FINANCE & ADMINISTRATIVE
COMMITTEE
2001-11-19 - Canada Room
Meeting No. 22
Attendance
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J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
J. Mascarin,
Assistant Town Solicitor
B. Cribbett,
Treasurer
J. Sales,
Commissioner of Community Services
M.F. Turner,
Commissioner of Development Services
P.
Wealleans, Director of Taxation
T.
Houghting, Director, Financial Reporting
P. Loukes,
Director of Street Services
G. LaForce,
Chief Executive Officer, Markham Public Libraries
B. Wiles,
Manager, Administration & Customer Service
B. Nanninga,
Executive Assistant
M. Scott,
Executive Coordinator to CAO
S. Birrell,
Town Clerk
P. Miller,
Acting Manager, Secretariat Services
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The Finance
and Administrative Committee convened at the hour of 9:05 a.m. with Councillor
K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. POLITICAL
ACTION COMMITTEE
MARKHAM PROFESSIONAL FIRE
FIGHTERS ASSOCIATION
REQUEST FOR DONATION
MUNICIPAL MEMORIAL BRICK –
JUNO BEACH CENTRE (12.2.6)
Mr.
Jan deVires, Director of Juno Beach Centre, gave a video presentation of the
proposed Juno Beach Centre in France which will commemorate the contribution of
the Canadian Armed Forces in Europe during World War II and provide information
to visitors about the Canadian effort.
Mr.
Joe Hill, Political Action Committee, Markham Professional Fire Fighters
Association, requested a $2,500.00 donation from the Town of Markham to
purchase an engraved Municipal Memorial Brick for the proposed Juno Beach
Centre, Normandy Coast, France.
*RECOMMENDATION:
That it be recommended to Council that the video and verbal
presentations by Mr. Jan deVires, Director of Juno Beach Centre, and Mr. Joe
Hill, Political Action Committee, Markham Professional Fire Fighters
Association, in support of their request for donation from the Town of Markham
to purchase a Municipal Memorial Brick for the proposed Juno Beach Centre,
Normandy Coast, France, be received;
And that a $2,500.00 donation to purchase a Municipal Memorial Brick
for the proposed Juno Beach Centre, be approved;
And that staff prepare a report recommending appropriate wording for
the engravement for consideration prior to the Council meeting on November 27,
2001;
And further that the Federal Government be requested to financially
support the Juno Beach Centre project.
Carried
______________________________________________________________________________
* Amended by Council at its meeting held on November 27, 2001
to add the following paragraph:
And that the following wording be approved to
be engraved on the Town of Markham Municipal Memorial Brick at the Juno Beach
Centre:
“In Honour
of Those Who Served”;
2. MILNE CREEK RESTORATION
AND STORM WATER GRATE
BUDGET FUNDS - 2001 (7.0)
Mr.
Tupper Wheatley, Milne Park Conservation Association and member of the Milne
Creek Restoration Steering Committee, spoke in support of Town financing of the
rehabilitation of Milne Creek between Drakefield Road and Bakerdale Road noting
the environmental and safety problems.
Several area residents were in attendance in support of his statements.
RECOMMENDATION:
That it be recommended to Council that the presentation by Mr. Tupper
Wheatley, Milne Park Conservation Association and member of the Milne Creek
Restoration Steering Committee, in support of the Town financing the
rehabilitation of Milne Creek between Drakefield Road and Bakerdale Road, be
received;
And that the matter of the Town financing the rehabilitation of Milne
Creek between Drakefield Road and Bakerdale Road be referred to staff of the
Community Services Commission for report to the Committee of the Whole meeting
on December 11, 2001 providing costs of previous Milne Creek restoration work
performed, comments on the success of such restoration work, the possibility of
funding the required winter work portion of the project during winter
2001/2002, and any environmental impact that may have occurred from the
construction of the Loblaws store at McCowan Road and Bullock Drive.
Carried
3. 2002
INTERIM SPENDING AUTHORITY (7.4 & 7.5)
RECOMMENDATION:
That
it be recommended to Council that the report from the Director of Financial
Reporting, entitled “2002 Interim Spending Authority”, dated November 19, 2001,
be received;
And
that Council approve pre-budget operating expenditures of up to 50% of the 2001
approved Operating Budget.
Carried
4. BY-LAW TO AUTHORIZE TEMPORARY
BORROWING (7.0)
RECOMMENDATION:
That
it be recommended to Council that a by-law be brought forward to authorize the
temporary borrowing, if required, of an amount not to exceed $66,700,000 from
January 1, 2002 to September 30, 2002 and $33,350,000 from October 1, 2002 to
December 31, 2002 to meet the current expenditures of the Corporation until
taxes are collected and other revenues are received.
Carried
5. 1107656
ONTARIO LTD.
SALES TRAILER AGREEMENT
BLOCK 44, PLAN 65M-3226 (8.4)
RECOMMENDATION:
That
it be recommended to Council that the Town be authorized to enter into a Sales
Trailer Agreement with 1107656 Ontario Inc. with respect to 130 Pond Drive and
for a proposed development on Block 44, Plan 65M-3226;
And
that the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor;
And that the Assistant Town Solicitor advise regarding the
implementation of a policy to ensure the necessary process has been followed
prior to developers beginning the sale of properties.
Carried
6. APPOINTMENT OF CHAIR -
MARKHAM THEATRE BOARD (16.24)
The Town Clerk advised that advisory
committee appointments would be considered at the Finance and Administrative
Committee meeting on December 3, 2001.
RECOMMENDATION:
That it be recommended to Council that Mr.
Thomas Gove’s term on the Markham Theatre Board be extended for one (1) year;
And that Ms. Sue Lynn Chong’s term on the
Markham Theatre board be extended for two (2) years.
Carried
7. SINGLE
SOURCE REPORT AND
PURCHASE OF FIRE VEHICLES AND
APPARATUS (7.15)
Committee discussed the rationale for this
proposed single source supplier, pricing, equipment on the vehicles, and the
desired ULC standards for Canadian winters.
RECOMMENDATION:
* That it be recommended to Council that
Markham Fire and Emergency Services be authorized to proceed with the
standarization of the fire apparatus fleet;
*And that a single source supplier of fire
vehicles and apparatus be approved;
And that Council authorize the Fire Chief,
the Manager of Purchasing, and a representative from the Finance Department to
negotiate with Safetek Emergency Vehicles, as the Canadian sales distributor
for Smeal Fire Apparatus Co. (Inc.), Nebraska, U.S.S.;
And further that staff report back for
Council approval of the final terms and conditions for the lease and/or purchase of the aerial fire
vehicles and apparatus.
Carried
______________________________________________________________________________
* Amended
by Council at its meeting held on November 27, 2001 to add the following to the
end of paragraph 1 and that paragraph 2 be deleted in its entirety:
and that a single source of fire vehicles and
apparatus be approved for a period of five (5) years;
8. TAX
WRITE OFFS SECTION 441 (7.1.13)
Committee
requested that the Treasurer provide them with a list of the specific
properties to be written off.
RECOMMENDATION:
That
it be recommended to Council that taxes totalling $109,420.40 as set out in the
report from the Director, Taxation, entitled “Tax Write Offs in Accordance with
Section 441 of the Municipal Act, R.S.O. 1990”, dated November 19, 2001, be
written off pursuant to the provisions of Section 441 of the Municipal Act;
And
that the applicable penalty and/or interest charges be adjusted accordingly;
And
further that the Treasurer be directed to remove the taxes from the Collector’s
Roll.
Carried
9. DELEGATION OF TAX RATIO
RESPONSIBILITY - 2002 (7.3)
RECOMMENDATION:
That
it be recommended to Council that the Region of York retain responsibility for
setting tax ratios for 2002, in consultation with Finance staff of the area
municipalities;
And
that staff report back to Council on the proposed tax ratios prior to Regional
Council’s adoption of the ratios for 2002.
Carried
10. TENDER 207-T-01
SPEED HUMP INSTALLATIONS
FOR 2001 TRAFFIC CALMING PROGRAM (7.12.2)
*RECOMMENDATION:
That it be recommended to Council that Road Savers 2000 Ltd. be awarded the Tender 207-T-01
for Speed Hump Installations for 2001 Traffic Calming Program in their tender amount of $161,436.25 inclusive of 7% GST ($155,401.25 inclusive of 3% G.S.T) being the lowest acceptable bid
received;
And that the
project be funded from the Technical Services Department’s 1999 Capital budget
account # 065-5300-034-005 and 2001 Capital budget account # 065-5353-2822-005;
And that the
remaining budget of $181,143.45 in account #065-5350-2822-005 be applied to
other traffic calming requests for 2001 and early 2002.
Carried
______________________________________________________________________________
* Amended by Council at its meeting held on November 27, 2001
to add the following paragraph:
And that funding also be set aside for speed
humps yet to be worked out in Ward 2 for 2001.
11. CORPORATE
SERVICES
2001 BUSINESS PLAN (12.2)
RECOMMENDATION:
That
it be recommended to Council that the report from the Commissioner of Corporate
Services, entitled “Corporate Services 2001 Business Plan 3rd
Quarter Update”, dated November 19, 2001, be received.
Carried
12. BUTTONVILLE
AIRPORT
COMMUNITY COMMITTEE (5.15.1)
Committee
discussed the lack of restrictions on airport hours of operation. It was also noted that residents in both
Markham and Richmond Hill have expressed concern regarding flight paths and
increased jet activity to Pearson Airport.
RECOMMENDATION:
That
it be recommended to Council that the minutes of the August 15, 2001 meeting of
the Buttonville Airport Community Committee, be received;
And
that correspondence from Mr. Tom Crozier dated October 22 and October 31
regarding a significant increase in low-flying jet aircraft over Unionville
bound for Pearson Airport, be received;
And
further that the Mayor be requested to communicate the concerns of Council to
the Greater Toronto Airport Authority (GTAA) regarding the negative
implications of increased heavy jet traffic over Unionville/Markham.
Carried
13. SMART
MARKHAM
CONSULTING ASSISTANCE (3.19)
Committee
discussed the lack of Provincial support in this endeavour and the rationale
for additional funding. It was agreed
that staff would investigate the cost of Advanced Strategic Management
Consultants (ASM) preparing a business plan to be used by the Smart Markham
Steering Committee.
RECOMMENDATION:
That the following recommendation be deferred for a further report to
Committee of the Whole on November 27, 2001 from the Director of Information
Technology Services.
“That
it be recommended to Council that the Town provide funding for consulting fees
to prepare a scaled down business plan to be used by the Smart Markham Steering
Committee to solicit funding for the start up and implementation of the Smart
Markham initiative;
And
that Dave Carrick be selected as the consultant at a fee of $10,000 plus GST
for the purpose of preparing the Business Plan;
And
further that funding for this initiative be provided at the direction of the
Treasurer.”
Carried
14. REQUEST
FOR EXEMPTION FROM
NOISE BY-LAW – MARKVILLE MALL
(2.10)
Committee requested that the Clerk advise the
condominium management offices for the condominiums at the south west corner of
Bullock Drive and Highway 7.
RECOMMENDATION:
That it be recommended to Council that the
request for exemption from the noise by-law from Drainstar Contracting Ltd. to
permit construction at Markville Mall from 9:00 p.m. November 19 to 6:00 a.m.
November 20, 2001, be received.
Carried
……………………..……………………..
15. INTRODUCTION
OF EXTERNAL AUDITORS
KPMG (7.2)
A
verbal presentation was provided by Mr. Robert T. Correll, Lead Partner, KPMG,
new external auditors for the Town.
RECOMMENDATION:
That the verbal presentation provided by Mr. Robert T. Correll, Lead
Partner, KPMG, new external auditors for the Town, be received.
Carried
16. CORE
SERVICES REVIEW (7.0)
Mr.
Don McLean, Program Manager, and Ms. Tina Murphy, Communications Coordinator of
the Core Services Review were in attendance to give an overview of work to
date. The final report will be provided
to the Finance and Administrative Committee on December 3, 2001. The report will be discussed at the
Committee of the Whole meeting on December 18, 2001.
RECOMMENDATION:
That the verbal report from the Program Manager, Core Services Review,
be received.
Carried
17. NEW
MUNICIPAL ACT - BILL 111
UPDATE (13.12.2)
The
CAO provided a verbal update on the new Municipal Act. The Town Solicitor will present a report on
the new Municipal Act early in 2002.
RECOMMENDATION:
That the verbal report from the CAO regarding the new Municipal Act, be
received.
Carried
…………………….
At 10.10 a.m. Committee recessed in-camera to
discuss confidential matters and reconvened at 10.55 a.m.
……………………..
RECOMMENDATION:
That
the Committee rise from the In-camera session and the Chairman report.
Carried
18. MARKHAM
ENERGY BOARD
CONFIDENTIAL MATTER (13.7)
RECOMMENDATION:
That the presentation of the 2001
Semi-annual Financial Report to Shareholder for Markham Hydro Distribution
Inc., the 2001 Semi-annual Financial Report to Shareholder for Markham District
Energy Inc. and the 2001 Semi-annual Financial Report to Shareholder for
Markham Energy Corporation by Mr. Robert Lyew, Treasurer, Markham Hydro
Distribution Inc., be received.
Carried
19. AMALCO
RICHMOND HILL HYDRO UPDATE
(13.7)
RECOMMENDATION:
That the verbal update by the CAO
regarding AMALCO, be received.
Carried
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 12.20 p.m.