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Minutes

General Committee

February 23, 2015

Meeting Number 6

 

Finance & Administrative Issues                  Community Services Issues

Chair:              Deputy Mayor Jack Heath                            Chair:                      Councillor Alan Ho

Vice Chair:      Councillor Colin Campbell                             Vice Chair:              Councillor Alex Chiu

 

Environment & Sustainability Issues                        Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                 Chair:                     Councillor Colin Campbell

Vice Chair:      Councillor Karen Rea                                      Vice Chair:              Regional Councillor Nirmala Armstrong

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Deputy Mayor Jack Heath

Regional Councillor Joe Li

Regional Councillor Nirmala Armstrong

Councillor Valerie Burke

Councillor Alan Ho

Councillor Don Hamilton

Councillor Karen Rea

Councillor Colin Campbell

Councillor Amanda Collucci

Councillor Logan Kanapathi

Councillor Alex Chiu

 

Regrets

Mayor Frank Scarpitti

Regional Councillor Jim Jones

Andy Taylor, Chief Administrative Officer

Jim Baird, Commissioner of Development Services

Trinela Cane, Commissioner of Corporate Services

Brenda Librecz, Commissioner of Community & Fire Services

Lisa Riegel, Assistant City Solicitor

Jacqueline Chan, Assistant City Solicitor

Joel Lustig, Treasurer

Phil Alexander, Deputy Fire Chief

Dennis Flaherty, Director of Communications &

Community Engagement

Andrea Tang,  Manager Financial Planning

Graham Seaman, Senior Manager, Sustainability

Alida Tari, Council/Committee Coordinator

 

 

 

 

The General Committee meeting convened at the hour of 9:08 AM with Deputy Mayor Jack Heath in the Chair.

 

General Committee recessed at 10:45 AM and reconvened at 10:57 AM.

 

Disclosure of Interest

 

None disclosed.

 

 

1.         EDUCATION AND TRAINING SESSION
            -EMERGENCY MANAGEMENT (5.0)

 

Brenda Librecz, Commissioner of Community & Fire Services addressed the Committee and provided some opening remarks relative to the education and training session for emergency management.

 

Morris Faccin, Manager, York Region Emergency delivered a PowerPoint presentation regarding York Region Emergency Management.

 

The Committee discussed the following relative to emergency management:

·        The liaison roles between the City of Markham and York Region

·        Potential duplication of fire safety roles between the municipalities and York Region

·        Importance of community group volunteers during emergency situations

·        Implementing improvements to ensure that a proactive approach to manage emergency situations is in place to reduce any significant risks 

·        Purpose of the annual emergency preparedness fair

 

Tom Lewis, Justice Institute of British Columbia delivered a PowerPoint presentation regarding the role of elected officials in emergency situations.

 

The Committee discussed the following relative to the role of elected officials in emergency situations:

·        Various ways of communicating information when power is not available such as amateur/hand radio

·        The role of the Mayor and members of Council as outlined in the City's Emergency Plan

·        Importance of consistent, validated and most recent information being provided on regular basis

 

The Committee thanked Morris Faccin and Tom Lewis their presentations.

 

 

2.         MINUTES OF THE FEBRUARY 2, 2015
GENERAL COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the minutes of the February 2, 2015 General Committee meeting be confirmed.

 

Carried

 

 

3.         MINUTES OF THE JANUARY 23, 2015
BUDGET COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the minutes of the January 23, 2015 Budget Committee meeting be received for information purposes.

Carried

 

 

4.         MINUTES OF THE DECEMBER 15, 2014
MARKHAM PUBLIC LIBRARY BOARD (16.0)

            Minutes

 

There was brief discussion regarding the Capital Budget request amount noted in the minutes.

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the minutes of the December 15, 2014 Markham Public Library Board meeting be received for information purposes.

Carried

 

 

5.         MINUTES OF THE JANUARY 13, 2015
SENIORS ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the minutes of the January 13, 2015 Seniors Advisory Committee meeting be received for information purposes.

Carried

 

 

6.         2015 BUDGET UPDATE (7.0)

            Presentation

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the presentation titled "2015 Budget Update", dated February 23, 2015, be received.

 

Carried

 

 

7.         STAFF AWARDED CONTRACTS FOR
            THE MONTH OF JANUARY 2014 (7.12)

            Report

 

There was brief discussion regarding staff award 143-R-14 Consulting Services for the Detailed Design of Intersection improvements including Feasibility Studies.

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the report entitled “Staff Awarded Contracts for the Month of January 2015” be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution

Carried

 

 

8.         REQUEST FOR PROPOSAL (RFP) 220-R-14
            CONSULTING ENGINEERING SERVICE FOR
            SHORT-TERM SANITARY FLOW MONITORING (7.11)

            Report

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the report entitled “Request for Proposal (RFP) 220-R-14 Consulting Engineering Services for Short-term Sanitary Flow Monitoring” be received; and,

 

2)         That contract (220-R-14) for Consulting Engineering Services for Short-Term Sanitary Flow Monitoring be awarded to the highest ranked bidder/lowest priced bidder “Calder Engineering Ltd.”; and,

 

3)         That the term of the contract be for one (1) year with the option to renew for additional two (2) one year periods in the total award amount of $431,910.15 inclusive of HST:

2015 - $143,970.05

2016 - $143,970.05

2017 - $143,970.05

      Total   $431,910.15; and,

 

4)          That an annual contingency amount of $14,397.00 (inclusive of HST) be established to cover any additional costs and that authorization to approve expenditures  of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,

 

5)          That the award be funded from the 2014 capital account 760-101-5699-14300 (12 Month Wastewater Flow Monitoring – Phase 2 of 8) and capital account 760-101-5399-14313 (Sanitary System Downspout Disconnection Program – Phase 2 of 8) as outlined under the financial template section of the report; and,

 

6)          That the remaining funds in the amount of $69,233.00 be returned to the original funding source; and,

 

7)          That the Director of Environmental Services be authorized to exercise the option to renew the contract in year 2 and 3 subject to performance and Council approval of the annual budget; and further,

 

8)          That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

9.         2015 REASSESSMENT MARKET
            UPDATE REPORT- YEAR 3 OF 4 (7.0)

            Report     Attachment A

 

It was suggested that staff provide a brief presentation to further explain market value update impact by residential home.

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the report entitled “2015 Reassessment Market Update Report– Year 3 of 4” along with the detailed attachment “2015 Reassessment Market Update – Ward by Ward Analysis” be received for information; and,

 

2)         That staff be authorized and directed to do all the things necessary to give effect to this resolution.

Carried

 

 

10.       2015 WATER AND WASTEWATER RATE (7.4)

            Memo     Minutes

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the Memorandum dated February 23, 2015 entitled “2015 Waste and Wastewater Rate Increase”; and,

 

2)         That the minutes of the February 10, 2015 Water and Waste Water Public Information meeting be received for information purposes.

Carried

 

 

11.       MARKHAM CELEBRATES
EARTH MONTH -2015 (12.2.6)

            Report

 

Staff provided a brief PowerPoint presentation regarding Earth Month.

 

Moved by Councillor Logan Kanapathi

Seconded by Councillor Alex Chiu

 

1)         That the report titled Markham Celebrates Earth Month 2015 be received; and,

 

2)         That as Council proclaimed on January 27, 2015 that Earth Month 2015 be from March 28 to April 30, includes the following events;


a. Earth Hour at Cornell Community Centre and Library on March 28, 2015


b. Earth Month Celebration at Thornhill Community Centre and Library on April 11,

    2015

c. Keep Markham Beautiful clean up events throughout the month of April

 

d. 10,000 Trees for Rouge annual habitat restoration event being held on Sunday, April   

    26, 2015; and,

 

3)         That the Environmental Issues Committee coordinate Earth Month’s annual organization, funding and promotion; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

12.       AGE FRIENDLY COMMUNITY GRANT (6.0)

            Report

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Joe Li

 

1)         That the Age Friendly Community Grant report be received; and,

 

2)         That Council support the application of the Age Friendly Community Planning Grant; and,

 

3)         That Council endorse the development of a local age-friendly planning process; and further,

 

4)         That Staff be authorized and directed to all things necessary to give effect to this resolution.

Carried

 

 

13.       IN-CAMERA MATTERS (16.0, 16.24 & 8.0)

 

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Nirmala Armstrong

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (12:54 PM):

 

 

(1)        GENERAL COMMITTEE IN-CAMERA MINUTES
            –February 2, 2015 (16.0)

            [Section 239 (2) (a) (b) (c) (e)]

 

(2)        PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24)

            [Section 239 (2) (b)]

 

(3)        LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD (OMB - WARD 8) (8.0)

            [Section 239 (2) (e)]

Carried

 

Moved by Councillor Colin Campbell

Seconded by Councillor Don Hamilton

 

That the General Committee rise from the in-camera session 1:00 PM.

 

Carried

 

 

Adjournment

 

Moved by Councillor Alex Chiu

Seconded by Councillor Amanda Collucci

 

That the General Committee meeting adjourn at 1:00 PM.

Carried

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