General Committee
January 18, 2016
Meeting
Number 1
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Bill
Snowball, Fire Chief
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:06 AM with Deputy
Mayor Jack Heath in the Chair.
Disclosure of
Interest
None disclosed.
1. INTRODUCTORY PRESENTATION BY
MARKHAM’S AUDITOR GENERAL (11.0)
Presentation
Appendix
A
Trinela
Cane, Commissioner of Corporate Services addressed the Committee and introduced
Mr. Geoff Rodrigues, Auditor General, MNP, LLP and Veronica Bila, Project
Manager, MNP, LLP.
Geoff
Rodrigues, Auditor General, MNP, LLP delivered a PowerPoint presentation
providing an introduction regarding Markham’s Auditor General.
The
Committee discussed the following with respect to the Auditor General’s
presentation:
·
Potential
high risk areas
·
Process
of the Auditor General's report
Moved by
Councillor Valerie Burke
Seconded by
Councillor Karen Rea
1) That
the presentation by Mr. Geoff Rodrigues, Auditor General, MNP, LLP and Ms.
Veronica Bila, Project Manager, MNP, LLP entitled “Introductory Presentation by
Markham’s Auditor General”, be received.
Carried
2. MINUTES
OF THE DECEMBER 7, 2015,
AND DECEMBER 8, 2015 GENERAL COMMITTEE (16.0)
December
7 December 8
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Karen Rea
1) That
the minutes of the December 7, 2015 and December 8, 2015 General Committee meeting
be confirmed.
Carried
3. MINUTES
OF THE DECEMBER 15, 2015
SPECIAL GENERAL COMMITTEE (16.0)
December
15
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Karen Rea
1) That
the minutes of the December 15, 2015 Special General Committee meeting be
confirmed.
Carried
4. 197-S-15 SUPPLY AND DELIVERY OF
ONE (1) FIRE PUMPER APPARATUS (7.12)
Report
There was
considerable discussion relative to the funding shortfalls due to the US dollar
exchange fluctuations, and the steps the City takes to try and mitigate the
shortfalls.
The
Committee briefly discussed the potential to postpone this purchase.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Nirmala
Armstrong
1) That the report entitled “197-S-15 Supply and Delivery of one (1)
Fire Pumper Apparatus” be received; and
2) That the supply of one (1) Fire Pumper Apparatus be awarded to
Safetek Emergency Vehicles in the total amount of $856,959.33 CAD dollars
inclusive of HST ($619,190.27 USD), subject to change based on the currency
exchange at time of payment; and,
3) That the Treasurer be authorized to fund any shortfalls due to US dollar
exchange fluctuations from the appropriate Reserves; and,
4) That authority to approve the expenditure to equip one (1) Fire
Pumper Apparatus in the amount of $25,000.00 CAD be provided to the Director of
Operations (or designate) or the Fire Chief (or designate) as per the limits in
accordance to the Expenditure Control Policy; and,
5) That the funds for the Fire Pumper Apparatus award and associated
equipment be provided from account 057-6150-15240-005 “Corporate Fleet
Replacement-Fire” in the amount of $660,900.00 CAD dollars; and,
6) That the net shortfall in account 057-6150-15240-005 “Corporate
Fleet Replacement-Fire” in the amount of $221,059.33 be funded from the Life
Cycle Replacement and Capital Reserve Fund; and,
7) That the tender process be waived in accordance with purchasing
By-Law 2004-341, Part II, Section 7 Non Competitive Procurement, item 1 (e)
which states “Where the City is acquiring specialized equipment, in which case
the sources of supply may be identified based on technical specifications
prepared by the User Department staff, the Manager of Purchasing may negotiate
purchases based on such specifications in consultation with the User
Department;” and,
8) That the Pumper apparatus 9921 (2007 model year) be reassigned to
the spare fleet and one existing spare pumper apparatus, upon condition assessment,
be disposed of in accordance with Purchasing By-Law 2004-341, Part V, Disposal
of Personal Property and the proceeds be posted to account 890-890-9305
“Proceeds of Sale-Other F/A” upon placing the new apparatus into service; and,
9) That Staff will report back to Council in 2016 on a non competitive
procurement report for future pumper truck purchases; and,
10) That
Staff continue to monitor the U.S. dollar exchange rate in an attempt to mitigate the financial impacts related to
U.S. dollar purchases; and further,
11) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
5. STAFF
AWARDED CONTRACTS FOR
THE MONTH OF DECEMBER 2015 (7.12)
Report
Moved by Mayor Frank Scarpitti
Seconded by Councillor Alex Chiu
That the following be deferred to the next General Committee meeting:
1) That the report entitled “Staff
Awarded Contracts for the Month of December 2015” be received; and,
2) That Staff be authorized and
directed to do all things necessary to give effect to this resolution
Carried
6. FIRE
APPARATUS CAPITAL BUDGET OVER RUN (7.12)
Report Appendix
1
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Nirmala
Armstrong
1) That the report entitled “Fire Apparatus Capital Budget Overrun” be
received; and,
2) That the net shortfall in the amount of $143,832.70 resulting from US
dollar exchange fluctuations for the purchase of the tanker and pumper
apparatus (account 057-6150-14231-005) be funded from the Life Cycle Capital
and Replacement Reserve Fund; and,
3) That the net shortfall in the amount of $233,579.23 resulting from US
dollar exchange fluctuations for the purchase of the aerial apparatus (account 057-5350-13403-005)
be funded from the Development Charges Reserve; and further,
4) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
7. APPOINTMENT OF A MUNICIPAL
OMBUDSMAN (2.0)
Report Appendix
A Appendix
B Appendix
C
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Alex Chiu
That the following be deferred to the next
General Committee meeting:
1) That
the report entitled “Appointment of a Municipal Ombudsman” be received; and,
2) That
Council appoint ADR Chambers as the Ombudsman for the Corporation of the City
of Markham for the period January 1, 2016 to December 31, 2021; and,
3) That
the Mayor and Clerk be authorized to execute an agreement with ADR Chambers
Incorporated to provide Ombudsman Services on a fee for service basis for the
period January 1, 2016 to December 31, 2021; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
Adjournment
Moved by Councillor Karen Rea
Seconded by Councillor Valerie
Burke
That the General Committee meeting adjourn at 10:18 AM.
Carried