GENERAL COMMITTEE
Finance &
Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Transportation
Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Reg. Councillor G.
Landon
Chair:
Grants Sub-Ctte: Councillor V. Burke Environment
& Sustainability Issues
Chair:
Councillor E.
Shapero
Attendance
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J. Livey,
Chief Administrative Officer
C.
Conrad, Town Solicitor
A.
Taylor, Commissioner of Corporate Services
J. Sales,
Commissioner of Community & Fires Services
J. Baird,
Commissioner of Development Services
S.
Birrell, Town Clerk
B.
Cribbett, Treasurer
A.
Seabrooke, Director, Strategic Services
C. Biss,
Chief Executive Officer, Markham Public Libraries
J.
Lustig, Director of Financial and Client Services
P.
Loukes, Director, Operations
J.
Ryerson, Director, Varley Art Gallery
S.
Andrews, Director, Asset Management
S. Laing,
Director, Human Resources
K.
Newson, Manager of Purchasing
D.
Taylor, Manager, Executive Operations
M. West,
Manager, Strategic Initiatives
F. Wong,
Manager, Financial Planning
J.
Nelson, Manager, Development Finance
S. Sydij,
Budget & Financial Planning
M.
Vetere, Financial Analyst
B.
Nanninga, Executive Assistant to Mayor and
Council
J. Kee,
Committee Clerk
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The General Committee convened at the hour of 9:05 a.m. with Councillor
J. Virgilio in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. MEMORANDUM OF UNDERSTANDING
WITH MARKHAM
STOUFFVILLE HOSPITAL RE
CORNELL COMMUNITY
CENTRE/HEALTH AND WELLNESS
CENTRE (3.8 & 8.2 & 6.6)
Report Attachment
Ms.
Janet Beed, CEO, Markham Stouffville Hospital, was in attendance and gave a detailed presentation providing an
overview on the proposed future development of Markham Stouffville Hospital, including its current
hospital project; the partnership with Toronto
Grace Hospital for shared services
and spaces, and the partnership with the Town of Markham for a
community centre, library and wellness centre.
Projected timelines and next steps were presented for the proposed
redevelopment.
Committee
was advised that the staff report being presented is to obtain authority to
execute a Memorandum of Understanding (MOU) with Markham Stouffville Hospital with
respect to land acquisition, design, and construction for the future East
Markham Community Centre and Library and the Hospital’s Health and Wellness
facility on a joint development site in the Cornell area.
It was
noted that the community centre component of the project is currently being
referred to by two different names, both: Cornell Community Centre, and East
Markham Community Centre. It was agreed that staff would amend documents
accordingly to refer to the facility as: the East Markham Community Centre.
Numerous
issues and concerns were raised respecting the MOU, including:
- request for names of similar
facilities in Western Canada and the United States
- interim costings and savings
estimates for shared facilities
- concern that pool would be used
for both residents and patients
- Infrastructure Ontario related
issues/approvals
- more involvement from community
and in particular, the East Markham/Cornell Task
Force
Committee
As
there were numerous questions and concerns raised regarding the MOU, it was
suggested that the staff report regarding the MOU be deferred. Staff was requested to schedule a work
session in late February, at which time any questions and concerns would be
addressed by staff of both the Town of Markham and Markham Stouffville Hospital.
Moved
by Mayor F. Scarpitti
Seconded
by Regional Councillor J. Jones
That the presentation by Ms. Janet Beed, CEO, Markham Stouffville Hospital, be received;
And that the report entitled “Memorandum of Understanding with Markham Stouffville Hospital re Cornell Community
Centre/Health and Wellness Centre” be deferred;
And that a Work Session of Council be scheduled in February to
address concerns and questions raised this date;
And that the issue be presented to the General Committee meeting
scheduled for Monday, February 19, 2007, and then forwarded to the Council
Meeting scheduled for Tuesday, February 27, 2007;
And that the facility be referred to as The East Markham Community Centre.
CARRIED
2. REQUEST FOR AREA
IMPROVEMENT/FEASIBILITY
STUDY FOR MUNICIPAL WATER
SERVICES – COMMUNITY
OF DICKSON HILL/MILL RACE
COURT (5.3)
Attachments
Mr. Terry Churchill was
in attendance to request the Town to undertake an area improvement/feasibility
study for municipal water services in the Community of Dickson Hill and Mill Race Court. His letter dated December 15, 2006 and copies
of petition sheets signed by the local property owners were also presented.
Committee raised the
matter of “community water systems” and whether this type of system would be
applicable in this case. Staff will
include such information in the report.
Moved by Mayor F.
Scarpitti
Seconded by
Councillor J. Webster
That the deputation
of Mr. Terry Churchill requesting the Town to undertake an area
improvement/feasibility study for municipal water services in the Community of
Dickson Hill and Mill Race Court, be received and referred to staff of the
Community and Fire Services Commission;
And that information relating to “community water systems” also be
included in the staff report.
CARRIED
3. PROPOSED 2007 BUDGET
SUB-COMMITTEE SCHEDULE (7.4 & 7.5)
Report Attachment
Mr. F. W. Wong, Manager of Financial
Planning, gave a presentation detailing the proposed 2007 Budget Sub-Committee
schedule, and described the main components of the Town’s Budget, and explained
the process that will be followed this year.
Copies of the Capital Binder were distributed to all Members.
Committee requested staff to:
1)
direct pre-budget approvals to the Budget Sub-Committee; and
2)
notify all Chairs and Vice-Chairs of the standing committees of the dates and
times
of
the Budget Sub-Committee meetings.
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor T. Wong
That
the presentation of the Manager of Financial Planning with respect to the 2007
Budget process be received;
And that the report dated January 15, 2007 entitled “Proposed 2007 Budget
Sub-Committee Schedule” be received;
And that the Budget
Sub-Committee meetings scheduled for the dates and times below be approved:
Meeting #1 – Monday, January 22nd (1 p.m. to 4 p.m. – Canada Room)
Meeting #2 – Monday, February 5th (1 p.m. to 4 p.m. – Canada Room)
Meeting #3 – Monday, February 19th (1 p.m. to 4 p.m. – Canada Room)
Meeting #4 – Monday, March 5th (1 p.m. to 4 p.m. – Canada Room)
Tentative Meeting #5 – Monday, March 26th (1 p.m. to 4 p.m. – Canada Room)
Tentative Meeting #6 – Tuesday, April 10th (1 p.m. to 4 p.m. – Canada Room)
Tentative Meeting #7 – Monday, April 23rd (1 p.m. to 4 p.m. – Canada Room)
And that should additional Budget Sub-Committee
meetings be required beyond April 23, 2007, the meetings be scheduled every
other week, on Monday’s following General Committee, commencing May 7, 2007;
And that the Councillor Requests for Enhanced/New
Programs be forwarded to the Finance Department by Friday, February 2nd
for incorporation into the 2007 Budget discussions at future Budget
Sub-Committee Meetings;
And that Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
4. MINUTES OF DECEMBER 11,
2006
GENERAL COMMITTEE MEETING
(16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
C. Moretti
That the minutes of the
December 11, 2006 meeting of General Committee be confirmed.
CARRIED
5. STAFF AWARDED CONTRACTS FOR
THE
MONTH OF DECEMBER 2006 (7.12)
Report Attachments
Moved by Councillor A.
Chiu
Seconded by Councillor
C. Moretti
That the report
entitled “Staff Awarded Contracts for the Month of December 2006” be received.
CARRIED
6. ADVISORY COMMITTEE RESIGNATIONS
MARKHAM RACE RELATIONS
COMMITTEE AND
TRAFFIC SAFETY COMMITTEE
(16.24)
Moved by Councillor A.
Chiu
Seconded by Councillor
C. Moretti
That the resignation of Mr. Murali
Visvalingam from the Markham Race Relations Committee be accepted with regret
and a letter of appreciation be forwarded;
And that the resignation of Mr.
Larry Dean from the Traffic Safety Committee be accepted with regret and a
letter of appreciation be forwarded.
CARRIED
7. ARCHITECTURAL/ENGINEERING
AND PROJECT
MANAGEMENT SERVICES FOR THE
CENTRAL EAST
(CORNELL) COMMUNITY CENTRE AND
LIBRARY (6.6)
Report
Moved by Councillor A.
Chiu
Seconded by Councillor
C. Moretti
That the update on
the current status of the Central East (Cornell) Community Centre & Library
architect selection process be received.
CARRIED
8. POST 2006 ELECTION REPORT
(14.0 & 2.16)
Report
Committee
had before it a report from the Town Clerk providing information and statistics
on the 2006 election, as well as comparisons and improvements made over the
2003 election.
The
Clerk advised that a candidate survey is being distributed regarding the recent
election. Staff was directed, following the tabulation of the candidate survey,
to contact all election candidates and invite them to attend a meeting to discuss
any concerns.
Members
discussed matters, including: sign by-law training; penalties for illegal
signage; Region of York sign by-law; Voters List eligibility; future Voters
Lists be alphabetically by street; and the signage restrictions on boulevards
of Regional roads. Staff was requested
to provide statistics on the total number of voters who had cast ballots in the
2006 Election.
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor J. Heath
That the report entitled “Post 2006 Election Report” dated January
15, 2007, be deferred;
And that, following tabulation of the post 2006 election candidate
survey, all candidates be invited to attend a meeting with staff to review any
issues or concerns arisen from the 2006 Election process;
And that staff report back on the results of this meeting.
CARRIED
9. APPOINTMENT OF COUNCIL
MEMBERS TO
ADVISORY COMMITTEES (16.24)
Moved by Mayor F.
Scarpitti
Seconded by Councillor
C. Moretti
That the following Councillors be appointed to
the Budget Sub-Committee for the term ending November 30, 2008: (Note: Councillor
Dan Horchik was appointed Chair on December 5, 2006)
Regional
Councillor Jack Heath
Regional
Councillor Tony Wong
Ward
2 Councillor Erin Shapero
Ward
5 Councillor John Webster
Ward
7 Councillor Logan Kanapathi
Ward
1 Councillor Valerie Burke
Ward
8 Councillor Alex Chiu
(Mayor
Frank Scarpitti – Ex Officio)
(Deputy
Mayor Jim Jones – Ex Officio)
And that the following Councillors be appointed
to the Canada Day
Committee for the term ending November 30, 2008:
Ward
4 Councillor Carolina Moretti – Chair
Ward
7 Councillor Logan Kanapathi
Ward
8 Councillor Alex Chiu
CARRIED
10. AWARD OF RFP 160-R-06
BUILDING OPERATIONS
AND MAINTENANCE (7.12)
Report
Members requested staff to provide details of the
“status quo” on all reports to Council/Committee regarding tender awards, in
future.
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That the report
entitled “Award of RFP 160-R-06 Building Operations and Maintenance” be
received;
And that RFP
160-R-06 Building Operations and Maintenance for the Markham Civic Centre and Fred Varley Art Gallery be
awarded to the highest ranked and second lowest priced proponent, Angus
Consulting Management Limited;
And that the term of
the contract be for 5 years commencing February 01, 2007 in the estimated
annual amount of $162,500.04, subject to the applicable Consumer Price Index
(CPI) adjustment or 3% annual increase, whichever is less, per year, totalling
$862,734.78 exclusive of GST;
And that the
following 2007 estimated costs be provided for within the budget submission for
the Asset Management Department, pending Council approval;
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Account Name
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Account Number
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2007 Proposed Budget
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Building
Maintenance
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750-751-5310
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$169,400.00
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Varley Facility
Maintenance
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540-540-5314
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$ 50,987.00
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And that staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
11. AWARD OF TENDER 159-T-06
SECURITY GUARDS
AND SUPERVISOR SERVICES FOR
THE MARKHAM
CIVIC CENTRE (7.12)
Report
Committee
queried the type of training that security guards receive, and staff advised
that this information would be forwarded to Members.
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the report entitled “Award of Tender
159-T-06 Security Guards and Supervisor Services for the Markham Civic Centre”
be received;
And that Tender 159-T-06 be awarded to the
lowest priced bidder, G4S Security Services (Canada)
Ltd. in the estimated annual amount of $185,913.40, exclusive of GST for a
period of Three (3) years at a 3% increase for years 2 and 3 totalling
$574,639.73 exclusive of GST;
And that the following 2007 estimated costs
be provided for within the budget submission for the Asset Management
Department, pending Council approval;
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Account
Name
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Account Number
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Proposed 2007 Budget
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Security
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750-751-5312
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$200,705.00
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And that staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
12. 1375504 ONTARIO INC. CREDIT
REQUEST
AT 7778 KENNEDY ROAD (7.11)
Report Attachments
Ms.
Barb Cribbett, Treasurer, provided background information with respect to the
request by Calearth International Developments Inc. for a credit or exemption
from the payment of development charges for 7778 Kennedy Road.
Mr.
Gerry Mintz, Calearth International Development Inc., was in attendance to
request that the matter be deferred to the next General Committee meeting
scheduled for January 22 to allow further discussion with Members of Council
and a mutually agreeable resolution.
Staff
responded to questions from Committee relating to the alleged overpayment, and
following some discussion, Committee directed that the matter be deferred.
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That
the report titled “1375504 Ontario Inc. Development Charges Credit Request at 7778 Kennedy Road” be deferred to the next
meeting of General Committee, scheduled for January 22, 2007;
CARRIED
13. MILLIKEN PUMPING STATION
& RESERVOIR EXPANSION
IN MILLIKEN PARK – LOSS OF
SOCCER FIELDS (6.3 & 6.4)
Report Attachments
Mr. Richard Herold, President of the
Unionville Milliken Soccer Club, was in attendance to express appreciation to Town
Staff for its significant work towards providing initiatives to mitigate the
loss of soccer fields in Milliken Park due to the reservoir expansion, and to advise Committee of the
Club’s full support of the proposals being recommended in the staff report.
Moved
by Councillor A. Chiu
Seconded
by Regional Councillor J. Jones
That the deputation by Mr. Richard Herold, President
of the Unionville Milliken Soccer Club, with respect to the loss of soccer
fields at Milliken Park, be received.
CARRIED
Mr. Allan Seabrooke,
Director, Strategic Services, provided visuals relating to the Milliken Pumping
Station and Reservoir expansion in Milliken Park, the
impact and loss of the soccer fields, and potential options available.
Committee suggested that staff meet with
City of Toronto representatives to further discuss financial implications
Moved by Councillor D. Horchik
Seconded by Councillor J. Virgilio
That the report
titled “Milliken Pumping Station & Reservoir Expansion in Milliken Park – Loss of
Soccer Fields” be received;
And that staff
investigate a partnership opportunity with the York Region District School
Board with respect to the three outdoor sports fields planned for construction
at the new School for Athletics and Healthy Active Living and report back to
Committee;
And that staff
proceed with further investigations into developing a detailed conceptual site
plan and detailed costing for the construction of artificial turf soccer fields
on the “Southeast Community Centre Property” and report back to Committee;
And that staff work
with stakeholders on an ongoing basis to investigate and analyze future
opportunities at Milliken Park for overall park use including potential sport field
re-development;
And that staff be
authorized and directed to do all things necessary to give effect to this
resolution;
And further, that staff investigate the feasibility and development
of a detailed plan for a sportsfield within the Angus Glen Community Centre
property.
CARRIED
14. CANADIAN SPORTS INSTITUTE
ONTARIO (CSIO)
FEASIBILITY STUDY UPDATE (3.0)
Moved by Regional
Councillor J. Jones
Seconded by Regional
Councillor T. Wong
That the presentation of an update by the Director, Strategic
Services regarding the Canadian Sports Institute Ontario (CSIO) Feasibility Study
be deferred.
CARRIED
15. 10TH ANNIVERSARY – VARLEY
ART GALLERY WEEK
MAY 21 TO 27, 2007 (6.12 &
3.4)
Report
Committee
had before it a report outlining all of the events and exhibitions planned for
the Art Gallery’s 10th Anniversary year, and Councillor J. Webster noted
that Information Markham will also be supporting the “Markham Celebrates
Culture” Tourism Campaign.
Moved
by Regional Councillor J. Heath
Seconded
by Regional Councillor T. Wong
That the report
titled “10th Anniversary – Varley Art Gallery Week – May 21 to 27,
2007” be received;
And that the Town of
Markham
recognizes the 10th Anniversary of the Varley Art Gallery by
proclaiming the week of May 21 to 27, 2007 as F. H. Varley Week;
And that Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
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Moved by
Mayor F. Scarpitti
Seconded by
Councillor A. Chiu
That the Committee resolve In Camera to
discuss legal and confidential matters. (11:55 a.m.)
CARRIED
Moved by
Mayor F. Scarpitti
Seconded by
Regional Councillor J. Heath
That the Committee rise and report. (12:30
p.m.)
CARRIED
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ADJOURNMENT
The General Committee meeting adjourned at 12:30 p.m.