GENERAL COMMITTEE
March 1, 2010
Meeting
No. 6
Finance & Administrative
Issues Community
Services Issues
Chair: Reg.
Councillor J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Alternate formats are available upon request.
Attendance
|
Regrets
|
J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Librecz, Commissioner
of Community & Fire Services
J. Baird,
Commissioner of Development Services
C. Conrad, Town
Solicitor
S. Andrews,
Director, Asset Management
J. Klaus, General
Manager of Waterworks
I. Kutter, Auditor
General
J. Lustig, Treasurer
C. Marsales, Manager of Waste Management
A. Moore, Manager of
Purchasing
V. Siu, Acting
Manager Financial Planning
P. Wealleans, Director of Taxation
K. Bavington,
Committee Clerk
|
in the Chair; Councillor A. Chui chaired the meeting for the Community
Services related items; Councillor C.
Moretti chaired the Building, Parks and Construction related items.
DISCLOSURE OF PECUNIARY INTEREST
None disclosed.
TRIBUTE TO FORMER
REGIONAL COUNCILLOR BUD BONNER
In commemoration of the recent passing of former Regional
Councillor Bud Bonner, a one-minute silence dedicated to his memory was
observed.
1. AUDITOR
GENERAL REPORT
PROCUREMENT AUDIT FOLLOW UP (7.0)
Committee
Report Auditor
Report
Ingrid Kutter, Auditor General, presented a
status report with respect to the January, 2009 Procurement Audit Report
recommendations, advising that Town staff have implemented most of the agreed
actions to address the audit recommendations. The four remaining actions plans
are continuing to make progress.
Moved by Councillor L. Kanapathi
Seconded by Councillor E. Shapero
1)
That the Auditor General report
titled “Procurement Audit Follow-up, dated February 15, 2010, be received for
information; and,
2)
That Town staff continue to
implement the remaining 4 action plans, developed in response to the Auditor
General recommendations; and,
3)
That the Auditor General report
back to General Committee on the status of the remaining action plans; and
further,
4) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
CARRIED
2. MINUTES
OF THE JANUARY 25, 2010
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That
the Minutes of the January 25, 2010 Canada Day Committee be received.
CARRIED
3. MARKHAM
PUBLIC LIBRARY BOARD
JANUARY 25, 2010 (3.19)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That
the Minutes of the January 25, 2010 Markham Public Library Board be received.
CARRIED
4. MARKHAM
PUBLIC LIBRARY BOARD
ANNUAL GENERAL MEETING
JANUARY 25, 2010 (3.19)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
1) That
the Minutes of the January 25, 2010 Markham Public Library Board Annual General
Meeting be received.
CARRIED
5. STAFF
AWARDED CONTRACTS
FOR THE MONTH OF JANUARY (7.12)
Report 1
The Committee congratulated staff on
the continuing improvements to the reports.
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That the report
entitled “Staff Awarded Contracts for the Month of January 2010” be received;
and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
6. 2010
CELEBRATE MARKHAM GRANTS
ALLOCATION GRANTS SUB-COMMITTEE (7.6)
Report 1 2
The Committee discussed the timing of a
follow-up report regarding the Unionville Olde Tyme Christmas Parade and the Markham
Santa Claus Parade. A concern was noted that complaints have been received
regarding garbage left on the street following festival days. Discussions included
Zero Waste policies, funding for BIA events in Unionville and Markham, and
Music Festivals at the Bandstand. Committee members were invited to attend the
Grants Sub-Committee meeting scheduled for April 7, 2010.
The Committee requested information on the
number of tours in the 2009 Light Tour program, and expressed concern that they
had become ward-specific events. Staff provided an information update later in
the meeting. Staff advised that the Celebrate Markham Committee is reviewing
the questions that have been raised and is preparing a report.
Moved by Councillor D. Horchik
Seconded by Deputy Mayor J. Heath
1) That the Grants Sub-Committee provide a
report or an update to General Committee
on or before May 1, 2010, regarding the Unionville Olde Tyme Christmas Parade.
Moved by Councillor D. Horchik
Seconded by Councillor E. Shapero
1) That
the report entitled “2010 Celebrate Markham Grants Allocation by the Grants
Sub-Committee” be received; and,
2) That
the Grants Sub-Committee recommended 2010 Allocation of Celebrate Markham
Grants as outlined in Appendix 1 be approved; and further,
3) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
7. WASTE MANAGEMENT FEE
INCREASE (5.1)
Report
Discussions included coordination of the fee increase with the update of
the Fee By-law, and the fees that apply to recycling bins for resale and rental
situations. Staff advised that there is currently a gap in the policy for these
types of properties, and this will be reviewed.
Moved by Councillor A. Chiu
Seconded by Councillor D. Hamilton
1)
That the report entitled “Waste
Management Fee Increase” be received; and,
2)
That By-law 2002-276, a By-law
to impose fees and charges for services or activities provided or done by the
Town of Markham, be amended to reflect the new Waste Management fees; and,
3)
That the increases in the Waste
Management fees be effective April 1, 2010; and,
4) That notice to the
public be provided in accordance with the Procedural By-law, 2001-1; and further,
5) That Staff
be authorized and directed to do all things necessary to give effect to this resolution.
CARRIED
8. ANNUAL WATER QUALITY REPORT
(JANUARY
– DECEMBER 2009) (5.3)
Report title
page 1
Jerry Klaus,
General Manager of Waterworks responded to questions from the Committee, with
respect to samples collected by the Ministry of the Environment, and the terms
and scenarios listed in the 5 Year Trending of Water Sampling chart.
Moved by Councillor J. Virgilio
Seconded by Councillor D. Hamilton
1) That
the report titled “Annual Water Quality Report (January-December 2009)” as
required by Schedule 22 of Ontario Regulation 170/03 enclosed herein be
received; and,
2) That
the Annual 2009 Regulatory Water Quality Report (Attachment “A”), contains information for the Ministry of the
Environment (MOE) on water supply and quality as required by Section 11 of Ontario
Regulation 170/03, be received; and,
3) That
Council directs staff to post the Annual 2009 Detailed Regulatory Water Quality
Report on the Town’s website and that it be made available and provided to
residents upon request in hard copy version on or before February 28, 2010; and
further,
4) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
IN CAMERA MATTERS
Moved by
Councillor A. Chiu
Seconded by
Councillor D. Horchik
That, in
accordance with Section 239 (2) (c) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters:
1) A proposed or pending acquisition or disposition of land by
the municipality or local board regarding properties ready for tax sale.
2) A
litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.
Moved by
Councillor A. Chiu
Seconded by
Councillor C. Moretti
That the Committee rise from the
in-camera session (11:15 AM)
CARRIED
ADJOURNMENT
The General Committee
meeting adjourned at 11:15 AM.