Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 13

Tuesday, June 04, 2024 at 9:30 A.m. - 3:00 P.m.

Live streamed

Please bring this Development Services Committee Agenda to the Council meeting on June 12, 2024.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES - MAY 7, 2024 (10.0)

• 1. That the minutes of the Development Services Committee meeting held on May 7, 2024, be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - DEVELOPMENT AND POLICY MATTERS

7.1

DEVELOPMENT SERVICES PUBLIC MEETING MINUTES – MAY 14, 2024 (10.0)

• 1. That the minutes of the Development Services Public Meeting held May 14, 2024, be confirmed.

7.2

HERITAGE MARKHAM COMMITTEE MINUTES – MAY 8, 2024 (16.11)

• 1. That the minutes of the Heritage Markham Committee meeting held May 8, 2024 be received for information purposes.

7.3

SPEED LIMIT REDUCTION ON BUR OAK AVENUE (WARD 5) (5.12)

D. Porretta, ext. 2040 / A. Salam, ext. 2608

• 1. That the report entitled “Speed Limit Reduction on Bur Oak Avenue (Ward 5)” be received; and,
  2. That Speed Limit By-law 2017-104 be amended to reduce the posted speed limit on Bur Oak Avenue, within the Bill Hogarth Secondary School Zone, from 50 km/h to 40 km/h; and,
  3. That the existing regulatory speed limit signs be updated accordingly to reflect the speed limit change; and,
  4. That a speed radar display board be deployed following installation of the updated speed limit signs, to provide increased education and awareness; and,
  5. That York Region Police be requested to enforce the revised speed limit upon installation of the updated speed limit signs and passing of the By-law; and further,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

AWARD OF RFP 084-R-24 CONSULTING SERVICES FOR DETAILED DESIGN, CONTRACT ADMINISTRATION AND SITE INSPECTION SERVICES FOR ACTIVE TRANSPORTATION AT FIVE PRIORITY LOCATIONS (5.12, 7.9)

M. Nero, ext. 2017 / S. Kalali, ext. 2360 / T. Casale, ext. 3190

• 1. That the report entitled “Award of RFP 084-R-24 Consulting Services for Detailed Design, Contract Administration and Site Inspection Services for Active Transportation at Five Priority Locations” be received; and,
  2. That the contract for consulting engineering services for the detailed design, contract administration and site inspection for Active Transportation at Five Priority Locations be awarded to the highest ranked, lowest priced bidder, Chisholm Fleming & Associates in the amount of $550,577.42 inclusive of HST; and,
  3. That an allowance in the amount of $40,704.00, inclusive of HST, be established for geotechnical investigation and material testing during construction which may be required; and,
  4. That a 10% contingency in the amount of $59,128.14, inclusive of HST, be established to cover any additional consulting services to deliver the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  5. That the Engineering Department Capital Administration fee in the amount of $58,536.86 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and,
  6. That the cost in the amount of $708,946.42 ($550,577.42 + $40,704.00 + $59,128.14 + $58,536.86) be funded from capital account 23455 with available budget of $571,300.00 and from Infrastructure Canada’s Active Transportation Fund grant contribution of $325,215.18; and,
  7. That the remaining amount of $20,000.00 be retained in the account for the legal opinion on operations and maintenance level of service for protected cycling facilities and for the ATF’s Indigenous Consultation requirement, and the remaining $167,568.76 be returned to the original funding source; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - DEVELOPMENT AND POLICY MATTERS

8.1

URBAN DESIGN GUIDELINES PROJECT LAUNCH (10.0)

A. Kar, ext. 2006 / S. Bell, ext. 3137

• 1. That the presentation titled “Launch of Markham’s Urban Design Guidelines” be received; and further,
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - DEVELOPMENT AND POLICY MATTERS

9.1

RECOMMENDATION REPORT, URBAN GROWTH INC. (C/O LEDGEMARK HOMES INC.) AT 3009 ELGIN MILLS ROAD EAST, 10731, 10737, 10743, AND 10745 VICTORIA SQUARE BOULEVARD, OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS

SUBMITTED BY URBAN GROWTH INC. (C/O LEDGEMARK HOMES INC.) TO FACILITATE A FOUR-STOREY RESIDENTIAL BUILDING AND THE RELOCATION AND ADDITION TO A HERITAGE DWELLING AT 3009 ELGIN MILLS ROAD EAST, 10731, 10737, 10743, AND 10745 VICTORIA SQUARE BOULEVARD (WARD 2) FILE NO. PLAN 24 160555 (10.3, 10.5)

N. Omer, ext. 2185

• 1. That the June 4, 2024, report titled, “RECOMMENDATION REPORT, Official Plan and Zoning By-law Amendment Applications submitted by Urban Growth Inc. (c/o Ledgemark Homes Inc.) to facilitate a four-storey residential building and the relocation and addition to a heritage dwelling at 3009 Elgin Mills Road East, 10731, 10737, 10743, and 10745 Victoria Square Boulevard (Ward 2), File PLAN 24 160555”, be received; and,
  2. That the Official Plan Amendment application be approved and that the draft Official Plan Amendment, attached as Appendix ‘A’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and,
  3. That the Zoning By-law Amendment application be approved and that the draft site-specific Zoning By-law Amendment, attached as Appendix ‘B’, be finalized and brought forward to the June 12, 2024, Council meeting to be enacted without further notice; and,
  4. That servicing allocation for 56 units be assigned to the four-storey residential development and that servicing allocation will be revoked or reallocated after a period of three (3) years from the date of Council approval, should the development not proceed in a timely manner; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to these resolutions.

9.2

CORNELL CENTRE SECONDARY PLAN – STATUS UPDATE (10.3)

P. English, ext. 2206

• 1. That the report entitled "Cornell Centre Secondary Plan – Status Update" dated June 4, 2024, be received; and,
  2. That Council endorse the proposed work plan to complete the Cornell Centre Secondary Plan; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

OPTIONS TO SECURE AFFORDABLE HOUSING LONG TERM (10.0)

D. Wedderburn, ext. 2109 / N. Lawrence, ext. 3141

• 1. That the report dated June 4, 2024 entitled “Options to Secure Affordable Housing Long Term” be received; and,
  2. That Staff be directed to further explore options for securing and managing affordable housing commitments obtained through the development review process and explore potential partnership options with York Region and/or other affordable housing providers and report back to Development Services Committee with the results; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - CULTURE AND ECONOMIC DEVELOPMENT MATTERS

10.1

33RD WORLD HAKKA CONFERENCE, LUOYANG, HENAN PROVINCE, CHINA, OCTOBER 24 – 26, 2024 (10.16)

L. Boudakian, ext. 6590

• 1. That the report entitled “33rd World Hakka Conference, Luoyang, Henan Province, China, October 24 – 26, 2024” be received; and,
  2. That Council approve business travel for Mayor Scarpitti or designate, Chair of Economic Growth, Culture & Entrepreneurship Regional Councillor Alan Ho and Regional Councillor Joe Li to attend the 33rd World Hakka Conference in Luoyang, Henan Province, China from October 24 – 26, 2024; and,
  3. That the total cost of the 33rd World Hakka Conference in Luoyang, Henan Province, China not exceed $10,500 CDN and be funded from the Corporate Contingency Account; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session to discuss the following matters:

15.1

DEVELOPMENT AND POLICY MATTERS

15.1.1

DEVELOPMENT SERVICES COMMITTEE MINUTES - APRIL 23, 2024 (10.0) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

15.1.2

OLT APPEAL BY GRMADA HOLDINGS INC., OF THE OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS (10.3, 10.5)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

16.

ADJOURNMENT