Electronic General Committee Agenda

Meeting Number: 16

Monday, November 02, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on November 10, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE OCTOBER 19, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the October 19, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE AUGUST 12, 2020, SEPTEMBER 9, 2020 AND OCTOBER 15, 2020 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the August 12, 2020, September 9, 2020 and October 15, 2020 Board of Management Unionville Business Improvement Area Committee meetings be received for information purposes.

7.2

2020 THIRD QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated November 2, 2020 entitled “2020 Third Quarter Investment Performance Review” be received.

7.3

TENDER 049-T-20 GRASS CUTTING AND MAINTENANCE SERVICES (RENEWAL YEARS 2021-2023) (6.0)

D. Plant, ext. 4893 and M. Lee, ext. 2239

• 1. That the report entitled “Tender 049-T-20 Grass Cutting and Maintenance Services (Renewal Years 2021- 2023)” be received; and,

  2. That the contract for Tender 049-T-20 Grass Cutting and Maintenance Services be awarded to the lowest priced bidder, Markham Property Services Ltd., for an additional three (3) years (2021– 2023), with a CPI increase in 2022 and 2023 as follows;
     • 2021 - $218,574.98 (inclusive of HST)
     • 2022 - $218,574.98 (inclusive of HST)*
     • 2023 - $218,574.98 (inclusive of HST)*

       * 2022 and 2023 are subject to an annual price increase based on the Consumer Price Index for All Items - Canada for the twelve (12) month period ending December 31 in the applicable year; and,

  3. That the estimated 2021 costs of $218,574.98 be funded from account 730-730-5399 (Contracted Services), subject to Council approval of the 2021 operating budget; and,

  4. That the purchase orders for years 2022 and 2023 be adjusted for growth and/or price escalation, subject to Council approval of the respective year’s budgets; and further,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

2020 AUGUST YEAR-TO-DATE RESULTS OF OPERATIONS (7.4)

Jay Pak, ext. 2514 and Lisa Chen, ext. 3880

• 1. That the report titled “2020 August Year-To-Date Review of Operations and Year-end Projection” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

2021 COUNCIL AND STANDING COMMITTEE MEETING CALENDAR (16.0)

M. Pettit, ext. 8220

• 1. That the 2021 Council and Standing Committee Meeting Calendar be approved; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

2021 WATER / WASTEWATER RATE (5.1, 5.3)

A. Aziz, ext. 2432

Note: Phoebe Fu, Director, Environmental Services and Asif Aziz, Senior Financial Analyst, will provide a presentation on this matter. 

 

• 1. That the presentation entitled “2021 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 12^th Public Consultation meeting; and, 

      

  2. That the report entitled “2021 Water/Wastewater Rate” be received; and, 

      

  3. That Staff be authorized to hold an electronic public meeting on November 12^th, 2020 at 6:30 p.m. to gather resident feedback on the principle of, increasing the 2021 water/wastewater rate by the same percentage as the Region of York’s wholesale rate and present two scenarios:
     1. Scenario 1: Increase of 0%
     2. Scenario 2: Increase of 2.9%, which is consistent with the Region of York’s wholesale rate increase for 2021, as tabled at Regional Council in the Region’s Water and Wastewater Financial Sustainability Plan from October 2015; and,

         

  4. That feedback received at the public meeting along with the proposed 2021 water/wastewater rate tentatively scheduled to be put forward for consideration of Council on December 9^th, 2020; and further,

      

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - LAND, BUILDING & PARKS CONSTRUCTION ISSUES

9.1

SWAN LAKE PARK – PARKS OPERATIONS AND PARKS REFRESH DRAFT PLAN (6.3)

D. Plant, ext. 4893

Note: David Plant, Senior Manager, Operations, will provide a presentation on this matter. 

• 1. That the presentation entitled “Swan Lake Park – Parks Operations and Parks Refresh Draft Plan” dated November 2, 2020 be received; and,
  2. That the recommended funding outlined in the presentation be committed to the park refresh subject to Council approved; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

10.1

MAINTENANCE OF REGIONAL ROADS AND BOULEVARDS (5.10)

M. Jones, ext. 4857

• 1. That the memorandum entitled “Maintenance of Regional Roads and Boulevards” dated November 2, 2020 be received; and,
  2. That staff recommend winter maintenance service provision remain as is at this time; and,
  3. That staff recommend improved coordination in the operating field amongst front line supervisors to enhance winter maintenance service provision; and,
  4. That staff recommend City residents and Council continue to utilize the City’s Contact Centre to generate work orders for both the City and the Region for the following issues:
     1. Dead animal removal
     2. Pot hole repair
     3. Fallen tree removal
     4. Debris removal
     5. Grass cutting; and,
  5. That staff recommend further investigation of the City’s and the Region’s contracts to explore possible options in grass cutting download or upload; and,
  6. That staff recommend requesting the Region to consider increasing their cutting cycles to align to the City’s; and further,
  7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

ADJOURNMENT