General Committee
December 7, 2015
Meeting
Number 32
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Nasir
Kenea, Chief Information Officer
Joel
Lustig, Treasurer
Bill
Snowball, Fire Chief
Alex Moore, Manager
of Purchasing & Accounts Payable
Barb Rabicki, Director
of Operations
Alida
Tari, Council/Committee Coordinator
|
|
|
|
The General Committee meeting convened at the hour of 9:12 AM with Deputy
Mayor Jack Heath in the Chair.
Disclosure of
Interest
None disclosed.
1. RECOGNITION
OF DEPUTY FIRE CHIEF DAVE DECKER
AND DEPUTY FIRE CHIEF PHIL ALEXANDER
-CHIEF FIRE OFFICER DESIGNATION (7.15)
Bill
Snowball, Fire Chief addressed the Committee and provided some opening remarks
regarding the Chief Fire Officer Designation.
General
Committee congratulated Deputy Fire Chief Dave Decker and Deputy Fire Chief
Phil Alexander for receiving the Chief Fire Officer (CFO) Designation. The CFO
designation highlights the professional conduct, training, education,
management and leadership competencies required in today’s fire service.
2. STATUS OF IMPLEMENTATION OF
RECOMMENDATIONS FROM PREVIOUS
AUDITOR GENERAL (11.0)
Presentation Appendix A
Trinela Cane, Commissioner,
Corporate Services delivered a PowerPoint presentation regarding the status of
implementation of recommendations from the previous Auditor General.
The Committee discussed the
following relative to the recommendations from the previous Auditor General:
·
Reducing vacation carry-over
·
Implementing standardized
project management reporting for capital projects
·
Procurement process
·
Attendance management and
medical certificates
·
Overtime
·
Conflict of interest related
to City staff
Moved by Councillor Logan
Kanapathi
Seconded by Regional
Councillor Nirmala Armstrong
1) That the presentation by Ms. Trinela Cane, Commissioner,
Corporate Services entitled “Status of Implementation of Recommendations from
Previous Auditor General ”, be received; and,
2) That the written submission from Eira Keay be received.
Carried
3. MINUTES
OF THE NOVEMBER 23, 2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the November 23, 2015 General Committee meeting be confirmed.
Carried
4. MINUTES
OF THE OCTOBER 21, 2015
ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the October 21, 2015 Advisory Committee on Accessibility meeting
be received for information purposes.
Carried
5. MINUTES
OF THE OCTOBER 21, 2015
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the October 21, 2015 Animal Care Committee meeting be received
for information purposes.
Carried
6. MINUTES
OF THE OCTOBER 21, 2015
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the October 21, 2015 Board of Management Unionville Business
Improvement Area Committee meeting be received for information purposes.
Carried
7. MINUTES
OF THE DECEMBER 1, 2015
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Minutes Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the December 1, 2015 Environmental Issues Committee meeting be
received for information purposes; and,
2) That
the report entitled “Markham Environmental Sustainability Fund (MESF) Funding
Applications, Fall 2015”, be received; and,
3) That
the following recommendations be endorsed:
i) That the Fall 2015 MESF funding
applications be approved: Pierre Elliot Trudeau High School "Trudeau
Terrace" initiative request for $5,000, and,
ii) That the funds be provided from the
2015 Markham Environmental Sustainability Fund (MESF), account #87 2800168; and,
4) That
the Deputy Mayor Jack Heath be appointed to the National Zero Waste Council;
and further,
5) That
staff be authorized to do all things necessary to give effect to the above recommendations.
Carried
8. MINUTES
OF THE SEPTEMBER 17, 2015
GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the September 17, 2015 German Mills Community Centre Board meeting
be received for information purposes.
Carried
9. MINUTES
OF THE OCTOBER 26, 2015
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the October 26, 2015 Markham Public Library Board meeting be
received for information purposes.
Carried
10. MINUTES
OF THE JUNE 24, 2015
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the June 24, 2015 Public Realm Advisory Committee meeting be
received for information purposes.
Carried
11. MINUTES
OF THE SEPTEMBER 23, 2015
RBC MARKHAM MILLIKEN MILLS
CHILDREN’S FESTIVAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the September 23, 2015 RBC Markham Milliken Mills Children’s
Festival Committee meeting be received for information purposes.
Carried
12. MINUTES
OF THE OCTOBER 13, 2015
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the October 13, 2015 Seniors Advisory Committee meeting be
received for information purposes.
Carried
13. MINUTES
OF THE SEPTEMBER 14, 2015
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the September 14, 2015 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
14. MINUTES
OF THE SEPTEMBER 21, 2015
AND OCTOBER 29, 2015 VICTORIA
SQUARE COMMUNITY CENTRE BOARD (16.0)
September October
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the September 21, 2015 and October 29, 2015 Victoria Square
Community Centre Board meeting be received for information purposes.
Carried
15. AWARD OF 267-S-15 JOINT PORTAL
INFRASTRUCTURE HARDWARE
REFRESH AND DATA MIGRATION (7.12)
Report
There was discussion
regarding the Council recommendation relative to the cost sharing between the
City of Markham and York Region.
Moved by Councillor
Karen Rea
Seconded by Councillor
Colin Campbell
1) That
the report entitled “Award of 267-S-15 Joint Portal Infrastructure Hardware
Refresh and Data Migration” be received; and,
2) Whereas
the Regional Municipality of York awarded the contract to Compugen Inc. for
Joint Portal Infrastructure Hardware Refresh in the amount of $937,048.00
inclusive of HST; and,
3) That
the contract for the Joint Portal Infrastructure Hardware Refresh and Data
Migration be shared equally (50/50) between the Regional Municipality of York
and the City of Markham on 50% cost sharing basis; and,
4) That
Markham’s share of the contract for Joint Portal Infrastructure Hardware
Refresh in the amount of $363,690.00 inclusive of HST be funded from the Portal
hardware project (account #049-6150-15615-005); and,
5) That
Markham’s share of the contract for Joint Portal Data Migration in the amount
of $104,834.00 inclusive of HST be funded from the Portal project (account
#049-5350-8659-005); and,
6) That
a purchase order in the amount of $468,524.00 ($363,690.00 + $104,834.00) be
issued to Regional Municipality of York to cover the City’s 50% contribution of
the Joint Portal Infrastructure Refresh and Data Migration Initiative; and,
7) That
the remaining balance of $35,925.71 in the Portal hardware project (account
#049-6150-15615-005) be returned to the original funding source; and,
8) That
the remaining balance of $650,449.52 in the Portal project (account
#049-5350-8659-005) be used to address the remaining scope of Phase 4 of the
Portal project; and,
9) That
this report be taken to the December 15, 2015 Council meeting; and further,
10) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
16. STAFF AWARDED CONTRACTS FOR
THE MONTH OF NOVEMBER 2015 (7.12)
Report
There was discussion
with respect to 247-Q-15 Main Street Markham crosswalk restoration.
Moved by Councillor
Karen Rea
Seconded by Councillor
Colin Campbell
1) That
the report entitled “Staff Awarded Contracts for the Month of November 2015” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution
Carried
17. 2015 AREA-SPECIFIC DEVELOPMENT CHARGES
BACKGROUND STUDY UPDATE FOR
AREAS 9, 42B-6 & 42B-8 (7.11)
Report Appendix
A Appendix
B Appendix
C
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That the
report on the “2015 Area-Specific Development Charges Background Study Update
for Areas 9, 42B-6 & 42B-8” be received; and,
2) That no further public meeting is
required under Section 12 of the Development Charges Act 1997; and,
3) That
the summary response to the questions raised at the public meeting be received
for information; and,
4) That Council approve the Development
Charge Background Study and associated by-laws prepared by Hemson Consulting
Ltd. dated October 27, 2015; and,
5) That it is Council’s intent to
ensure that the increase in the demand for services due to new development will
be met; and,
6) That Council approve the enactment
of the Area Specific development charges by-laws for Area 9, 42B-6 and 42B-8
effective on December 16th 2015; and,
7) That these recommendations including the implementing by-laws be
forwarded to the December 15, 2015 Council meeting for adoption; and further,
8) That staff be directed to do all things
necessary to give effect to this report.
Carried
18. DEVELOPMENT CHARGES
INDEXING REPORTING (7.11)
Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That the report titled “Development Charges Indexing Reporting” be
received for information purposes;
and,
2) That staff be directed to do all things necessary to give effect to
this report.
Carried
19. 2016 BUDGET
- PUBLIC BUDGET CONSULTATION MEETING (7.4 & 7.5)
Presentation
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the presentation entitled “2016 Budget – Public Budget Consultation Meeting”,
be received; and,
2) That
the presentation be presented at the public meeting on December 7, 2015 at
7:00p.m. in the Council Chamber at the Civic Centre to gather resident feedback
on the proposed 2016 Budget.
Carried
20. TRIBUTE (UNIONVILLE) LIMITED
SITE PLAN APPLICATION TO PERMIT
A MIXED-USE, COMMERCIAL-RESIDENTIAL BUILDING
AT 20 FRED VARLEY DRIVE, FILE NO. SC 13 109695 (10.6)
Memo
Jim Baird,
Commissioner of Development Services addressed the Committee advising that
negotiations are currently underway, as a result a final package is not
available at this time. It was noted
that an update will be provided in during the first quarter of 2016.
Peter Miasek,
Unionville Ratepayers Association addressed the Committee regarding Tribute
(Unionville) Limited and requested that during the negotiations that City staff
negotiate the retention of trees.
Moved by Councillor
Don Hamilton
Seconded by Regional
Councillor Nirmala Armstrong
That the memo
regarding Tribute (Unionville) Limited be received; and,
That the deputation
from Peter Miasek, Unionville Ratepayers Association be received.
Carried
21. TOOGOOD POND OUTDOOR
WINTER MAINTENANCE (6.0)
Report
Barb Rabicki, Director
of Operations addressed the Committee and summarized the details outlined in
the report.
Peter Miasek, on behalf of the Unionville Business Improvement Area, The
Unionville Ratepayers Association, The Unionville Villagers Association and The
Unionville Historical Society addressed the Committee regarding the Toogood
Pond and requesting that staff peruse option A.
There was discussion regarding potential risks and liabilities with respect
to reinstating winter maintenance of Toogood Pond for recreational skating.
Mavis Smylie, Markham resident addressed the Committee with respect to the
Toogood Pond and spoke in support to reinstate winter maintenance of Toogood
Pond for recreational skating.
Wes Rowe, Markham resident addressed the Committee regarding Toogood Pond
and spoke in support to reinstate winter maintenance of Toogood Pond for
recreational skating.
The Committee discussed the steps that will be taken by City staff to ensure
that individuals do not skate on the Toogood Pond.
Moved by Councillor Logan Kanapathi
Seconded by Councillor Amanda Collucci
1) That the staff report dated December 7, 2015
entitled “Toogood Pond Winter Maintenance Report” be received; and,
2) That staff recommend due to health
and safety, liability and climate change impacts that Council
i. Approve option C and not permit skating on Toogood Pond:
ii. Authorize staff to provide a volunteer natural ice rink beside
Toogood Pond; and
iii. Direct staff not to monitor ice or clear ice
on Toogood Pond by the City workers or its contractors; and further,
3) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
NOTE: Council enacted a different recommendation
relative to the Toogood Pond at the December 15, 2015 Council meeting.
22. ST. JOSEPH CATHOLIC ELEMENTARY SCHOOL
SITE (8.0)
Councillor Karen Rea
inquired about the St. Joseph Catholic Elementary School site and requested
that staff provide an update. Staff
advised that if this site becomes surplus York Catholic District School Board
property staff will bring a report forward.
23. LAWN BOWLING (16.0)
Councillor Karen Rea
inquired whether a meeting has been scheduled.
Staff advised that a meeting is being scheduled for January 2016.
24. PARKING (2.17)
Councillor Karen Rea
suggested that a presentation be provided outlining the City parking
restrictions.
25. SYRIAN REFUGEES (16.0)
Deputy Mayor Jack Heath suggested that
staff investigate the potential to establish a coordinating committee to deal
with the influx of Syrian
refugees coming to Canada in the coming months.
Adjournment
Moved by Councillor Amanda
Collucci
Seconded by Councillor Logan
Kanapathi
That the General Committee meeting adjourn at 12:30 PM.
Carried