed

 Please bring this Development Services Committee Agenda to the Council meeting on December 13, 2022. 

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

SPECIAL DEVELOPMENT SERVICES COMMITTEE MINUTES - SEPTEMBER 6, 2022 (10.0)

• 1. That the minutes of the Special Development Services Committee Meeting held on September 6, 2022, be confirmed.

3.2

DEVELOPMENT SERVICES COMMITTEE MINUTES - SEPTEMBER 12, 2022 (10.0)

• 1. That the minutes of the Development Services Committee Meeting held on September 12, 2022, be confirmed.

4.

PRESENTATIONS

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

BRIEFING NOTE: PROVINCIAL DECISION - 2022 YORK REGION OFFICIAL PLAN

D. Lyons ext. 2459

• 1. That the November 8, 2022, briefing note titled, “Provincial Decision - 2022 York Region Official Plan”, be received.

7.

PETITIONS

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY ISSUES

8.1

CYCLING AND PEDESTRIAN ADVISORY COMMITTEE (CPAC) MINUTES - JUNE 16 AND SEPTEMBER 15, 2022 (16.0)

• 1. That the minutes of the June 16 and September 15, 2022 Cycling and Pedestrian Advisory Committee (CPAC) meeting be received for information purposes.

8.2

HERITAGE MARKHAM COMMITTEE MINUTES – AUGUST 23, SEPTEMBER 14, AND OCTOBER 22, 2022 (16.11)

• 1. That the minutes of the Heritage Markham Committee meeting held August 23, September 14, and October 12, 2022 be received for information purposes.

8.3

FLATO MARKHAM THEATRE ADVISORY BOARD MINUTES - JUNE 27 AND SEPTEMBER 26, 2022 (16.0)

• 1. That the minutes of the Flato Markham Theatre Advisory Board meeting held June 27 and September 26, 2022  be received for information purposes.

8.4

MINUTES OF THE MAY 11, JUNE 8, SEPTEMBER 14, AND OCTOBER 12, 2022 FRIENDS OF THE MARKHAM MUSEUM BOARD (16.0)

• 1. That the minutes of the May 11, June 8, September 14, and October 12, 2022 Friends of the Markham Museum Board meetings be received for information purposes.

8.5

MINUTES OF THE JUNE 13 AND SEPTEMBER 26, 2022 VARLEY-MCKAY ART FOUNDATION (16.0)

• 1. That the minutes of the June 13 and September 26, 2022 Varley-McKay Art Foundation meeting be received for information purposes.

8.6

AWARD OF RFP 200-R-22 CONSULTING ENGINEERING SERVICES FOR THE DETAILED DESIGN OF THE MARKHAM CENTRE TRAILS (PHASE 3) AND ROUGE VALLEY TRAIL (PHASE 4B) (7.12)

L. Li ext. 4055, A. Cachola ext. 2711, and T. Casale ext. 3190

• 1. That the report entitled “Award of RFP 200-R-22 - Consulting Engineering Services for the Detailed Design of the Markham Centre Trails (Phase 3) and Rouge Valley Trail (Phase 4B)” be received; and,
  2. That the contract for consulting engineering services for the detailed design of the Markham Centre Trails (Phase 3) and Rouge Valley Trail (Phase 4B) be awarded to the highest ranked, 2^nd lowest priced bidder, Aquafor Beech Limited in the amount of $523,201.08, inclusive of HST; and,
  3. That a 10% contingency in the amount of $52,320.11 inclusive of HST, be established to cover any additional consulting services to deliver the study and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the Engineering Department Capital Administration fee in the amount of $69,796.91, be transferred to revenue account 640-998-8871 (Capital Administration Fee); and,
  5. That the cost in the amount of $645,318.10 ($523,201.08 + $52,320.11 + $69,796.91) be funded from accounts 083-5350-22033-005 and 083-5350-22034-005 with budget available of $1,068,200.00; and,
  6. That the remaining budget in the amount of $150,000.00 be used for permits, indigenous consultation and fees related to the acquisition of land for Rouge Valley Trails (Phase 4B); and,
  7. That the remaining budget in the amount of $272,881.91 be returned to the original funding source in the amount of $177,373.24 to DC and $95,508.67 to Non-DC fund; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - DEVELOPMENT AND POLICY ISSUES

9.1

UPDATE ON PROVINCIAL STREAMLINE DEVELOPMENT APPROVAL FUND AND AUDIT AND ACCOUNTABILITY FUND (10.19)

J. Yeh ext. 7922

• 1. That the presentation entitled “Update on Provincial Streamline Development Approval Fund and Audit and Accountability Fund” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - DEVELOPMENT AND POLICY ISSUES

10.1

CITY OF MARKHAM'S RESPONSE TO BILL 109 - MORE HOMES FOR EVERYONE ACT, 2022 (10.0)

B. Roberts ext. 2800 and G. Day ext. 3071

Report and presentation are attached

• 1. That the November 29, 2022, report titled, “City of Markham’s Response to Bill 109 - More Homes for Everyone Act, 2022, File: PR 22 260697”, be received; and,
  2. That Staff advise the Development Services Committee of the scheduling of a statutory Public Meeting as required under the Planning Act, to be held on December 6, 2022, to receive public input; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.2

2023 DEVELOPMENT FEE AND BUILDING BY-LAWS 

J. Yeh ext. 7922

• 1. That the Report titled “2023 Development Fee, Building, and City-Wide Fee By-laws” dated November 29, 2022 be received; and,
  2. That the proposed amendments to the Development Fee and Building By-laws be referred to the Development Services Committee Public Meeting to be held on December 6, 2022; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session to discuss the following matters:

15.1

DEVELOPMENT AND POLICY ISSUES

15.1.1

DEVELOPMENT SERVICES COMMITTEE CONFIDENTIAL MINUTES - JUNE 27 AND JULY 5, 2022 (10.0) [Section 239 (2) (e)]

15.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD (WARD 1) (7.0) [SECTION 239 (2) (c)]

16.

ADJOURNMENT