FINANCE & ADMINISTRATIVE
COMMITTEE
2002-06-17 - Canada Room
Meeting No. 11
Attendance
|
Councillor E. Shapero (9:25am)
Councillor G. McKelvey
|
J. Livey,
Chief Administrative Officer
R. Robinson,
Town Solicitor
B. Cribbett,
Treasurer
J. Baird,
Acting Commissioner of Development Services
M. Turner,
Commissioner of Development Services
J. Sales,
Commissioner of Community and Fire Services
S. Birrell,
Town Clerk
S. Taylor,
Acting Director of Recreation Services
P. Loukes,
Director of Street Services
S. Bertoia,
Director of Environmental Services & Administration
T.
Houghting, Director of Financial Reporting
D. Scott,
Manager, Manager, Markham Theatre
L. Irvine,
Manager, Parks and Open Space Development
B. Varner,
Real Property Manager
I. Ho,
Purchasing Supervisor
E. Ting,
Manager of Infrastructure
B. Nanninga,
Executive Assistant to Mayor and Council
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 9:15 a.m. with
Councillor K.
Usman in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. PRE-QUALIFICATION
OF CONTRACTORS FOR
MCLAREN PARK (7.9 & 6.11
& 7.12.3)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
Council approve the use of the pre-qualification process for selecting the
contractors for McLaren Park (formerly Simonston Park) in accordance with the
Purchasing By-Law 143-2000.
CARRIED
2. 719429
ONTARIO INC. AND PENTIDA DEVELOPMENT LTD.
SALES TRAILER AGREEMENT (8.2)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
the Town be authorized to enter into a Sales Trailer Agreement with 719429
Ontario Inc. and Pentida Developments Ltd. with respect to Part of Lot 19,
Concession 6, on Draft Plan of Subdivision 19TM-95073 and that the Mayor and
Clerk be authorized to execute the agreement in a form satisfactory to the Town
Solicitor.
CARRIED
3. SUPPLY
& DELIVERY OF OFFICE STATIONERY
PRODUCTS 066-R-02 (YORK PUBLIC
BUYERS
COOPERATIVE TENDER CT 02-03)
(7.12)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
RFP 066-R-02 for Supply and Delivery of Office Stationery Products (York Public
Buyers Cooperative [Co-Op] Tender CT 02-03) be awarded to the highest ranked
acceptable bidder, Basics Office Products for a term of TWO (2) years
commencing September 1, 2002 with an option to renew for an additional ONE (1)
year at the discretion of the Co-Op and the Town as follows:
Part
A:
- Fixed TWO (2) year pricing for the 302
Key Usage Items identified in the RFP
Part
B:
1. 55% Discount Off List Price on Office Stationery Items in Addition
to the 302 Key Usage Items
2.
10% Discount Off List
Price on small Electronic Equipment
3.
10% Discount Off on Net
Priced Items
4.
50% Discount Off List
Price on Furniture Items;
And
that funds are available within Town departments' approved 2002 Operating
Budgets.
CARRIED
4. INFORMATION
MARKHAM AGREEMENT (12.2.6)
Moved
by Councillor J. Heath
Seconded
by Councillor E. Shapero
That
the Town enter into a new three-year agreement with Information Markham,
outlining the services and fee-for-service provided to the Town;
And
that additional cost for service in 2002 outlined in the agreement be absorbed
by the existing operating budget in the Clerk's Department;
And
further that the operating budgets in the Clerk's Department for Information
Markham's service be increased in 2003 and 2004 as outlined in the agreement.
CARRIED
5. DELEGATION
OF AUTHORITY TO CHIEF ADMINISTRATIVE
OFFICER AND TO THE FINANCE
& ADMINISTRATIVE
COMMITTEE (10.6 & 16.23)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
the Chief Administrative Officer, or designate, be delegated authority to call
public meetings; grant site plan approval; grant extensions and minor revisions
to draft plan approvals; approve street names; grant draft plan or condominium
approval; initiate special advertising and be authorized to act on any general
administrative issues that may be necessary in the absence of Council during
the summer break except as noted in this report, in which case the Finance
& Administrative Committee shall be the delegated approval authority;
And
that the Chief Administrative officer be authorized to award any required
contracts greater than $350,000 for the period June 26 to August 25, 2002,
which are in compliance with the Town's Purchasing By-law and which are within
budget as approved by Council;
And
that the Treasurer report back to the September 9th Finance &
Administrative Committee as to the awards made by staff during this period.
CARRIED
6. MODEL
HOME AGREEMENTS AND SALES OFFICE
AGREEMENTS LEGAL FILE NO. 02
0411 LG 00 (8.4)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
the Town Solicitor be authorized to approve the execution of Model Home
Agreements and Sales Office Agreements upon circulation to all affected Town
departments, and when so approved, the Mayor and Clerk be delegated the
authority to execute such agreements in a form satisfactory to the Town
Solicitor;
And
that Sales Office applications be circulated to the Ward Councillor for
comment, and if concerns are expressed by the Ward Councillor, that a report on
such application be submitted to Council for consideration.
CARRIED
7. RENEWAL
OF LEASE AGREEMENT FOR
ARMADALE MONTESSORI SCHOOL
(8.2)
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
the Rental Agreement between the Town and Armadale Montessori School Limited
for premises at the Armadale Community Centre be renewed for a further term of
two years;
And
that the Mayor and the Clerk be authorized to execute an amended rental
agreement in a form satisfactory to the Town Solicitor;
And
further that the annual amount of $15,000 be approved.
CARRIED
8. AWARD
OF BANKING SERVICES, 006-R-02 (7.12)
Moved
by Councillor D, Horchik
Seconded
by Councillor J. Heath
That
RFP 006-R-02 for Banking Services for the Town of Markham be awarded to the
highest ranked proposal received from TD Bank for Town of Markham (Town) for a
term of THREE (3) years commencing from the negotiated commencement date, July
01, 2002, with an option to extend for an additional TWO (2) years;
And
that upon the successful completion of the 3-5 year term, the Town may
negotiate a further extension for an additional FIVE (5) years.
CARRIED
9. TENDER
AWARD - 080-T-02 PLAYGROUND
REPLACEMENT PROGRAMME PART A
& PART B (7.12)
Moved
by Councillor S. Daurio
Seconded
by Councillor G. McKelvey
That
Henderson Recreation Equipment Limited, being the lowest acceptable tender
received, be awarded Part A Tender 080-T-02, Playground Replacement Programme
in their bid amount of $39,911.24 / Grand Total Unit Price for a typical
playground, inclusive of 7% GST ($38,419.24/Grand Total Unit Price for a
typical playground inclusive of 3% GST);
And
that the award to Henderson Recreation Equipment Limited for Part A be funded
from the Parks Construction and Maintenance Department's 2002 Capital Budget
account
#59-5350-4794-005
in the amount of $462,596.78;
And
that Griffith Property Services Ltd., being the lowest acceptable tender
received, be awarded Part B Tender 080-T-02, Playground Replacement Programme
for the removal and replacement of the safety surface material in their bid
amount of $239.68/Grand Total Unit Price per cubic meter, inclusive of 7% GST
($230.72/Grand Total Unit Price per cubic meter inclusive of 3% GST);
And
that the award to Griffith Property Services Ltd. for Part B be funded from the
Parks Construction and Maintenance Department's 2002 Capital Budget account
#59-5350-4794-005
for
the maximum amount of $283,503.22.
CARRIED
10. TENDER
AWARD 071-T-02 FOR THE CONSTRUCTION
OF FREDERICK BAGG PARK
(7.12& 6.3 & 10.7)
Moved by
Councillor E. Shapero
Seconded by
Councillor S. Daurio
That
Pacific Paving Ltd., being the lowest bidder, be awarded the tender 071-T-02 in
their tender amount of $316,087.82 inclusive of 7% GST ($304,608.36 inclusive
of 3% GST) to be built during the 2002 construction schedule;
And
that this award be funded from the 2000 Capital Budget account
#81-5350-3602-005.
CARRIED
11. TENDER AWARD 072-T-02 FOR THE
CONSTRUCTION
OF LEITCHCROFT PARK (7.12 & 6.3
& 10.7)
Moved by
Councillor E. Shapero
Seconded by
Regional Councillor F. Scarpitti
That
Cambium Site Contracting Inc., being the second lowest bidder, be awarded
tender
072-T-02 in their tender amount of $301,137.81 inclusive of 7% GST ($289,880.32
inclusive of 3% GST) for the construction of Leitchcroft Neighbourhood Park to
be built during the 2002 construction season;
And
that this award be funded from the 2001 Capital Budget account
#81-5350-3619-005.
CARRIED
12. AWARD
OF DESIGN SERVICES FOR
MCLAREN PARK, PHASE 2 (7.12
& 6.3 & 10.7)
Moved by
Councillor E. Shapero
Seconded by
Regional Councillor T. Wong
That
approval be given to contract the services of The Landplan Collaborative Ltd.
to provide landscape architectural consulting services for McLaren Park (Phase
2) for an amount not to exceed $41,000.00 including fees, disbursements and
applicable taxes;
And
that this award be funded from the 2002 Capital Budget account #81-5350-4711-005.
CARRIED
13. 2002 RELINING OF CAST IRON AND
DUCTILE IRON WATERMAINS
(7.12.1 & 5.4)
Moved by
Councillor S. Daurio
Seconded by
Councillor J. Heath
That
tender 085-T-02 for "2002 Relining of Cast Iron & Ductile Iron
Watermains" be awarded to the lowest acceptable bidder, Aquatech Solutions
Inc. in the total amount of $828,215.05 inclusive of all taxes and contingency
($797,253.74 inclusive of 3% GST);
And
that the award be funded from capital account 053-6150-4887-005 and upon completion
of the project this account be closed and any remaining funds be returned to
the original funding source.
CARRIED
14. SURPLUS
PROPERTY - LAND EXCHANGE
ANNINA CRESCENT (8.5 &
& 5.17, 8.1 & 8.7)
Moved
by Councillor S. Daurio
Seconded
by Councillor J. Heath
That
Part of Lot 9, Concession 6, Designated as Part 1 on Reference Plan 65R-20115
be declared surplus pursuant to Town of Markham By-law 178-96 and that notice
of the proposed disposition of such lands be placed on the agenda for the
Council Meeting of June 25, 2002;
And
that approval be granted to the Manager of Real Property to exchange such Town
surplus property with Kalzhomes (Markham) Ltd. for a portion of their lands
situated at the rear of Lot 2, Lot 3, Lot 4 and a portion of Block 7 on draft
plan of subdivision attached as Appendix 2, Annina Crescent, on the condition
that easements are retained over the Town property for municipal services;
And
further that a by-law be enacted at the Council Meeting on June 25, 2002,
authorizing the Mayor and Clerk to execute a Transfer/Deed of Land to Kalzhomes
(Markham) Ltd. for the lands known as Lot 9, Concession 6, Designated as Part 1
on Reference Plan 65R-20115, Unionville, in a form satisfactory to the Town
Solicitor.
CARRIED
15. MARKHAM
THEATRE CONSULTANT STUDY (6.2)
It
was agreed that monies to fund a consultant study to research and analyze the
feasibility of building a second theatre performance space adjoining the
existing Markham Theatre be taken from the 2002 Capital Budget, rather than the
Theatre Endowment Fund.
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor D. Horchik
That
Council authorize the expenditure of up to $25,000 from the 2002 Capital Budget to engage a consultant
to conduct an independent Study to research and analyze the feasibility of
building a second theatre performance space adjoining the existing Markham
Theatre.
CARRIED
16. MARKHAM
STOUFFVILLE HOSPITAL FOUNDATION
ANNUAL GOLF TOURNAMENT -
SPONSORSHIP (12.2.6)
Moved by Regional Councillor F. Scarpitti
Seconded by Councillor S. Daurio
That approval be given for the purchase of a
"Tee or Green Sponsorship" in the amount of $500 for the Markham
Stouffville Hospital Foundation Golf Tournament and Dinner on August 12, 2002
at the York Downs Golf and Country Club; such cost to be charged to Account No.
840-841-5840.
CARRIED
17. PROPOSED STOP-UP, CLOSE AND DISPOSAL OF A
PORTION OF OLD 14TH AVENUE
(5.17 & 8.7)
Moved by
Councillor G. McKelvey
Seconded by Councillor S. Daurio
That part of Old 14th Avenue,
shown in Appendix 1 as Block 1 and Block 2 (Part of Lots 5 and 6, Concession 7)
be declared surplus pursuant to Town of Markham By-law 178-96;
And that
notice of the proposed disposition of part of Old 14th Avenue, shown
in Appendix 1 as Block 1 and Block 2 be placed on the Agenda for the Council
Meeting on June 25, 2002, as
required by Town of Markham By-law 178-96;
And that a
by-law be enacted to stop up and close that portion of Old 14th
Avenue shown as Block 1 and Block 2 in Appendix 1;
And that Block
1 identified on Appendix 1 be offered for sale to Mrs. Isobel Woods the owner
of the abutting property to the south of Block 1;
And that Block
2 identified on Appendix 1 be offered for sale to Canada Lands Company Limited
(CLCL) the owner of the abutting property to the north of Block 2;
And further
that the Manager of Real Property be authorized to negotiate the sale price and
report back to Council on this matter.
CARRIED
18. PARKING
ENFORCEMENT (2.17 & 11.3)
Moved
by Councillor D. Horchik
Seconded
by Councillor E. Shapero
That
Council approve two additional Parking Control Officer positions, it being
understood that all costs associated with these positions will be entirely
offset by revenue.
CARRIED
………………………………..
At
10:40 a.m. Committee recessed in-camera to discuss property and personnel
matters and reconvened at 11:30 a.m.
………………………………..
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Other matters considered by the Finance
& Administrative Committee on June 17, 2002:
19. DEPUTATION
BY KARL F. WINTERSTEIN
FOR MINOR VARIANCE EXEMPTION
FROM
BY-LAW 182-96 ON BEHALF OF MR.
PETER KUO
103 BEDALE CRESCENT (2.8)
Mr.
Karl Winterstein was in attendance to request an exemption from By-law 182-96
on behalf of Mr. Peter Kuo, 103 Bedale Crescent. (Note: By-law 182-96 is a by-law to prohibit the keeping
of certain classes of animals and to regulate the keeping of certain other
classes of animals in the Town of Markham.)
Moved
by Councillor S. Daurio
Seconded
by Councillor D. Horchik
That the deputation of Mr. Karl
Winterstein for a minor variance exemption from By-law 182-96 on behalf of Mr.
Peter Kuo, 130 Bedale Crescent, be received;
And that the
matter be deferred to the Finance and Administrative Committee in September,
2002;
And that staff
be requested not to pursue the notice of violation for 103 Bedale Crescent
until Committee has considered a staff report on the matter, which will include
current practices in other municipalities.
CARRIED
20. STAFF
AWARD ON CONTRACTS FOR PERIOD
MAY 17 TO JUNE 3, 2002 (7.12)
Moved
by Councillor J. Heath
Seconded
by Councillor S. Daurio
That
the report entitled "Staff Awarded Contracts for the period from May 17 to
June 3, 2002" dated June 17, 2002 be received for information only.
CARRIED
21. RICHMOND
HILL HYDRO INC. (13.7)
Moved
by Regional Councillor T. Wong
Seconded
by Councillor E. Shapero
That the matter of the recommendation to Markham Hydro Distribution
Inc. of three persons to be appointed to the Board of Directors for Richmond
Hill Hydro on a permanent basis, be referred to the Council Committee of the
Whole meeting on June 25, 2002.
CARRIED
22. POTENTIAL
SURPLUS PROPERTY
LUNAR CRESCENT (8.5 & 5.17
& 8.1)
Moved by
Councillor D. Horchik
Seconded by
Regional Councillor T. Wong
That the matter of declaring the south end of Lunar Crescent as surplus
property be deferred;
And that the Acting Commissioner of Development Services and the
Manager of Real Property be requested to prepare a report outlining further
options available.
CARRIED
23. KINGSTON RESOLUTION REGARDING BILL 140 -
TAX CAPPING PROVISIONS FOR COMMERCIAL, INDUSTRIAL AND MULTI-RESIDENTIAL
PROPERTY TAXES (13.5.1 & 7.3)
Moved
by Councillor S. Daurio
Seconded
by Regional Councillor T. Wong
That
the resolution from the City of Kingston with respect to tax capping provisions
for commercial, industrial and multi-residential property taxes, be received.
CARRIED
24. CANADIAN FEDERATION OF INTERCULTURAL
FRIENDSHIP (16.10)
Regional
Councillor T. Wong raised the issue relating to the requests received from the
Canadian Federation of Intercultural Friendship earlier in the year, and
Councillors K. Usman and E. Shapero helped to explain the present situation,
and the matter was discussed at length.
Moved by Regional Councillor F. Scarpitti
Seconded by Councillor D. Horchik
That the presentation by Regional Councillor
T. Wong, Councillor K. Usman and Councillor E. Shapero with respect to the
requests from the Canadian Federation of Intercultural Friendship, be received;
And that these three Councillors report back
to the Finance and Administrative Committee, and any further action be
determined at that time.
CARRIED
25. "BRAMPTON
GETS CAB CAMS"
TAXI DRIVER - SAFETY EQUIPMENT
(2.23)
Councillor
Khalid Usman requested that the newspaper clipping entitled "Brampton gets
cab cams", advising that the City of Brampton has passed a by-law
requiring taxis to be equipped with digital security cameras and flashing amber
emergency lights to better protect drivers, be placed on the agenda.
Moved
by Councillor J. Heath
Seconded
by Councillor S. Daurio
That the matter of equipping taxis with
digital security cameras and flashing amber emergency lights to better protect
drivers, be referred to Corporate Services Commission staff for a report.
CARRIED
26. MARKHAM
DISTRICT ENERGY INC.
REPORTING RELATIONSHIP (13.7)
Committee
had before them a report from the Town Solicitor with respect to the consideration
of alternatives to the reporting relationship of Markham District Energy
Inc. As a number of concerns and
questions were raised, it was requested that staff provide additional
information at the Council Committee of the Whole meeting on June 25, 2002.
Moved
by Councillor G. McKelvey
Seconded
by Councillor S. Daurio
That the matter of alternatives to the current reporting relationship
of Markham District Energy Inc. be referred to the Council Committee of the
Whole meeting on June 25, 2002;
And that staff be requested to provide clarification on issues raised
this date, including: term of office, power of the board; how board fits in the
operation; organizational chart, and composition of board.
CARRIED
27. COMMUNITY ENERGY PLANNING MISSION
TO DENMARK IN AUGUST, 2002
THROUGH
FEDERATION OF CANADIAN
MUNICIPALITIES (13.12.4 & 11.12)
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor D. Horchik
That the
information presented by Councillor E. Shapero regarding the Community Energy Planning
Mission to Denmark through the Federation of Canadian Municipalities in August
of 2002, be received.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 11:35 a.m.