M I N U T E S

FINANCE & ADMINISTRATIVE COMMITTEE

2004-03-01

 

Attendance

 

Chair:                  Councillor S. Daurio Vice-Chair,     Budget            Councillor D. Horchik Vice-Chair,     IT                    Reg. Councillor B. O’Donnell Members:            Reg. Councillor J. Heath (1:10 p.m.)                            Councillor J. Virgilio                            Councillor K. Usman (1:15 p.m.) Others:                Deputy Mayor F. Scarpitti                            Reg. Councillor J. Jones                            Councillor J. Webster                            Councillor G. McKelvey

J. Livey, Chief Administrative Officer C. Conrad, Town Solicitor J. Sales, Commissioner of Community &             Fire Services J. Baird, Commissioner of Development Services S. Birrell, Town Clerk B. Cribbett, Treasurer J. Lustig, Director of Financial and Client             Services F. Wong, Manager, Financial Planning B. Nanninga, Executive Assistant to Mayor             and Council J. Kee, Committee Clerk

 

 

The Finance & Administrative Committee convened at the hour of 1:05 p.m. with Councillor S. Daurio in the Chair.

 

 

            DISCLOSURE OF INTEREST

None declared.

 

 

1.         REQUEST FOR FINANCIAL ASSISTANCE
            MARKHAM SKATING CLUB (7.6 & 12.2.6)

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor B. O'Donnell

 

That Council receive the request for financial assistance from the Markham Skating Club;

 

*And that the Markham Skating Club be advised that the Town will purchase space for an advertisement in the Club's program for their annual skating event.

CARRIED

______________________________________________________________

 

* Amended by Council at its meeting held on March 9, 2004 to delete the second clause and replace it with the following clause:

 

 

"And that the request be referred to staff for a report on an interest free loan to the Markham Skating Club with the assistance of the two area Councillors."

 

 

 

2.         PURCHASE OF SPONSORSHIP - YORK REGION POLICE
            3RD ANNUAL TARTAN GALA, FRIDAY, APRIL 16, 2004
            (12.2.6 & 13.4.10)  Weblink

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor B. O'Donnell

 

That Council purchase tickets for Councillors wishing to attend the York Region Police Pipes and Drums 3rd Annual "Tartan" Gala, Friday, April 16, 2004.  Event to be held at Hollywood Princess Meeting, Convention & Banquet Centre, 2800 Highway #7 West, Vaughan.

CARRIED

 

 

______________________________________________________________________________

 

Other matters considered by Finance & Administrative Committee on March 1, 2004:

 

 

3.         MINUTES - BUDGET SUB-COMMITTEE
            JANUARY 26 & FEBRUARY 9, 2004 (7.4 & 7.5)

 

Moved by Councillor D. Horchik

Seconded by Councillor J. Webster

 

That the minutes of the Budget Sub-Committee meetings held on January 26 and February 9, 2004, be received.

CARRIED

 

 

 

4.         STAFF AWARDED CONTRACTS FOR THE
            PERIOD FROM JANUARY 2 TO FEBRUARY 13, 2004 (7.12)  Weblink

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor J. Jones

 

That the report entitled "Staff Awarded Contracts for the Period from January 2 to February 13, 2004" dated March 1, 2004 be received for information only.

CARRIED

 

 

 

5.         HELLENIC CANADIAN COMMUNITY OF YORK REGION
            REQUEST FOR SUPPORT FOR MUSICAL EVENT
            MARCH 12, 2004 AT MARKHAM THEATRE (12.2.6)

 

Moved by Councillor D. Horchik

Seconded by Councillor J. Virgilio

 

That the letter dated January 23, 2004 from the Hellenic Canadian Community of York Region requesting assistance in minimizing the costs for the event, such proceeds to be donated to both Markham Stouffville Hospital and York Central Hospital. be received.

CARRIED

 

 

 

6.         YORK REGION COMMITTEE IN SUPPORT OF
            THE STEPHEN LEWIS FOUNDATION FOR
            HIV/AIDS IN AFRICA (12.2.6)

 

Moved by Deputy Mayor F. Scarpitti

Seconded by Regional Councillor B. O'Donnell

 

That the letter dated February 6, 2004 from the Mayor of the Town of Newmarket on behalf of the York Region Committee in support of the Stephen Lewis Foundation campaign to raise $1M for HIC/AIDS in Africa, and requesting Council to invite a representative from this campaign to make a deputation to a future Markham Council Meeting, be received;

 

And that the group be invited to make a presentation at a future Finance & Administrative Committee meeting, and also at a future Council Meeting, if necessary.

RECEIVE

 

 

 

7.         RECONSIDERATION OF MEMBERSHIP
            OF AUDIT COMMITTEE (16.24)

 

Moved by Deputy Mayor F. Scarpitti

Seconded by Regional Councillor J. Jones

 

That the matter of re-establishing an Audit Committee with membership different from that of the Finance & Administrative Committee be referred to the Commissioner of Corporate Services for a report;

 

And that such report include proper governance, and information on the procedures of other municipalities.

CARRIED

 

 

ADJOURNMENT

 

The Finance & Administrative Committee meeting adjourned at the hour of 1:20 p.m.