Council
Minutes
January
25, 2016, 1:00 PM
Council
Chamber, Anthony Roman Markham Civic Centre
Meeting No. 1
Alternate
formats for this document are available upon request
Roll
Call
Mayor Frank
Scarpitti, Deputy Mayor Jack Heath, Regional Councillor Joe Li, Regional
Councillor Nirmala Armstrong, Councillor Valerie Burke, Councillor Alan Ho,
Councillor Don Hamilton, Councillor Karen Rea, Councillor Colin Campbell,
Councillor Amanda Collucci, Councillor Logan Kanapathi, Councillor Alex Chiu.
Regrets
Regional
Councillor Jim Jones.
Staff
Andy Taylor, Chief
Administrative Officer
Catherine Conrad, City
Solicitor
Jim Baird, Commissioner of
Development Services
Trinela Cane, Commissioner
of Corporate Services
Brenda Librecz, Commissioner
of Community and Fire Services
Joel Lustig, Treasurer
John Wong, Technology
Support Specialist
Raj Raman,
Mayor's Chief of Staff
Stephen Chait,
Director of Economic Development
Kimberley
Kitteringham, City Clerk
Alida Tari, Council/Committee Coordinator
The meeting of
Council convened at 1:12 PM on January 25, 2016 in the Council Chamber. Mayor Frank Scarpitti presided.
Moved by Councillor
Don Hamilton
Seconded by
Councillor Alex Chiu
That Council
recess at 1:13 PM.
Carried
Council
re-convened at 1:53 PM.
1. DISCLOSURE OF PECUNIARY INTEREST
(1) None
declared.
2. DELEGATIONS
There were no
delegations.
3. PETITIONS
There were no petitions.
4(a) REPORT NO. 1 - GENERAL COMMITTEE (January
18, 2016)
Moved by Deputy
Mayor Jack Heath
Seconded by Councillor
Colin Campbell
That Report
No. 1 – General Committee comprises of 2 items be received and adopted.
(1) 197-S-15 SUPPLY AND
DELIVERY OF
ONE (1) FIRE PUMPER APPARATUS (7.12)
Report
1) That the report entitled
“197-S-15 Supply and Delivery of one (1) Fire Pumper Apparatus” be received;
and
2) That the supply of one (1)
Fire Pumper Apparatus be awarded to Safetek Emergency Vehicles in the total
amount of $856,959.33 CAD dollars inclusive of HST ($619,190.27 USD), subject
to change based on the currency exchange at time of payment; and,
3) That the Treasurer be
authorized to fund any shortfalls due to US dollar exchange fluctuations from
the appropriate Reserves; and,
4) That authority to approve the
expenditure to equip one (1) Fire Pumper Apparatus in the amount of $25,000.00
CAD be provided to the Director of Operations (or designate) or the Fire Chief
(or designate) as per the limits in accordance to the Expenditure Control
Policy; and,
5) That the funds for the Fire
Pumper Apparatus award and associated equipment be provided from account 057-6150-15240-005
“Corporate Fleet Replacement-Fire” in the amount of $660,900.00 CAD dollars;
and,
6) That the net shortfall in
account 057-6150-15240-005 “Corporate Fleet Replacement-Fire” in the amount of
$221,059.33 be funded from the Life Cycle Replacement and Capital Reserve Fund;
and,
7) That the tender process be
waived in accordance with purchasing By-Law 2004-341, Part II, Section 7 Non
Competitive Procurement, item 1 (e) which states “Where the City is acquiring
specialized equipment, in which case the sources of supply may be identified
based on technical specifications prepared by the User Department staff, the
Manager of Purchasing may negotiate purchases based on such specifications in
consultation with the User Department;” and,
8) That the Pumper apparatus
9921 (2007 model year) be reassigned to the spare fleet and one existing spare
pumper apparatus, upon condition assessment, be disposed of in accordance with
Purchasing By-Law 2004-341, Part V, Disposal of Personal Property and the
proceeds be posted to account 890-890-9305 “Proceeds of Sale-Other F/A” upon
placing the new apparatus into service; and,
9) That Staff will report back
to Council in 2016 on a non competitive procurement report for future pumper
truck purchases; and,
10) That Staff continue to monitor the U.S.
dollar exchange rate in an attempt to mitigate the financial impacts related to
U.S. dollar purchases; and further,
11) That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
Carried
(2) FIRE APPARATUS CAPITAL BUDGET OVER RUN (7.12)
Report Appendix
1
1) That the report entitled “Fire
Apparatus Capital Budget Overrun” be received; and,
2) That the net shortfall in the
amount of $143,832.70 resulting from US dollar exchange fluctuations for the
purchase of the tanker and pumper apparatus (account 057-6150-14231-005) be
funded from the Life Cycle Capital and Replacement Reserve Fund; and,
3) That the net shortfall in the
amount of $233,579.23 resulting from US dollar exchange fluctuations for the
purchase of the aerial apparatus (account 057-5350-13403-005) be funded from
the Development Charges Reserve; and further,
4) That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
Carried by a recorded vote (11:1)
(See following recorded vote)
YEAS: Councillor
Valerie Burke, Councillor Alan Ho, Councillor Karen Rea, Regional Councillor Nirmala
Armstrong, Mayor Frank Scarpitti, Deputy
Mayor Jack Heath, Regional Councillor Joe Li, Councillor Colin Campbell,
Councillor Amanda Collucci, Councillor Logan Kanapathi, Councillor Alex Chiu.
(11)
NAYS: Councillor
Don Hamilton. (1)
ABSENT: Regional
Councillor Jim Jones.
5. MOTIONS
There were no
motions.
6. NOTICES OF MOTIONS
There were no
notices of motions.
7. PROCLAMATIONS
(1) PROCLAMATION
REQUEST (3.4)
Moved by Councillor
Valerie Burke
Seconded by Councillor
Alex Chiu
1) That the following proclamation, issued by the City Clerk in
accordance with the City of Markham Proclamation Policy, be received for
information purposes:
- International Holocaust Remembrance Day (January 27,
2016)
Carried
Council
observed a moment of silence in memory of the International Holocaust
Remembrance Day, January 27, 2016.
8. NEW/OTHER BUSINESS
(1) ROBBIE
BURNS DAY – JANUARY 25, 2016 (12.2.6)
Council wished our
Canadian-Scottish community a very happy Robbie Burns Day.
(2) INDIA
BUSINESS MISSION
- JANUARY 30, 2016 TO FEBRUARY 9, 2016(10.16)
Moved
by Deputy Mayor Jack Heath
Seconded
by Councillor Logan Kanapathi
Whereas the report entitled “India Business Mission January 30 – February 9, 2016” received by Markham City
Council at its meeting held on October 13, 2015 included a process for
extending approval for additional Council Members to attend the India Business
Mission at their own expense subject to Council approval; and,
Whereas Councillor Amanda Collucci has
expressed a desire to attend the India Mission;
Now therefore be it resolved:
1) That Council approve the inclusion of Councillor Amanda
Collucci as a delegate in the India Business Mission scheduled from January 30,
2016 to February 9, 2016, at her own expense; and,
2) That
an additional $8,900 be approved and expensed from within Economic
Development’s 2016 operating budget (Acct.# 610-9985811 International
Investment Attraction Program) for the India Business Mission scheduled from
January 30, 2016 to February 9, 2016.
Carried as amended
(Resolution No. 1 – carried unanimously)
(Resolution No. 2 – See following recorded)
(See following to amend the proposed motion)
Recorded vote for Resolution No. 2:
YEAS: Councillor
Alan Ho, Regional Councillor Nirmala Armstrong, Mayor Frank Scarpitti, Deputy
Mayor Jack Heath, Regional Councillor Joe Li, Councillor Colin Campbell,
Councillor Amanda Collucci, Councillor Logan Kanapathi, Councillor Alex Chiu.
(9)
NAYS: Councillor
Valerie Burke, Councillor Don Hamilton, Councillor Karen Rea. (3)
ABSENT: Regional
Councillor Jim Jones.
Amendment to the proposed motion:
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Logan Kanapathi
That the proposed motion titled "India Business Mission - January 30, 2016 to February 9, 2016" be amended to add the following paragraph:
That an
additional $8,900 be approved and expensed from within Economic Development’s
2016 operating budget (Acct.# 610-9985811 International Investment Attraction
Program) for the India Business Mission scheduled from January 30, 2016 to
February 9, 2016.
Carried
(3) ADVERTISING
AND GRAFFITI ON
CANADA POST COMMUNITY
MAILBOXES (2.16)
Photos
Moved
by Councillor Valerie Burke
Seconded
by Councillor Alex Chiu
Whereas
Canada Post Community Mailboxes are being vandalized with advertising and
graffiti;
Whereas
the City of Markham takes pride in its Public Realm;
Whereas,
calls and emails to Canada Post requesting the removal of advertising signs and
graffiti have not resolved the problem;
Now
therefore be it resolved:
1) That
the Mayor of the City of Markham contact Mr. Deepak Chopra, President and CEO,
Canada Post to request Canada Post staff to monitor regularly and report
vandalized Community Mailboxes to their organization and clean them as
expeditiously as possible; and
2) That
a copy of this resolution be forwarded to Prime Minister of Canada Justin
Trudeau; and
3) That
a copy of this resolution be forwarded to all Markham MPs, Association of
Municipalities of Ontario (AMO), Federation of Canadian Municipalities (FCM),
all York Region MPs, all York Region MPPs, York Region Chair, all York Region
municipalities and City of Markham's Public Realm Advisory Committee.
Carried
(See following to consider the matter)
Moved
by Councillor Valerie Burke
Seconded
by Councillor Alex Chiu
That Council suspend the rules of procedure to introduce a matter for
consideration titled "Advertising and Graffiti on Canada Post Community
Mailboxes".
Carried by a 2/3 vote of Council
Members present
(4) MUNICIPAL
SUMMIT ON RE-DEVELOPMENT
OF FORMER GOLF COURSES (10.0)
Moved by Councillor Karen Rea
Seconded by Councillor Logan Kanapathi
That City of Markham's staff be requested to be a part of the municipal
summit on re-development of former golf courses, if the Town of Aurora is
hosting the summit.
Carried
(See following to consider the matter)
Moved
by Councillor Valerie Burke
Seconded
by Councillor Logan Kanapathi
That Council suspend the rules of procedure to introduce a matter for
consideration titled "Municipal Summit on Re-Development of Former Golf
Courses".
Carried by a 2/3 vote of Council
Members present
(5) TORONTO-YORK
SUBWAY EXTENSION BUDGET OVER-RUN (13.4)
Council
directed that the Region of York staff be requested to provide a presentation
on Toronto-York subway extension budget over-run.
(6) DISSEMINATION OF
INFORMATION FROM THE REGION OF YORK
TO MARKHAM LOCAL WARD COUNCILLORS (16.0)
Andy Taylor,
Chief Administration Officer, was directed to look into how to best disseminate
information from the Region of York to Markham Local Ward Councillors so that
they are apprised of important matters in their wards.
(7) TRAFFIC
CONTROL AT THE INTERSECTION
OF 9TH LINE AND 14TH
AVENUE (5.10)
Staff was
directed to provide an update to Members of Council regarding the traffic
control at the intersection of 9th Line and 14th Avenue.
(8) CANCELLATION
OF MEETINGS
- FEBRUARY 1, 2016 GENERAL
COMMITTEE
- FEBRUARY 2, 2016 COUNCIL
- FEBRUARY 8, 2016 DEVELOPMENT
SERVICES COMMITTEE (16.0)
Moved by Deputy
Mayor Jack Heath
Seconded by
Councillor Alex Chiu
That the following meetings be cancelled:
- February
1, 2016 General Committee
- February
2, 2016 Council
- February
8, 2016 Development Services Committee
Carried by a 2/3 vote of Council Members
present
(9) MARKHAM
SPORT HALL OF FAME BOARD OF DIRECTORS
- APPOINTMENT OF MEMBERS OF
COUNCIL (6.0 & 16.24)
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Nirmala Armstrong
That
the following Members of Council be appointed as Markham Sport Hall of Fame
Board of Directors:
- Mayor Frank
Scarpitti (Ex-Officio)
- Regional
Councillor Nirmala Armstrong
- Councillor
Don Hamilton
- Councillor
Colin Campbell.
Carried by a 2/3 vote of Council Members
present
9. BY-LAWS
Moved by Councillor
Alex Chiu
Seconded by Councillor
Don Hamilton
That By-laws 2016-1
and 2016-2 be given three readings and enacted.
Three Readings
BY-LAW 2016-1 CABOTO
MEADOWS INC., PART LOT CONTROL EXEMPTION BY-LAW
By-law
A by-law to designate part of a certain plan
of subdivision not subject to Part Lot Control, Lots 1 to 6 inclusive and Blocks 7
and 8 inclusive, Registered Plan 65M-4474, south side of Caboto Trail, east of
Glenbar Gardens within the South Unionville Secondary Plan Area.
Carried
BY-LAW 2016-2 CORNELL
RIDGE (ARH) HOMES LTD., PART LOT CONTROL EXEMPTION BY-LAW
By-law
A by-law to designate part of a certain plan
of subdivision not subject to Part Lot Control, Block 44,
Registered Plan 65M-4219, which is located on the east side of 9th Line,
north of Bur Oak Avenue in the Cornell Community.
Carried
10. IN-CAMERA ITEMS
Council
consented to not resolve into in-camera session to discuss the following item:
(1) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(BOARD/COMMITTEE APPOINTMENTS & RESIGNATIONS) (16.24)
[Section 239 (2) (b)]
The in-camera
item was approved by Council as follows:
Council
– January 25, 2016
(1) BOARD/COMMITTEE
APPOINTMENTS & RESIGNATIONS (16.24)
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Nirmala Armstrong
1) That
the following appointments to the Victoria Square Community Centre Board
be confirmed:
Name Term
Evan MacDonald November
30, 2018
Michael Visconti November
30, 2018
Desmond Ng November
30, 2018
Paul Tiefenbach November
30, 2018; and,
2) That the Victoria
Square Community Centre Board Terms
of Reference be amended to increase the number of citizen members on the
committee from five (5) to up to (9);
and,
3) That the following persons be
re-appointed to the Agricultural Advisory Committee:
Name Term
Kim Empringham November
30, 2018
Paul Reesor November
30, 2018; and,
4) That
the following persons be re-appointed to the Advisory Committee on
Accessibility:
Name Term
Kristen Hayes November
30, 2018
Brian Lynch November
30, 2018; and,
5) That
the following persons be re-appointed to the Animal Care Committee:
Name Term
Esther
Attard November
30, 2018
Rhiannon Lane November
30, 2018; and,
6) That
the following persons be re-appointed to the Cemetery Board:
Name Term
David Smith November
30, 2018
Douglas Alexander Watt November
30, 2018
Bruce Vanderbent November
30, 2017
Marion Zeltins November
30, 2017
Lorne Smith November
30, 2017; and,
7) That the following persons be re-appointed
to the Environmental Advisory Committee:
Name Term
Chuan Li November
30, 2018
Kevin Boon November
30, 2018; and,
8) That
the following persons be re-appointed to the Canada Day Committee:
Name Term
Perry Chan November
30, 2018
Allan Bell November
30, 2016; and,
9) That the following persons be
re-appointed to the Main Street Markham Committee:
Name Term
Ardy Reid November
30, 2018
Jennifer Peters-Morales November
30, 2018; and,
10) That
the following persons be re-appointed to the Public Art Advisory Committee:
Name Term
Paul Cosburn November
30, 2018; and,
11) That
the following persons be re-appointed to the Race Relations Committee:
Name Term
Rina George-Alexander November
30, 2018
Astra Josie Rose November
30, 2018; and,
12) That
the following persons be re-appointed to the Seniors Advisory Committee:
Name Term
Gail Leet November
30, 2018
Yash Kapur November
30, 2018; and,
13) That the following persons be
re-appointed to the Flato Markham Theatre Advisory Board:
Name Term
Karyn Toon November
30, 2018
Ronald Minken November
30, 2018; and,
14) That
the following persons be appointed to the Markham Sport Hall of Fame
Committee:
Name Term
Ron Anderson November
30, 2017
Bruce Barnett November
30, 2017
Paul Cicchini November
30, 2018
John Collie November
30, 2018
Jason Sheldon November
30, 2017
Rukshan Para November
30, 2017
Rila Levine November
30, 2018
Mark Saito November
30, 2018
Anderson Mendonca November
30, 2017
Meg Stokes November
30, 2017
Cathy McKnight November
30, 2018
Kelly O’Hanlon November
30, 2018; and,
15) That
the Markham Sports Hall of Fame Committee Terms of Reference be amended
to increase the number of citizen members on the committee from nine (9)
to up to (12); and,
16) That
the following person be re-appointed to the Cycling & Pedestrian
Advisory Committee:
Name Term
Peter Miasek November 30, 2018; and,
17) That
the resignation of Jennifer Ford and Trudie Ross from the Animal Care
Committee be received with regret for information purposes and that a
letter of appreciation be forwarded by Mayor Frank Scarpitti; and further,
18) That
the resignation of Mavis Fung from the Environmental Advisory Committee
and the Public Realm Advisory Committee be received with regret for
information purposes and that a letter of appreciation be forwarded by Mayor
Frank Scarpitti.
Carried
11. CONFIRMATORY BY-LAW
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Joe Li
That By-law 2016-3
be given three readings and enacted.
Three Readings
BY-LAW 2016-3 A
BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JANUARY 25, 2016.
By-law
Carried
12. ADJOURNMENT
Moved by Councillor
Alex Chiu
Seconded by Councillor
Valerie Burke
That the Council Meeting be adjourned at 3:14 PM.
Carried
_________________________________ _______________________________
Kimberley
Kitteringham Frank
Scarpitti
City
Clerk Mayor
(Signed)