General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 25

Tuesday, November 21, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on November 29, 2023.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE NOVEMBER 7, 2023 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 7, 2023 General Committee meeting be confirmed.

3.2

MINUTES OF THE OCTOBER 4, OCTOBER 25 AND NOVEMBER 8, 2023 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the October 4, October 25 and November 8, 2023 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated October 26, 2023 from York Region be received for information purposes:
     1. Traffic and Pedestrian Signal Policy Update
     2. Pedestrian Cycling and Municipal Streetscape Partnership Programs Update
     3. Bus Rapid Transit Prioritization
     4. Bill 131, Transportation for the Future Act, 2023 - Recommendations

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE SEPTEMBER 7 & OCTOBER 4, 2023 MARKHAM SANTA CLAUS PARADE COMMITTEE MEETING (16.0)

• 1. That the minutes of the September 7 and October 4, 2023 Markham Santa Claus Parade Committee meeting be received for information purposes. 

7.2

WATER/ WASTEWATER SEWER SYSTEM FINANCIAL PLAN (5.3)

H. Mistry, ext. 2117 / J. Chan, ext. 2073 / D. Chan, ext. 2446

• 1. That the report entitled “Water and Wastewater System Financial Plan,” prepared in accordance with the Safe Drinking Water Act and Ontario Regulation 453/07, be received; and, 
  2. That Council, as the Owner and Operating Authority of the City of Markham’s Drinking Water System, approve the Corporation of the City of Markham’s “Water and Wastewater System Financial Plan,” which indicates that the Markham drinking water and wastewater system is financially viable; and,
  3. That Council authorize Staff to submit the “Water and Wastewater System Financial Plan” to the Ministry of Municipal Affairs and Housing on or before the application deadline of January 21, 2024; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

STAFF AWARDED CONTRACTS FOR THE MONTH OF SEPTEMBER 2023 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of September 2023” be received; and further, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

2024 MEETING CALENDAR (9.0)

M. Pettit, ext. 8220

• 1. That the proposed 2024 Standing Committee & Council Meeting Calendar be adopted; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

2023 IN-YEAR CAPITAL BUDGET ADJUSTMENTS (7.5)

J. Pak, ext. 2514 / J. Lee, ext. 2963

• 1. That the report dated November 21, 2023 titled “2023 In-Year Capital Additions” be received; and,
  2. That Council approve 36 2023 in-year capital additions, which total $38,701,511 as outlined in Appendix 1; and further, 
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

MINUTES OF THE MARCH 6, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

Note: Race Relations Committee Report attached. 

• 1. That the report entitled, "Proposed Review of the Race Relations Committee Meeting Schedule" be received; and, 
  2. That the current quarterly meeting schedule be maintained; and, 
  3. That the Race Relations Committee Terms of Reference be updated at the earliest opportunity to provide direction and clarity of the role and responsibilities of the Committee; and, 
  4. That the Race Relations Committee convene informal meetings as needed, outside the prescribed meeting schedule, to review time sensitive manners; issues or events that may arise from time to time and communicate the outcome to the staff liaison for further action as may be required; and, 
  5. That the minutes of the March 6, 2023 Race Relations Committee meeting be received; and further,
  6. That staff be authorized and directed to do all things necessary to give effect to this recommendation.  

7.7

MINUTES OF THE JUNE 5, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the June 5, 2023, Race Relations Committee (RRC) meeting:

1. That the minutes of the June 5, 2023 Race Relations Committee meeting be received for information purposes; and,
2. That it be resolved that the Race Relations Committee does not condone racism in our City, and communities; and,
3. That it be resolved that the City of Markham has a policy to reflect the importance of anti-racism; and,
4. That it be resolved that the RRC support swift action and communication when deplorable and racist acts occur; and,
5. That it be resolved that a clause be included in exit documents to ensure that Linked-In and similar networking sites are updated appropriately to reflect the employment status of the person; and,
6. That it be resolved that an Equity Audit be conducted by a third party to review evaluate instances of discrimination and harassment, as well as applicable policies; and further,
7. That it be resolved that the City of Markham be transparent and accountable and implement Key Performance Indicators, for the Diversity Action Plan and Anti-Black Racism Strategy, and to provide regular reporting and feedback on the advancement of the action plans.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE MATTERS

8.1

STRONG MAYOR POWERS (9.0)

K. Kitteringham, ext. 4729 / J. Silva, ext. 4715

• 1. That the presentation entitled “Special Powers and Duties of the Head of Council”, by Ms. Kimberley Kitteringham, City Clerk and Mr. Joseph Silva, Treasurer, be received.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

13.1

FINANCE & ADMINISTRATIVE MATTERS

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - SEPTEMBER 19 & OCTOBER 10, 2023 (16.0) [Municipal Act 2001, Section 239 (2) (c)(e)]

13.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 3) [Municipal Act 2001, Section 239 (2)(c)] 

13.1.3

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 3) (8.0) [MUNICIPAL ACT 2001, Section 239 (2) (c)]

13.1.4

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING CITY OR LOCAL BOARD EMPLOYEES; (7.3) [MUNICIPAL ACT 2001, Section 239 (2) (b)]

13.2

COMMUNITY SERVICE MATTERS

13.2.1

TRANSITIONING MARKHAM’S BLUE BOX PROGRAM TO PRODUCT PRODUCERS IN 2026 (5.1) 

(A POSITION, PLAN, PROCEDURE, CRITERIA OR INSTRUCTION TO BE APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY OR LOCAL BOARD); (5.1) [MUNICIPAL ACT 2001, Section 239 (2) (k)]

14.

ADJOURNMENT