General Committee
February 23, 2015
Meeting
Number 6
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Lisa
Riegel, Assistant City Solicitor
Jacqueline
Chan, Assistant City Solicitor
Joel
Lustig, Treasurer
Phil Alexander, Deputy Fire Chief
Dennis Flaherty, Director of Communications
&
Community Engagement
Andrea Tang, Manager Financial Planning
Graham Seaman, Senior Manager,
Sustainability
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:08 AM with Deputy
Mayor Jack Heath in the Chair.
General Committee recessed at 10:45 AM and reconvened at 10:57 AM.
Disclosure of
Interest
None disclosed.
1. EDUCATION AND TRAINING
SESSION
-EMERGENCY MANAGEMENT (5.0)
Brenda
Librecz, Commissioner of Community & Fire Services addressed the Committee
and provided some opening remarks relative to the education and training
session for emergency management.
Morris
Faccin, Manager, York Region Emergency delivered a PowerPoint presentation
regarding York Region Emergency Management.
The
Committee discussed the following relative to emergency management:
·
The
liaison roles between the City of Markham and York Region
·
Potential
duplication of fire safety roles between the municipalities and York Region
·
Importance
of community group volunteers during emergency situations
·
Implementing
improvements to ensure that a proactive approach to manage emergency situations
is in place to reduce any significant risks
·
Purpose
of the annual emergency preparedness fair
Tom Lewis,
Justice Institute of British Columbia delivered a PowerPoint presentation
regarding the role of elected officials in emergency situations.
The
Committee discussed the following relative to the role of elected officials in
emergency situations:
·
Various
ways of communicating information when power is not available such as
amateur/hand radio
·
The
role of the Mayor and members of Council as outlined in the City's Emergency
Plan
·
Importance
of consistent, validated and most recent information being provided on regular
basis
The Committee
thanked Morris Faccin and Tom Lewis their presentations.
2. MINUTES
OF THE FEBRUARY 2, 2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the minutes of the February 2, 2015 General Committee meeting be confirmed.
Carried
3. MINUTES
OF THE JANUARY 23, 2015
BUDGET COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the minutes of the January 23, 2015 Budget Committee meeting be received for
information purposes.
Carried
4. MINUTES
OF THE DECEMBER 15, 2014
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
There was
brief discussion regarding the Capital Budget request amount noted in the
minutes.
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the minutes of the December 15, 2014 Markham Public Library Board meeting be
received for information purposes.
Carried
5. MINUTES
OF THE JANUARY 13, 2015
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the minutes of the January 13, 2015 Seniors Advisory Committee meeting be
received for information purposes.
Carried
6. 2015 BUDGET UPDATE (7.0)
Presentation
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the presentation titled "2015 Budget Update", dated February 23,
2015, be received.
Carried
7. STAFF AWARDED CONTRACTS FOR
THE MONTH OF JANUARY 2014
(7.12)
Report
There was brief
discussion regarding staff award 143-R-14 Consulting Services for the Detailed
Design of Intersection improvements including Feasibility Studies.
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That the report entitled “Staff Awarded
Contracts for the Month of January 2015” be received; and,
2) That Staff be authorized and directed to do
all things necessary to give effect to this resolution
Carried
8. REQUEST FOR PROPOSAL (RFP)
220-R-14
CONSULTING ENGINEERING SERVICE
FOR
SHORT-TERM SANITARY FLOW
MONITORING (7.11)
Report
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the report entitled “Request for Proposal (RFP) 220-R-14 Consulting Engineering
Services for Short-term Sanitary Flow Monitoring” be received; and,
2) That
contract (220-R-14) for Consulting Engineering Services for Short-Term Sanitary
Flow Monitoring be awarded to the highest ranked bidder/lowest priced bidder
“Calder Engineering Ltd.”; and,
3) That
the term of the contract be for one (1) year with the option to renew for
additional two (2) one year periods in the total award amount of $431,910.15
inclusive of HST:
2015 -
$143,970.05
2016 -
$143,970.05
2017 - $143,970.05
Total
$431,910.15; and,
4) That an annual
contingency amount of $14,397.00 (inclusive of HST) be established to cover any
additional costs and that authorization to approve expenditures of this contingency amount up to the
specified limit be in accordance with the Expenditure Control Policy; and,
5) That the award be
funded from the 2014 capital account 760-101-5699-14300 (12 Month Wastewater
Flow Monitoring – Phase 2 of 8) and capital account 760-101-5399-14313
(Sanitary System Downspout Disconnection Program – Phase 2 of 8) as outlined
under the financial template section of the report; and,
6) That the remaining
funds in the amount of $69,233.00 be returned to the original funding source;
and,
7) That the Director of Environmental Services
be authorized to exercise the option to renew the contract in year 2 and 3
subject to performance and Council approval of the annual budget; and further,
8) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
9. 2015 REASSESSMENT MARKET
UPDATE REPORT- YEAR 3 OF 4
(7.0)
Report Attachment
A
It was suggested that
staff provide a brief presentation to further explain market value update
impact by residential home.
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That the report entitled “2015
Reassessment Market Update Report– Year 3 of 4” along with the detailed
attachment “2015 Reassessment Market Update – Ward by Ward Analysis” be
received for information; and,
2) That
staff be authorized and directed to do all the things necessary to give effect
to this resolution.
Carried
10. 2015
WATER AND WASTEWATER RATE (7.4)
Memo Minutes
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Joe Li
1) That
the Memorandum dated February 23, 2015 entitled “2015 Waste and Wastewater Rate
Increase”; and,
2) That
the minutes of the February 10, 2015 Water and Waste Water Public Information meeting
be received for information purposes.
Carried
11. MARKHAM
CELEBRATES
EARTH MONTH -2015 (12.2.6)
Report
Staff provided a
brief PowerPoint presentation regarding Earth Month.
Moved by Councillor
Logan Kanapathi
Seconded by
Councillor Alex Chiu
1) That
the report titled Markham Celebrates Earth Month 2015 be received; and,
2) That
as Council proclaimed on January 27, 2015 that Earth Month 2015 be from March
28 to April 30, includes the following events;
a. Earth Hour at Cornell Community Centre and Library on March 28, 2015
b. Earth Month Celebration at Thornhill Community Centre and Library on April
11,
2015
c. Keep Markham Beautiful clean up events throughout the month of April
d. 10,000 Trees for Rouge annual
habitat restoration event being held on Sunday, April
26, 2015; and,
3) That
the Environmental Issues Committee coordinate Earth Month’s annual
organization, funding and promotion; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
12. AGE
FRIENDLY COMMUNITY GRANT (6.0)
Report
Moved by Councillor Alex Chiu
Seconded by Regional
Councillor Joe Li
1) That the Age Friendly Community Grant report be
received; and,
2) That Council support the application of the
Age Friendly Community Planning Grant; and,
3) That Council endorse the development
of a local age-friendly planning process; and further,
4) That Staff be authorized and directed to all
things necessary to give effect to this resolution.
Carried
13. IN-CAMERA MATTERS (16.0,
16.24 & 8.0)
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Nirmala Armstrong
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (12:54 PM):
(1) GENERAL COMMITTEE IN-CAMERA MINUTES
–February 2, 2015 (16.0)
[Section
239 (2) (a) (b) (c) (e)]
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE
APPOINTMENTS) (16.24)
[Section 239 (2) (b)]
(3) LITIGATION
OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS,
AFFECTING THE MUNICIPALITY OR LOCAL BOARD (OMB - WARD 8) (8.0)
[Section 239 (2) (e)]
Carried
Moved by Councillor Colin Campbell
Seconded by Councillor Don Hamilton
That the General Committee rise from the in-camera session 1:00 PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Amanda
Collucci
That the General Committee meeting adjourn at 1:00 PM.
Carried