Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 5

Monday, March 21, 2022 at 9:30 A.m. - 3:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE FEBRUARY 28, 2022 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the February 28, 2022 General Committee meeting be confirmed. 

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

7.1

2021 YEAR END RESULTS OF OPERATIONS  (7.4)

J. Pak, ext. 2514

Note: Jay Pak, Manager, Budgets, Financial Services, will provide a presentation.

• 1. That the report titled “2021 Year-End Review of Operations” be received; and,
  2. That the City’s 2021 net operations favourable variance be transferred as follows, as per the approved Financial Planning and Budgeting Policy:
     1. $0.69M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy;
     2. $3.15M to balance the 2022 Operating Budget
     3. $3.15M to the Corporate Rate Stabilization Reserve to provide advance funding for the projected 2023 to 2024 Operating Budget requirements;
     4. $0.65M provision for future tax adjustments;
     5. The remaining $14.94M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

8.1

PRESENTATION 1 OF 2: AN INTRODUCTION TO MARKHAM’S UPDATED DIVERSITY ACTION PLAN AND ANTI-BLACK RACISM ACTION PLAN (12.0)

J.K. Baker, ext. 3655

Note: Dr. Wendy Cukier, Professor of Entrepreneurship and Strategy, Diversity Institute Founder, Academic Director of the Women Entrepreneurship Knowledge Hub and Research Lead of the Future Skills Centre, from Ryerson University, will be in attendance.

• 1. That the staff report dated March 21, 2022, titled “An Introduction to Markham’s Updated Diversity Action Plan and Anti-Black Racism Action Plan” be received; and,
  2. That the introduction to the updated Diversity Action Plan and to the Anti-Black Racism Action Plan be reviewed; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

2021 SUMMARY OF RENUMERATION AND EXPENSES FOR COUNCILLORS AND APPOINTEES TO BOARD  (7.0)

L. Chen, ext. 3880

• 1. That the report titled “2021 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

PRELIMINARY 2023 BUDGET SCHEDULE (7.4)

L. Chen, ext. 3880

• 1. That the report dated March 21, 2022 titled “Preliminary 2023 Budget Schedule” be received; and,
  2. That staff report back to the Committee on the final 2023 Budget Schedule in December 2022; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

MINUTES OF THE FEBRUARY 7, 2022 RACE RELATIONS COMMITTEE(16.0)

• 1. That the minutes of the February 7, 2022 Race Relations Committee meeting be received for information purposes. 

9.4

MINUTES OF THE JANUARY 19 & FEBRUARY 16, 2022 ANIMAL CARE COMMITTEE MEETING (16.0)

• 1. That the minutes of the January 19, 2022 and February 16, 2022 Animal Care Committee meeting be received for information purposes.

9.5

MINUTES OF THE JANUARY 27, 2022 ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes and notes of the January 27, 2022 Environmental Advisory Committee meeting be received for information purposes.

9.6

MINUTES OF THE JANUARY 17 & FEBRUARY 28, 2022 ACCESSIBILITY ADVISORY COMMITTEE (16.0)

• 1. That the minutes and notes of the January 17, 2022 and February 28, 2022 Accessibility Advisory Committee meeting be received for information purposes.

9.7

MINUTES OF THE DECEMBER 17, 2021 WASTE DIVERSION COMMITTEE (16.0)

• 1. That the minutes and notes of the December 17, 2021 Waste Diversion Committee meeting be received for information purposes.

10.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

10.1

ANNUAL WATER QUALITY REPORT (JANUARY - DECEMBER 2021) (5.3)

S. Gao, ext. 6230

• 1. That the report titled “Annual Water Quality Report (January-December 2021)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and,         
  2. That the Annual 2021 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and,
  3. That Council acknowledge that staff posted the Annual 2021 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2022 as per regulations; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.2

AMENDMENT OF ENVIRONMENTAL SERVICES FEES  (10.0)

D. Ross, ext. 3360

• 1. That the report entitled” Amendment of Environmental Services Fees” be received; and, 
  2. That Council authorize staff to increase the proposed fees outlined in Attachment “A‟ for services provided by the Environmental Services Department including increases to existing waterworks meter fees for subdivision agreements, infill homes, industrial, commercial & institutional properties, as well as developer waste fees for new home and multi-residential unit recycling kits effective April 1, 2022; and, 
  3. That new fees be approved for Residential Infill background information requests, and new service connection application reviews, effective April 1, 2022; and, 
  4. That By-Law No. 2002-276 be amended to update the user fees set under “Community Services – Water‟, and “Community Service – Waste” sections of Schedule A, with fees outlined in Attachment “A‟; and, 
  5. That the By-Law No. 2002-276 be amended by deleting the following requirements: “Supply water meter and remote readout device. Water Meter must be installed by purchaser’s licensed plumber. Installation costs are the responsibility of the purchaser”; and “Please Note: Water meters over 1" must be installed by a licensed plumber. ICI installation cost is the responsibility of the purchaser; and further, 
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

11.1

MINUTES OF THE FEBRUARY 24, 2022 ENVIRONMENTAL ADVISORY COMMITTEE MINUTES (16.0)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the February 24, 2022 Environmental Advisory Committee Meeting:

1. That the Markham Environmental Advisory Committee (MEAC) endorse in principle and refer to Markham Council for consideration:
   1. The Swan Lake “Restoration” Objective; and, 
   2. An Eco Approach that integrates community objectives with restoration processes; and, 
   3. The establishment of a Stewardship Plan to include an environmental monitoring framework

• 1. That the minutes and notes of the February 24, 2022 Environmental Advisory Committee meeting be received for information purposes.

12.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

12.1

AODA ACCESSIBILITY COMPLIANCE AUDIT - PRESENTATION & REPORT (7.0)

Note: Geoff Rodrigues, Auditor General, City of Markham and Jason Ducharme, Auditor General Partner/ Project Manager, will be in attendance to deliver the presentation. 

• 1. That the report and presentation entitled "City of Markham  Report of the Auditor General  Accessibility Audit", and  "City of Markham AODA Accessibility Compliance Review", be received. 

13.

REGULAR REPORTS - LAND, BUILDING & PARKS CONSTRUCTION ISSUES

13.1

160 DUDLEY: CAPITAL PROJECTS (7.5)

G. Seaman, ext. 7253 / A. Grant, ext. 5982

Note: Materials now attached.

• 1. That the presentation entitled “160 Dudley Capital Projects, March 21, 2022” be received; and,
  2. That the site of 160 Dudley Ave. and proposed concept design of the Dudley Markham Fire Station be approved; and,
  3. That Staff proceed with detailed design development to tender ready documents; and,
  4. That the goal of achieving LEED Silver Certification be established for this project and Staff be authorized to consider LEED Gold if it can be achieved within budget; and,
  5. That the tendering process for Architectural/ Engineering design services be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial”; and,
  6. That Staff be authorized to award the contract for Architectural/ Engineering design services to Ron Awde Architect in the amount of $451,773.70 (inclusive of HST impact); and,
  7. That Staff be authorized to proceed with pre-qualifying bidders and issuing the construction tender; and,
  8. That a new 2022 capital project be established for the Design and Construction of the Dudley Fire Station in the amount of $7,569,200 (inclusive of the HST impact), and that the project be funded from the Development Charges Reserve Fund; and,
  9. That a new 2022 Capital budget be established for 160 Dudley Roof Replacement and Interior Repairs in the amount of $1,090,000 (inclusive of the HST impact), and that the project be funded from the Lifecycle Repair and Replacement Reserve Fund; and further, 
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

14.

MOTIONS

15.

NOTICES OF MOTION

16.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

17.

ANNOUNCEMENTS

18.

ADJOURNMENT