FINANCE & ADMINISTRATIVE
COMMITTEE
2002-10-07 - Canada Room
Meeting No. 15
Attendance
|
Councillor G. McKelvey
|
J. Livey,
Chief Administrative Officer
R. Robinson,
Town Solicitor
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Acting Commissioner of Development
Services
J. Sales,
Commissioner of Community & Fire
Services
B. Cribbett,
Treasurer
S. Birrell,
Town Clerk
J. Allen,
Chief Information Officer
P. Loukes,
Director of Street Services
J. Mascarin,
Assistant Town Solicitor
G. Sequeira,
Manager, Financial Reporting
B.
Karumanchery, Senior Project Coordinator
L. Shintani,
Development Engineer
F. Wong, Sr.
Financial Analyst
B. Nanninga,
Executive Assistant to Mayor and Council
J. Kee,
Committee Clerk
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The Finance
& Administrative Committee convened at the hour of 1:00 p.m. with
Councillor K.
Usman in the Chair.
DISCLOSURE OF INTEREST
Councillor
J. Virgilio declared an interest with respect to the In Camera item regarding
Relocation of the "Noble House" to Markham Heritage Estates, as he
represents the owner, and did not take part in the consideration of or
discussion of or vote on the question of the approval of such matter.
1. RELEASE
OF SITE PLAN CONTROL AGREEMENT
ANTHONY CITRULLO AND COSIMO CRUPI - TEMPORARY
GOLF DRIVING RANGE AND MINIATURE GOLF COURSE
(PART OF LOT 17, CONCESSION 7, MARKHAM (HIGHWAY 48
NORTH OF 16TH AVENUE) (8.2)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor F. Scarpitti
That
a by-law be enacted authorizing the Mayor and Clerk to execute a release of a
Site Plan Control Agreement between Harold Hung Sik Kum et al, as owners,
Anthony Citrullo and Cosimo Crupi as tenants, and the Town for the temporary
location of a golf driving range and miniature golf course, in a form
satisfactory to the Town Solicitor.
CARRIED
2. GRANTS
AND SPONSORSHIP GUIDELINES (7.6 & 2.1)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor S. Daurio
That
the grants and sponsorship guidelines be amended to:
- provide for a maximum funding limit for
sponsorship of tables and other sponsorship events category be set at
$15,000.00
- establish a maximum funding for
sponsorship of a table and any other type of sponsorship request of
$3,000.00;
And
that the maximum funding in any year, to any one organization, not exceed $4,000.00
CARRIED
3. AWARD
OF TENDER 154-T-02 FOR THE CONSTRUCTION
OF WHITE'S HILL PARKETTE
(7.12)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor S. Daurio
That
tender 154-T-02 for the construction of White's Hill Parkette be awarded to the
lowest acceptable bidder, Cambium Site Contracting in their tender amount of
$89,507.64 inclusive of 7% GST ($86,161.56 inclusive of 3% GST);
And
that funds be provided from Urban Design's 2001 Capital Budget account #
81-5350-3630-005;
And
further that an additional $18,617.06 be allocated to this project and
transferred from 2000 Capital Account # 81-5350-3601-005 to account #
81-5350-3630-005 such that the total approved capital budget increases from
$76,800.00 to $95,417.06 (inclusive of 3% GST) in order to cover all
anticipated expenses associated with the design, construction and contract
administration of White's Hill Parkette in Cornell.
CARRIED
4. REQUEST
FOR PURCHASE OF TICKETS FOR
"AN EVENING OF HOPE"
FUNDRAISING GALA
FOR YORK REGION ABUSE PROGRAM
(12.2.6)
Moved by
Councillor J. Heath
Seconded by
Councillor S. Daurio
That the request for support of "An Evening of Hope"
fundraising gala for York Region Abuse Program, being held on October 25, 2002
in Newmarket, be received;
And
that the Mayor's Office donate a silent auction item on behalf of Council.
CARRIED
5. REQUEST
FOR PURCHASE OF A TABLE OF 10 FOR
"THE SILVER JUBILEE
BALL" FOR
YORK CENTRAL HOSPITAL (12.2.6)
Moved by
Councillor S. Daurio
Seconded by
Councillor J. Virgilio
That
the Town of Markham purchase a table of 10 at a cost of $2,500 for "The
Silver Jubilee Ball" for York Central Hospital, to be held on November 8,
2002 at LeParc; such amount to be charged to account #840 8415840.
CARRIED
6. REQUEST
FOR PURCHASE OF SPONSORSHIP PACKAGE
FOR A TABLE OF 10 AT "THE
CHARLES SAURIOL
ENVIRONMENTAL LAND TRUST
DINNER
NOVEMBER 14, 2002 (12.2.6)
Moved by
Regional Councillor T. Wong
Seconded by
Councillor J. Heath
That
the Town of Markham purchase a sponsorship package for a table of 10 at a cost
of $2,000 for "The Charles Sauriol Environmental Land Trust Dinner",
to be held on November 14, 2002 at LeParc, in support of the Conservation
Foundation of Greater Toronto in partnership with the Oak Ridges Moraine Land
Trust.
CARRIED
7. REQUEST
FOR PURCHASE OF TWO TABLES
OF 10 FOR MARKHAM PRAYER
BREAKFAST
NOVEMBER 14, 2002 (12.2.6)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
the Town of Markham purchase 2 tables of 10 for the Markham Prayer Breakfast to
be held on November 14, 2002 at LeParc Banquet Hall, at a cost of $250.00 per
table; one table for Council and one table for the Mayor's Youth Task Force;
And
that the total cost of $500.00 be charged to account #840 8415840.
CARRIED
8. REQUEST
FOR PURCHASE OF TICKETS FOR
DON COUSENS KIDNEY FOUNDATION
LUNCHEON
OCTOBER 28, 2002 (12.2.6)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor F. Scarpitti
That the Town of Markham purchase a Gold Sponsorship at a cost of
$5,000, including services in kind, for the Don Cousens Kidney Foundation
Luncheon, to be held on October 28, 2002 at the Hilton Suites Hotel, and that
such cost be charged to account #840 841 5840.
CARRIED
9. VARLEY
ART GALLERY COPYRIGHT
AGREEMENT WITH ART GALLERY OF
ONTARIO (6.12)
Moved
by Councillor J. Virgilio
Seconded
by Councillor S. Daurio
That
the Mayor and Clerk be authorized to execute an agreement between the Art
Gallery of Ontario and the Town of Markham, providing for the administration by
the Art Gallery of Ontario of all copyright applications for artistic works by
Frederick H. Varley, on behalf of the Town of Markham.
CARRIED
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor T. Wong
That a letter of appreciation be forwarded to Mr. Bill Withrow,
representative of the Varley Art Foundation Board, for his involvement in the
finalization of this agreement.
CARRIED
10. RELOCATION
OF THE "NOBLE HOUSE" TO MARKHAM
HERITAGE ESTATES, FINANCIAL
CAPABILITY OF
APPLICANT AND LOT SELECTION
(16.11 & 8.7)
Councillor
J. Virgilio declared an interest with respect to the In Camera item regarding
Relocation of the "Noble House" to Markham Heritage Estates, as he
represents the owner, and did not take part in the consideration of or discussion
of or vote on the question of the approval of such matter, and he withdrew from
the meeting.
Moved
by Regional Councillor G. Landon
Seconded
by Councillor S. Daurio
That
the report on the financial capability of the applicants to purchase a lot and
successfully undertake the relocation and restoration of the Ambrose Noble
House at the Markham Heritage Estates be received and endorsed;
And
that Lot 38, Plan 65M-2761 (Heritage Subdivision) be declared surplus to the
Town's need and made available for sale to the applicants;
And
that the fourteen (14) day notice period of the proposed sale of the above
lands, be placed on the next Council agenda, or subsequent date, in accordance
with the Town of Markham By-law No. 178-96 (Sale of Surplus Real Property);
And
that a by-law be enacted authorizing the Mayor and Clerk to execute an
Agreement of Purchase and Sale between David Haldenby and Marie Jones and the
Town of Markham together with the transfer/deed of land and any other required
closing documentation in a form satisfactory to the Town Solicitor;
And
that when a building permit is issued for Lot 38, Plan 65M-2761, that the
property be exempt from all of the Town's current development charges in
accordance with Town of Markham By-law No. 147-99 (Town Wide Hard Services) and
Town of Markham By-law 148-99 (Town Wide Soft Services);
And
that in providing the above exemption it is acknowledged that if or when a
residence is built on the property at 9251 Highway 48, the property is subject
to any applicable development charges.
CARRIED
(Councillor Virgilio Absent)
11. RELOCATION
OF THE "BRUMWELL HOUSE" TO MARKHAM
HERITAGE ESTATES, FINANCIAL
CAPABILITY OF
APPLICANT AND LOT SELECTION
(16.11 & 8.7)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor S. Daurio
That
the report on financial capability of the applicants to purchase a lot and
successfully undertake the relocation and restoration of the Wilmot Brumwell
House at the Markham Heritage Estates be received and endorsed;
And
that Lot 11, Plan 65M-2761 (Heritage Subdivision) be declared surplus to the
Town's need and made available for sale to the applicants;
And
that the fourteen (14) day notice period of the proposed sale of the above
lands, be placed on the next Council agenda, or subsequent date, in accordance
with the Town of Markham By-law No. 178-96 (Sale of Surplus Real Property);
And
that a by-law be enacted authorizing the Mayor and Clerk to execute an
Agreement of Purchase and Sale between Kim Morgan and Chris Keeley and the Town
of Markham together with the transfer/deed of land and any other required
closing documentation in a form satisfactory to the Town Solicitor;
And
that when a building permit is issued for Lot 11, Plan 65M-2761, that the
property be exempt from all of the Town's current development charges in
accordance with Town of Markham By-law No. 147-99 (Town Wide Hard Services) and
Town of Markham By-law 148-99 (Town Wide Soft Services);
And
that in providing the above exemption it is acknowledged that if or when a
residence is built on the property at 10391 Woodbine Avenue, the property is
subject to any applicable development charges.
CARRIED
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12. MR.
GLENN BARON - FINANCIAL REQUIREMENTS
SEVERANCE - 251 HELEN AVENUE
(10.12 & 10.0)
Mr.
Glenn Baron was in attendance and spoke to Committee regarding his concerns
relating to the Town's financial requirements for the severance application for
251 Helen Avenue being considered by Committee of Adjustment.
Committee
had before them letters from Mr. Baron, dated August 26 and September 30, 2002,
and staff memoranda in response, dated October 4 and October 7, 2002.
Jim Baird,
Acting Commissioner of Development Services, reported that discussions had been
held with the Trustee for the South Unionville Developers Group regarding the
Town's conditions of severance approval, and that it was agreed that Condition
#6 would be deleted. He explained that
Mr. Baron would not have to enter into a Developers Group Agreement at this
time, and that the Committee of Adjustment would be so advised. Mr. Baird also advised that payment of
development charges is not a condition of severance but rather such payments would
be required at the building permit stage.
Discussion
took place comparing the financial obligations of the Helen Avenue and
Sabiston/Oakcrest areas. Mr. John
Mascarin, Assistant Town Solicitor, was in attendance and provided legal
opinion on the matter.
Moved by
Councillor G. McKelvey
Seconded by
Councillor S. Daurio
That
the deputation of Mr. Glenn Baron, 251 Helen Avenue, with respect to financial
requirements relating to the severance application for 251 Helen Avenue, be
received.
CARRIED
(See following motion which was LOST)
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor J. Virgilio
That
Mr. Glenn Baron's concerns and requests regarding the severance application for
251 Helen Avenue be referred back to Development Services and Legal staff for a
report, within one month's time, on options of exempting one lot fronting on
Helen Avenue, restricting the size of the severed lot and the costs involved.
LOST
13. MUNICIPAL
EQUIPMENT AND OPERATORS
ASSOCIATION 7TH ANNUAL
EQUIPMENT
TECHNOLOGY FIELD TRIP (11.12
& 5.10)
The
report dealing with the matter of attendance at the Municipal Equipment and
Operators Association 7th Annual Equipment Technology Field Trip was not
considered this date.
14. REQUEST
FOR PURCHASE OF TICKETS FOR
"BODY & SOUL"
BENEFIT PERFORMANCE
NOVEMBER 21, 2002 (12.2.6)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor S. Daurio
That the request for support of the "Body & Soul" benefit
performance, which is being held on November 21, 2002, to raise funds for the
Markham Theatre and the Markham Stouffville Hospital Foundation, be received.
CARRIED
15. REQUEST
FOR PURCHASE OF TICKETS FOR
MON SHEONG FOUNDATION
FUNDRAISING GALA
CATHAY BALL 2002 - NOVEMBER
23, 2002 (12.2.6)
Moved by
Councillor S. Daurio
Seconded by
Regional Councillor G. Landon
That the request to support the Mon Sheong Foundation Fundraising Gala
- Cathay Ball 2002, to be held on November 23, 2002 at the Metro Toronto
Convention Centre, be received.
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Heath
That
Committee resolve In Camera session to discuss property matters.
CARRIED
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor G. Landon
That
Committee rise and report on the following three items:
-Varley Art Gallery Copyright Agreement with
Art Gallery of Ontario
- Relocation of the "Noble House"
to Markham Heritage Estates
- Relocation of the "Brumwell
House" to Markham Heritage Estates
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 2:20 p.m.