General Committee
June 15, 2015
Meeting
Number 20
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Nasir
Kenea, Chief Information Officer
Mary Creighton, Director of Recreation
Services
Mohammed Hosseini-Ara, Acting Director
of Culture
Mark Visser, Senior
Manager, Financial Strategy &
Investments
Alex Moore, Senior
Manager, Purchasing & Accounts
Payable
Christopher
Alexander, Acting Manager By-law Enforcement
& Regulatory
Services
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:06 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related.
General Committee recessed at 12:33 PM and reconvened at 1:16 PM.
Disclosure of
Interest
None disclosed.
1. CANADIAN
ASSOCIATION OF
MUNICIPAL ADMINISTRATORS (CAMA)
WILLIS AWARD FOR INNOVATION (12.2.6)
Mayor Frank Scarpitti
addressed the Committee and provided some opening remarks relative to the City
of Markham receiving the Willis Award for Innovation.
Mr. Bruce Malcolm, President
of Ravenhill Group Inc., CAMA’s Awards
of Excellence Partner addressed the Committee and presented the 2015 Willis
Award for Innovation – over 100,000 population category to the City of Markham. The award recognises Markham’s web
portal – Digital Services for Citizens.
2. MINUTES
OF THE JUNE 1, 2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
1) That
the minutes of the June 1, 2015 General Committee meeting be confirmed.
Carried
3. MINUTES
OF THE FEBRUARY 18, 2015
AND APRIL 15, 2015 ADVISORY
COMMITTEE ON ACCESSIBILITY (16.0)
February April
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim
Jones
1) That
the minutes of the February 18, 2015 and April 15, 2015 Advisory Committee on
Accessibility meeting be received for information purposes.
Carried
4. MINUTES
OF THE APRIL 15, 2015
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim
Jones
1) That
the minutes of the April 15, 2015 Animal Care Committee meeting be received for
information purposes.
Carried
5. MINUTES
OF THE MAY 25, 2015
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
1) That
the minutes of the May 25, 2015 Canada Day Committee meeting be received for
information purposes.
Carried
6. MINUTES
OF THE MAY 6, 2015
FRIENDS OF THE MARKHAM MUSEUM
FOUNDATION BOARD (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the May 6, 2015 Friends of the Markham Museum Foundation Board meeting
be received for information purposes.
Carried
7. MINUTES
OF THE MARCH 12, 2015, APRIL 9, 2015
AND MAY 21, 2015 MARKHAM TRAIN STATION
COMMUNITY CENTRE BOARD OF MANAGEMENT (16.0)
March April May
Moved by Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the March 12, 2015, April 9, 2015 and May 21, 2015 Markham Train
Station Community Centre Board of Management meeting be received for information
purposes.
Carried
8. MINUTES
OF THE APRIL 13, 2015
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the April 13, 2015 Race Relations Committee meeting be received
for information purposes.
Carried
9. MINUTES
OF THE APRIL 22, 2015
AND MAY 6, 2015 SENIORS HALL
OF FAME AWARDS COMMITTEE (16.0)
April May
Moved by Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the April 22, 2015 and May 6, 2015 Seniors Hall of Fame Awards
Committee meeting be received for information purposes.
Carried
10. MINUTES
OF THE APRIL 13, 2015
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the April 13, 2015 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
11. MINUTES
OF THE MARCH 23, 2015
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim
Jones
1) That
the minutes of the March 23, 2015 Victoria Square Community Centre Board meeting
be received for information purposes.
Carried
12. STAFF
AWARDED CONTRACTS
FOR THE MONTH OF MAY 2015 (7.12)
Report
There was discussion on the following staff awarded contracts:
·
082-T-15 Sanitary Trunk
sewer & Manhole Inspection
·
093-T-15 Underground
Streetlight Cable Replacement /Repair
·
083-Q-15 Consulting Services
for Village Parkway Sanitary Sewer Reconstruction and Flow Diversion
·
096-T-15 Pomona Mills
Erosion Restoration South of Kirk Drive
·
054-R-15 Detailed design and
construction administration services forerosion restoration at Berczy Creek and
the Rouge River
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim
Jones
1) That the report entitled “Staff Awarded
Contracts for the Month of May 2015” be received; and,
2) That Staff be authorized and directed to do all
things necessary to give effect to this resolution
Carried
13. 2016
BUDGET SCHEDULE (7.0)
Report
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
1) That the report dated June 15, 2015 entitled
“Proposed 2016 Budget Schedule” be received; and,
2) That the following 2016 Budget schedule
be approved with the dates and times below:
Budget Committee Meeting #1 – Tuesday,
October 13, 2015 (9a.m. to 12p.m. – Canada Room)
Budget Committee Meeting #2 – Friday,
October 16, 2015 (9a.m. to 12p.m. – Canada Room)
Budget Committee Meeting #3
– Tuesday, October 20, 2015 (9a.m. to 12p.m. – Canada
Room)
Budget Committee Meeting #4 – Friday, October 23, 2015 (9a.m. to 12p.m. – Canada Room)
Budget Committee Meeting #5
– Tuesday, October 27, 2015 (9a.m. to 12p.m. – Canada
Room)
Budget Committee Meeting #6
– Tuesday, November 3, 2015 (9a.m. to 12p.m. – Canada
Room)
Budget Committee Meeting #7 – Tuesday, November 10, 2015 (9a.m. to 12p.m. – Canada
Room)
Budget Committee Meeting #8 – Tuesday, November 17, 2015 (9a.m.
to 12p.m. – Canada Room)
Public Meeting – Monday, December 7, 2015 (7p.m. to 9p.m. – Council Chamber)
Special General Committee – Tuesday, December 15, 2015 (6p.m. to 6:30p.m. – Canada Room)
Council Decision – Tuesday, December 15, 2015 (7p.m. – Council Chamber)
Press Conference – Wednesday, December 16, 2015 (10a.m. – Canada Room); and,
3) That the draft presentation on the proposed
2016 Budget (based on the budget status following the November 17, 2015 Budget
Committee meeting) for the public meeting be presented at the November 23, 2015
General Committee meeting; and,
4) That Councillor budget requests be
forwarded to Andrea Tang, Manager of Financial Planning, by Friday July 31,
2015; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
14. DEVELOPMENT
CHARGES CREDIT APPLICATION
- ANGUS GLEN VILLAGE LTD (7.11)
Report Appendix
A
There was brief
discussion regarding the City's credit reimbursement policy.
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
1) That the report entitled “Development Charges
Credit Application – Angus Glen Village Ltd.” be received; and,
2) That Council authorize a City Wide Hard Development
Charge credit for $705,459.25, to Angus Glen Village Ltd. relating to the
construction of a bridge over Bruce Creek connecting the East and West Villages
in the Angus Glen community; and,
3) That the Mayor and Clerk be authorized to
execute a Development Charge Credit Agreement, if required, in
accordance with the City’s Development Charge Credit and Reimbursement Policy, with Angus
Glen Village Ltd., or their successors
in title to the satisfaction of the Treasurer and City Solicitor; and further,
4) That staff be
directed to do all things necessary to give effect to this report.
Carried
15. UPDATES
TO MARKHAM’S POOL
ENCLOSURE STANDARDS (2.15)
Report Attachment
A
There was brief discussion
regarding the purpose of the By-law amendment.
It was noted that the main amendment is changing it from the Planning Act to the Municipal Act.
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
1) That
the report titled “Updates to Markham’s Pool Enclosure Standards” dated June
15, 2015, be received; and,
2) That
Council repeal the current Swimming Pool
Enclosure By-law (By-law 59-75); and,
3) That
Council enact the proposed new By-law entitled “Pool Enclosure By-law” as
outlined in this report and Attachment “A”; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
16. MINISTRY
OF MUNICIPAL AFFAIRS AND HOUSING
- MUNICIPAL LEGISLATION REVIEW (13.2)
Memo Attachment
A Attachment B Attachment C
Attachment “B” - Municipal
Legislation Review (Municipal Act, the City of
Toronto Act & the Municipal Conflict of Interest Act)
Attachment
“C” - Municipal Elections Act Review
The Committee
suggested that the Clerk provide them with a list of proposed amendments.
There was
discussion regarding whether Council should pass a resolution requesting an
extension on the July 27, 2015 deadline for receiving comments. Staff noted that the Province has extended
their consultation period for the Municipal Legislation Review to October 31,
2015.
The Committee
suggested that the proposed clause (2) providing delegated authority to the
Chief Administrative Officer to submit comments be deleted.
There was
discussion relative to the proposal of ranked ballots.
Moved by Mayor
Frank Scarpitti
Seconded by
Councillor Alex Chiu
1) That
the memo entitled “Ministry of Municipal Affairs and Housing – Municipal
Legislation Review”, be received; and,
2) That City of Markham Council
request the Ministry of Municipal Affairs and Housing extend the July 27, 2015
deadline for receiving comments to the Municipal
Election Act to October 1, 2015; and,
3) That
this recommendation be forwarded to the Association of Municipalities of
Ontario (AMO) and all the municipalities within the Greater Toronto Area (GTA);
and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
17. ENBRIDGE FRANCHISE AGREEMENT
- RENEWAL (8.2)
Report Attachment
A Attachment
B
Moved by
Mayor Frank Scarpitti
Seconded by
Councillor Amanda Collucci
That the following recommendation be deferred
to the June 22, 2015 General Committee meeting:
1) That the report entitled “Enbridge Franchise Agreement - Renewal”,
dated June 15, 2015, be received; and,
2) That Council approve the form of the Franchise Agreement and draft
By-law attached hereto and authorize the submission thereof, and any other
documents required, to the Ontario Energy Board for approval pursuant to the
provisions of Section 9 of the Municipal
Franchises Act; and,
3) That Council request the Ontario Energy Board to make an order
dispensing with the assent of the municipal electors of the Franchise Agreement
and attached draft By-law, pursuant to the provisions of Section 9 of the Municipal Franchises Act; and,
4) That the Mayor and Clerk be authorized to enter into the Franchise
Agreement with Enbridge Gas Distribution Inc. to give effect to the forgoing,
said agreement to be in a form and content satisfactory to the Chief
Administrative Officer and the City Solicitor; and further,
5) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
18. RCC
MEDIA DIGITAL SIGN PILOT PROGRAM (2.16)
Report Attachment
A Attachment
B
Trinela
Cane, Commissioner of Corporate Services addressed the Committee and provided
some opening remarks relative to the proposal for a digital sign pilot program.
Tony Romanelli, RCC Media
addressed the Committee and provided a brief summary of the proposal for a
digital sign pilot program.
The Committee discussed the
following with respect to digital signs:
·
How many billboards would be
digital
·
The amount of funds received
by the City
·
Are any electronic sign
boards permitted with the City’s current sign by-law?
·
Potential driver distraction
·
The need for public
consultation
Moved by Councillor Alex Chiu
Seconded by Councillor Amanda Collucci
1) That
the report entitled “RCC Media Digital Sign Pilot Program” dated June 15, 2015
be received.
Carried
19. THE
CITY OF MARKHAM’S CELEBRATE
MARKHAM GRANT PROGRAM REVIEW (7.6)
Presentation Report Attachment
1
Attachment
2 Attachment
3 Attachment
4
Brenda
Librecz, Commissioner of Community & Fire Services addressed the Committee
and provided some brief opening remarks with respect to the Celebrate Markham
Grant program.
Moe
Hosseini-Ara, Director of Culture delivered a PowerPoint presentation regarding
the Celebrate Markham Grant Program review.
The
Committee discussed the following with respect Celebrate Markham Grant program
review:
·
Have additional meetings with
the stakeholders, the consultant, staff and Members of Council
·
How many new groups are
requesting funding?
·
Current application deadline -
should it be a longer period for submission ?
·
Look closer at all applicant’s
financial position
·
Funding options going forward
–budget should be maintained at the current level of $370,000 not reduced
to $345,000
·
Concerns raised about
supporting Kindred Spirits Orchestra and how to continue to fund it within this
program?
·
the Senior Clubs application
process should be streamlined for ease of users
·
The application process is
important and should remain as part of the program
·
The three major City run
festivals should be treated differently within the Celebrate Markham
Grant. Consider multi-year support for annual funding of three
original festivals (Thornhill, Unionville and Markham Village. ) but
ensure they provide financial documents annually.
·
Can the consultations be held across the City to
ensure inclusion of a variety of residents, businesses and organizations
·
Consider a performance measurement /evaluation
of events to determine the greatest value to the largest number of
Markham constituents
·
“City Operated Events -
$84,000” should not be moved to Corporate Communications but should
be remain within the overall program under the stewardship of the
Culture Department
·
Consider streamlining the
standard festivals (Thornhill, Unionville, Markham) that they will only need to
apply every three years,
·
The
Committee suggested that the proposed clause 4 and clause 14 of the staff
report be deleted.
Judi McIntyre on behalf of Markham Jazz
Festival and addressed the Committee regarding the Celebrate Markham Grants
program. She spoke in support of the
program changes and requested that the City continue to support the Markham
Jazz Festival.
Moved by
Mayor Frank Scarpitti
Seconded by
Regional Councillor Jim Jones
1) That
the presentation by Mr. Moe Hosseini-Ara, Director of Culture entitled
“Celebrate Markham Grant Program Review”, be received; and,
2) That this report, The City of
Markham’s Celebrate Markham Grant Program Review, be received and endorsed in principle; and,
3) That a meeting be held with various stakeholder groups including:
existing community groups receiving funds through Celebrate Markham; members
from the business community; and potential future applicants to communicate
recommended changes to the Celebrate Markham Program which will ensure a
transparent and equitable process for awarding the limited funds to qualified
community groups; and,
4) That Council adopt the Vision for the Celebrate Markham Program
- Celebrate
Markham is a transparent, inclusive and sustainable grant program that reflects
Council’s vision for Markham as a City that enhances art & culture, active
living, community engagement and social cohesion through the support of events
and programs that bring the community together, attracts visitors and increases
tourism; and,
5) That Council adopt in principle the general criteria for Celebrate
Markham eligibility (Part A) and the detailed criteria for the 3 individual
funding streams (Part B), as outlined on Attachments 3 and 4; and,
6) That $231,000 in funding, be divided into 3 funding categories:
Cultural Events & Programs ($65,000); Major Community Festivals &
Sports Events ($130,000); Seniors’ Programs ($36,000); and $30,000 remain for
future allocation; and,
7) That decisions regarding funding for the Markham Arts Council (MAC)
be brought forward as part of a separate report to Council following MAC’s
presentation to Council on their strategic plan; and,
8) That the Culture Department lead and administer the Celebrate
Markham Program by establishing a Staff Grant Review Committee, consisting of
Staff from various Departments including: Recreation; Finance; Corporate
Communications & Community Engagement, Human Resources, Economic
Development and Culture to review and make recommendations on funding
applications on an annual basis; and,
9) That the Staff Grant Review Committee provide an Annual Funding Review report, including
recommendations on the Celebrate Markham Funding envelope for the following
year along with allocations to the 3 funding streams to Budget Committee; and,
10) That all future funding requests from community and cultural groups
be directed to the Celebrate Markham Program to be reviewed and decided upon
through the Celebrate Markham process, as approved by Council; and,
11) That mandatory reporting of outcomes and financials be incorporated
as a part of the application criteria requirements to ensure that groups
receiving funding achieve their outcomes and that the granted funds are used
appropriately; and,
12) That depending on the level of funding received, recipients be
required to provide financial reporting, either a review engagement report, or
profit loss statements (audited), as set out in the funding criteria; and,
13) That the funding envelope be based upon a $1.00 per capita formula
reviewed and updated every 4 years in accordance with Region of York population
statistics; and,
14) That following the stakeholder meeting staff will report back with
feedback from the community; and further,
15) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
Carried
20. AQUATIC
LEADERSHIP PROGRAM
- A PARTNERSHIP BETWEEN CITY OF
MARKHAM AND YORK REGION DISTRICT
SCHOOL BOARD (6.0)
Report
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Regional
Councillor Jim Jones
1) The
report titled “Aquatic Leadership Program – A Partnership between City of
Markham and York Region District School Board” be received; and,
2) That
Council approve the Aquatic Leadership Program partnership between the City of
Markham and York Region District School Board as described in the report; and,
3) That
the Commissioner of Community and Fire Services be delegated authority to
execute the Aquatic Leadership Program partnership Memorandum of Understanding
with York Region District School Board, based on approval by the City
Solicitor; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
21. 2015
FUNDING FOR KINDRED SPIRITS
ORCHESTRA & MARKHAM ARTS COUNCIL (7.6)
Report
Moved by Mayor Frank
Scarpitti
Seconded by
Councillor Amanda Collucci
That the following recommendation be deferred
to the June 22, 2015 General Committee meeting:
1) That
the report dated June 15, 2015 entitled “2015 Funding for Kindred Spirits
Orchestra & Markham Arts Council” be received; and,
2) That the City of
Markham not provide any further funding to Markham Arts Council (MAC) in 2015
beyond the third quarterly payment of $15,000 and that MAC be directed to apply
for funding in 2016 under the new Celebrate Markham Grant Program; and,
3) That the City of
Markham not provide any further funding to Kindred Spirits Orchestra (KSO) in
2015 beyond the third quarterly payment of $15,000 and that KSO be directed to
apply for funding in 2016 under the new Celebrate Markham Grant Program; and
further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
22. TO2015
PAN AM/PARAPAN AM GAMES
- JUNE 2015 STATUS UPDATE (6.0)
Report Attachment
A Attachment
B
Moved by Mayor Frank
Scarpitti
Seconded by
Councillor Amanda Collucci
That the following recommendation be deferred
to the June 22, 2015 General Committee meeting:
1) That
the report TO2015 Pan Am/Parapan Am Games – June 2015 Status Update be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
NEW BUSINESS
23. YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Mayor Frank Scarpitti addressed the Committee and
suggested that a Chair and Vice Chair be appointed to the York University
Markham Campus Committee. He indicated
that he would like to be the Chair.
Regional Councillor Nirmala Armstrong addressed the Committee advising
that she would like to be Co-Chair of the Committee.
Moved by
Councillor Amanda Collucci
Seconded
by Regional Councillor Jim Jones
That
Mayor Frank Scarpitti and Regional Councillor Nirmala Armstrong be appointed as
Co-Chairs of the York University Markham Campus Committee and that Mayor Frank
Scarpitti Chair the Committee meetings.
Carried
24. IN-CAMERA MATTERS (16.0
& 8.0)
Moved by Councillor Karen Rea
Seconded by Councillor Alan Ho
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (1:16 PM):
(1) THE SECURITY OF THE
PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD ANDA PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (YORK
UNIVERSITY MARKHAM CAMPUS) (8.0)
[Section 239 (2) (a)(c)]
Carried
Moved by Councillor Colin Campbell
Seconded by Regional Councillor Joe Li
That the General Committee rise and report from the in-camera
session 1:45 PM.
Carried
(1) THE
SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD AND A PROPOSED OR
PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD
(YORK UNIVERSITY MARKHAM CAMPUS) (8.0)
[Section 239 (2) (a)(c)]
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Logan Kanapathi
1) That staff be authorized to disclose, in general terms, the terms of the
Memorandum Of Understanding (MOU) entered
into with York University for York at York in Markham Centre; and,
2) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Amanda
Collucci
That the General Committee meeting adjourn at 1:59 PM.
Carried