General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 17
Date:	Monday, June 17, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on June 25, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JUNE 4, 2019 SPECIAL GENERAL COMMITEE (16.0)

• 1. ​That the minutes of the June 4, 2019 Special General Committee meeting be confirmed.

3.2

MINUTES OF THE JUNE 4, 2019 GENERAL COMMITTEE PUBLIC INFORMATION MEETING (16.0)

• 1. ​That the minutes of the June 4, 2019 General Committee Public Information meeting be confirmed.

3.3

MINUTES OF THE JUNE 11, 2019 GENERAL COMMITEE (16.0)

• 1. ​That the minutes of the June 11, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

PETITIONS

6.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

6.1

MINUTES OF THE APRIL 25, 2019 GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)

• 1. ​That the minutes of the April 25, 2019 German Mills Community Centre Board meeting be received for information purposes.

   

6.2

MINUTES OF THE MAY 9, 2019 VICTORIA SQUARE COMMUNITY CENTRE BOARD (16.0)

• 1. ​That the minutes of the May 9, 2019 Victoria Square Community Centre Board meeting be received for information purposes.

   

6.3

AWARD OF REQUEST FOR PROPOSAL 012-R-19 SUPPLY AND DELIVERY OF WORKPLACE UNIFORMS FOR STAFF & MARKHAM BRANDED PRODUCTS (7.12)

D. Chung, ext. 2025 and E. Girard, ext. 2500

• 1. That the report entitled “Award of Request for Proposal 012-R-19 Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products” be received; and,
  2. That the contract for Supply and Delivery of Workplace Uniforms for Staff & Markham Branded Products be awarded to the highest ranked / lowest priced bidder, The Planet Group Inc; and,
  3. That the term of the contract be for three (3) years with an option to renew for an additional two (2) years in the total award amount of $809,880 (inclusive of HST);
     2019 - $80,988 (July 1 - December 31)*
     2020 - $161,976*
     2021 - $161,976*
     2022 - $161,976*
     2023 - $161,976**
     2024 - $80,988 (January 1 – June 30) **
     Total: $809,880
     *For the three (3) year contract term (July 1, 2019 – June 30, 2022), costs will be at the same itemized pricing.
     **The two (2) optional renewal years (July 1, 2022 – June 30, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2020 - 2024 is subject to Council approval; and,
  4. That the contract be funded from various City Department’s Operating and Capital Budget’s as identified within the Financial Consideration Section of this report, any future years 2020 – 2024 will be subject to Council approval of the annual budget: and,
  5. That the Director, Legislative Services & Communications, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in year 4 and 5 subject to performance and Council approval of the annual budget; and further,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

STATUS OF CAPITAL PROJECTS AS OF APRIL 30, 2019 (7.5)

S. Skelcher, ext. 3880 and J. Lee, ext. 2963

• 1. That the report dated June 17, 2019 titled “Status of Capital Projects as of April 30, 2019” be received; and,
  2.  That the amount of $7,794,731 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and,
  3. That the closure of projects as outlined on Exhibit B and C be approved; and,
  4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $444,488 to the approved amount of $250,000; and,
  5. That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $98,993 to the approved amount of $100,000; and,
  6. That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $55,057 to the approved amount of $100,000; and,
  7. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $5,522 to the approved amount of $100,000; and,
  8. That the estimated shortfall of $350,000 in Capital Project 19264 – Asphalt Cement (AC) Index Premium Asphalt Resurfacing be funded from the Gas Tax Reserve, increasing the project budget from $225,200 to $575,200; and further,
  9. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

MINUTES OF THE APRIL 9, 2019 AND MAY 7, 2019 SENIORS ADVISORY COMMITTEE (16.0)

• 1. ​That the minutes of the April 9, 2019 and May 7, 2019 Seniors Advisory Committee meeting be received for information purposes.​

6.6

MINUTES OF THE JANUARY 17, 2019 AND FEBRUARY 21, 2019 BOARD OF MANAGEMENT MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA COMMITTEE (16.0)

• 1. ​That the minutes of the January 17, 2019 and February 21, 2019 Board of Management Markham Village Business Improvement Area Committee meeting be received for information purposes.​ 

7.

CONSENT REPORTS - COMMUNITY SERVICE ISSUES

7.1

PROJECT MANAGEMENT COORDINATION AND REPORTING (5.0)

P. Fu, ext. 3010

• 1. That the report entitled “Project Management Coordination and Reporting” be received; and,
  2. That the “Major Project Status Tracking” Dashboard report (Attachment “A”) be received; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

IMPROVING ACCESS TO DIGITAL PUBLICATIONS IN PUBLIC LIBRARIES – A CAMPAIGN OF THE CANADIAN URBAN LIBRARY COUNCIL (3.19)

C. Biss, ext. 5999

• 1. That Markham Council endorse the following motion of support for the Canadian Urban Library Council Accessing Digital Publications Government Relations Campaign:

  Whereas, the City of Markham recognizes the important role that libraries play in our community. Libraries and the early literacy programs that they run are integral to developing proficient readers and ensuring that children succeed in school. More and more, digital literacy programs run by libraries also help ensure that citizens can contribute to our digital world. Additionally, vulnerable demographic groups, including seniors, low income families, youth, and new Canadians rely on access to libraries as an important tool for their participation in the community – from education to searching for jobs to consuming Canadian cultural materials, and,

  Whereas, libraries in our community recognize that our users increasingly seek to access digital publications offered by multinational publishers, and that access to those publications is too often curtailed by prohibitively high licensing fees or else entirely denied to Canadian libraries, and,

  Whereas, libraries must be in a position to offer digital publications to their users as part of their service offering to our community, particularly given the contemporary rapid pace of digitization of educational and cultural materials.

  Now, there be it resolved that the City of Markham do hereby:

  1. Indicate our support for the Canadian Urban Libraries Council in its efforts to increase access to digital publications for library users in Markham and across Canada;
  2. Call on the Federal government to investigate the barriers faced by libraries in acquiring digital publications and the problems that poses for vulnerable demographic groups in Canada; and,
  3. Further ask the Federal government to develop a solution that increases access to digital publications across Canada and assists libraries in meeting the cost requirements to acquire digital publications.

8.

REGULAR REPORTS - COMMUNITY SERVICE ISSUES

8.1

NEW PLAYGROUND CONSTRUCTION – CROSBY PARK (6.5)

D. Plant, ext. 4893

• 1. That the report entitled “New Playground Construction – Crosby Park” dated June 17, 2019 be received; and,

  2. That staff establish a new capital project in the amount of $150,000 for “New Playground Construction – Crosby Park” to be funded in the amount of $138,000 from the Facility Ramp Up Reserve; and $12,000 from the Parkview Public School’s Parent Council for the playground construction, to be provided prior to commencement of this project; and further,

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

13.1

FINANCE & ADMINISTRATIVE ISSUES

13.1.1

BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA COMMITTEE CONFIDENTIAL MINUTES - FEBRUARY 25, 2019 (16.0) [Section 239 (2) (d) (j)]

13.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

13.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 8) (8.2) [Section 239 (2) (c)]

13.2.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 8) (8.2) [Section 239 (2) (c)]

14.

ADJOURNMENT