M I N U T E S
COMMITTEE OF THE WHOLE
2002-04-30 - Canada Room
Meeting No. 11
Attendance
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Mayor D. Cousens (4:15 p.m.)
Regional Councillors F. Scarpitti
G.
Landon
T.
Wong
B.
O'Donnell
Councillors S. Daurio
E.
Shapero
J.
Virgilio (4:45 p.m.)
G.
McKelvey
J.
Heath
D.
Horchik
A.
Chiu
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J. Livey, Chief Administrative Officer
S. Birrell, Town Clerk
A. Brown, Director of Engineering
D. Clark, Town Architect
B. Cribbett, Treasurer
L. Manuel, Acting Manager, Recreation
Planning &
Aquatics
P. Miller, Acting Manager, Secretariat Services
R. Robinson, Town Solicitor
J. Sales, Commissioner of Community Services
A. Taylor, Commissioner of Corporate Services
S. Taylor, Acting Director of Recreation
Services
R. Watt, Director of Human Resources
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The Committee of the Whole meeting convened at the hour of
3:07 p.m. with Deputy Mayor F. Scarpitti in the Chair.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES
OF COMMITTEE OF THE WHOLE
APRIL 16, 2002 (16.0)
Moved by Regional Councillor B. O’Donnell
Seconded by Councillor A. Chiu
That the minutes of the Committee of the Whole meeting held
on April 16, 2002 be confirmed.
Carried
2. ENGAGE 21ST.
CENTURY MARKHAM
STRATEGIC PLANNING PROCESS
UPDATE (12.0)
Committee had before it the report dated April 30, 2002 from
the Director of Corporate Strategy and Quality regarding an Engage 21st
Century Markham strategic planning process update.
The Director of Corporate Strategy and Quality reviewed the
report and presented an overview of the key components of the strategic plan
for Markham, the annual business plans, the proposed 20-year community vision,
and the Town’s proposed corporate mission.
He tabled the final steps for the strategic plan which should be
completed over the next six weeks. Mr.
Chait noted that, in May, public input will be sought. Youth of the community will also be involved
through the Mayor’s Youth Task Force and through the internet. A final report will be presented at the June
17, 2002 Finance and Administrative Committee meeting.
Committee reviewed and discussed the wording of the proposed
community vision statements. It was
agreed that the preferred statement was: “the leading Canadian municipality
– driving technological innovation, celebrating ethnic diversity, and
characterized by vibrant communities – valuing its past and building for the
future.” However, some suggestions
for rewording were: the word “Canadian” be replaced by a word that
better reflects the “soul” of Markham; the word “driving” be replaced by
something like “embracing”; and the word “ethnic” be removed.
The wording of the proposed corporate vision statements were
also discussed. It was agreed that the
preferred statement was: “To create an environment that enables the delivery
of quality services that are valued by Town residents and businesses.” It was suggested that this statement be
changed somewhat, perhaps: “To create an environment that enables the delivery
of the highest quality of services coupled with opportunities that are valued
by Town residents and businesses.” Some
members expressed the opinion that the word “environment” was too
generic.
It was agreed that further wordsmithing on both statements
is required. Focus groups were also
suggested.
In response to a query from Committee, Mr. Chait advised
that a Council workshop will be held in May, 2002 to review the ward by ward
results of the Environics survey.
Moved by Councillor S. Daurio
Seconded by Councillor D. Horchik
That the report
entitled “Engage 21st Century Markham Strategic Planning Process
Update” be received;
And that the
presentation by the Director, Corporate Strategy & Quality Office,
regarding the Engage 21st Century Markham strategic planning
process, be received;
And that staff be
instructed to conduct a public consultation process and the public be invited
to provide their feedback on the draft mission statements and the draft 20 year
vision statement;
And that a draft
final report be presented for consideration by Council in June, 2002.
Carried
3. STANDING COMMITTEE CHAIRS
COMMITTEES – UPCOMING 18
MONTHS (16.24)
Mayor D. Cousens tabled a memorandum dated April 29, 2002
outlining proposed changes for committee chairs and for the formation of a new
committee of Council responsible for Markham District Energy Corporation.
Some discussion took place regarding the proposed new
committee and its status.
Concern was expressed regarding the volume for the
Environment and Transportation Committee and it was noted that the Clerk will
bring forward a recommendation in this regard.
Moved by Mayor D. Cousens
Seconded by Councillor S. Daurio
That the following
changes to the Committee structure be implemented effective May 1, 2002:
That Councillor J.
Heath become the Chair of the Community Services Committee;
And that Councillor
A. Chiu become the Vice Chair of the Community Services Committee with
responsibility for Fire and Emergency Services and also as Chair of the Markham
Beautification Committee;
And that the
formation of a new Committee of Council responsible for Markham District Energy
Corporation be endorsed in principle with Councillor D. Horchik as Chair. The existing by-laws will require redrafting
and the legal terms of the existing Board of Directors will also require changes. Members of the new Committee are to include
Councillor K. Usman as Chair of Finance Committee, Regional Councillor B.
O’Donnell as Chair of Economic Development Committee, Regional Councillor T.
Wong, Councillor J. Virgilio, Deputy Mayor F. Scarpitti and Mayor D. Cousens;
And that staff be
directed to bring back a report providing further details.
Carried
4. TELECOMMUNICATION – ACCESS
TO RIGHTS-OF-WAY AND PRIVATE
LOTS (10.0)
Committee had before it the report dated April 30, 2002 from
the Director of Engineering regarding telecommunication – access to rights of
way and private lots.
Mr. Peter Allen, Peter E. Allen & Associates, Planning
Consultants for Bell Canada, was in attendance in support of the proposed
clause to be inserted in all future conditions of draft plan approval and
subdivision/pre-servicing agreements.
He distributed similar wording used by the Town of Newmarket and the
City of Mississauga.
Mr. Fraser Nelson, Metrus Developments Inc., was in
attendance in support of the proposed clause but requested clarity regarding
developments currently underway as it could prove problematic.
After some discussion, it was agreed that the wording of the
recommendation be amended to better reflect the intent.
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the following clause be inserted in all
future conditions of draft plan approval, and subdivision/pre-servicing
agreements:
“The Owner covenants and agrees
that it will permit any telephone or telecommunication service provider to
locate its plant in a common trench within the proposed subdivision prior to
registration provided the telephone or telecommunications services provider has
executed a Municipal Access Agreement with the Town. The Owner shall ensure that any such service provider will be
permitted to install its plant so as to permit connection to individual
dwelling units within the subdivision as and when each dwelling unit is
constructed."
And that the clause be included in all subdivision and pre-servicing
agreements, currently being finalized, where the pre-servicing agreement has
been executed, this clause will not apply;
And that the City of Brampton’s March 28, 2002 letter and pre-servicing
agreement clause, be referred to the York/Durham Municipal Utility Coordination
Group for consideration as to inclusion into the Municipal Consent Procedures
Manual.
Carried
5. PRE-QUALIFICATION OF
CONTRACTORS AND
SUB-CONTRACTORS FOR THE ANGUS
GLEN
COMMUNITY CENTRE AND LIBRARY
(7.12.3)
Moved by Councillor S. Daurio
Seconded by Councillor D. Horchik
That, in accordance
with the Purchasing By-law 143-2000, Council approve the use of the
pre-qualification process detailed in this report for selecting the general
contractor, as well as the mechanical, electrical, and landscape
sub-contractors for the construction of the Angus Glen Community Centre and
Library.
Carried
6. REQUEST FOR FUNDING
ASSISTANCE
INTELLIGENT COMMUNITIES
CONFERENCE
JUNE 12 – 14, 2002 (7.6)
Moved by Mayor D. Cousens
Seconded by Regional Councillor B. O’Donnell
That the letter
dated April 25, 2002 from Dave Carrick, Prism Enterprises, requesting that the
Town of Markham fund his expenses at the Intelligent Communities Conference in
La Grange, Georgia, June 12 – 14, 2002, be received;
And that the Town
fund Mr. Carrick’s expenses at the conference to an upset limit of $1,000.00.
Carried
7. SYMPATHY TO NOERDLINGEN
ERFURT, GERMANY, DISASTER
(12.2.6)
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That the Mayor and
Council of the Town of Markham wish to express, on behalf of the entire Markham
community, our heartfelt and deep condolences to the people of Germany for the
shocking and tragic loss of life suffered in the German town of Erfurt. As friends and colleagues we share in your
sorrow.
Carried
It was agreed the communication would indicate Markham’s
desire to convey condolences to its sister municipality. It will also recognize the fact Noerdlingen
is not in the immediate vicinity of the Town of Erfurt.
8. COMMITTEE APPOINTMENTS
(16.24)
Canada Day Committee
That the resignation of Nancy Hogan from the Canada Day Committee be
received with regret;
And that the following be appointed to the Canada Day Committee:
Ivy Lee November
30, 2002
Markham Theatre Board
That the Terms of Reference for the Markham Theatre Board be amended to
increase the composition from 13 members to 15 members;
And that the following be appointed to the Markham Theatre Board:
Robert Allen November
30, 2004
Michael Landry November
30, 2004
Opal Edwards-Smith November
30, 2002
Brian Harvey November
30, 2002
9. SKATEBOARD PARK – UPDATE
(10.0)
Councillor J. Heath provided an update on the status of a
proposed skateboard park and advised that a staff report will be forthcoming to
the June 4, 2002 Development Services Committee meeting.
……………………………….
Committee of the Whole recessed in-camera at the hour of
4:40 p.m. to discuss a personnel matter, a confidential property matter and to
receive legal advice. The Committee
rose at the hour of 6:20 p.m.
……………………………….