FINANCE & ADMINISTRATIVE
COMMITTEE
2002-09-23 - Canada Room
Meeting No. 14
Attendance
|
Councillor G. McKelvey
Councillor E. Shapero
|
J. Livey,
Chief Administrative Officer
R. Robinson,
Town Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Cribbett,
Treasurer
S. Bertoia,
Director, Environmental Services
S. Birrell,
Town Clerk
J. Allen,
Chief Information Officer
Wm.
Snowball, Deputy Fire Chief
J. Lustig,
Manager, Financial Planning
B. Roth, CSI
Program Manager
G. McKnight,
CSI Team Member
G. Sequeira,
Manager, Financial Reporting
F. Wong, Sr.
Financial Analyst
J. Nelson,
Financial Analyst
B. Nanninga,
Executive Assistant to Mayor and Council
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 1:30 p.m. with
Councillor K.
Usman in the Chair.
DISCLOSURE OF INTEREST
None
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor J. Heath
That
Committee resolve into In Camera session to discussion personnel and property
matters.
CARRIED
Moved
by Councillor J. Virgilio
Seconded
by Councillor K. Usman
That
Committee rise and report Item #1 - Long Term Disability Funding, and Item #2 -
Varley McKay Art Foundation.
CARRIED
1. LONG
TERM DISABILITY FUNDING (11.0)
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Virgilio
That
the Town of Markham adopt a self-insured "administrative services
only" (ASO) arrangement for its long-term disability benefit (LTD)
effective October 1, 2002;
And
that the Town of Markham establish a reserve fund for the purposes of
accumulating funds to pay for all long term disability benefits and associated
administration expenses;
And
that an amount equal to the current premiums budget for long term disability
coverage, be remitted to the reserve fund, in order to provide funding for the
self-insurance of the benefit;
And
further that the Town of Markham, as a member of the York Region Umbrella
Group, engage the services of an insurance carrier to provide third party
administration of the long term disability benefit on an administration services
basis only (ASO).
CARRIED
2. VARLEY
MCKAY ART FOUNDATION (6.9)
Moved
by Councillor J. Virgilio
Seconded
by Councillor G. McKelvey
That
Council receive the report "Amount Due from Frederick Horsman Varley-McKay
Art Foundation", dated September 23, 2002;
And
that the Town fund the outstanding construction balance for the Frederick
Horsman Varley-McKay Art Gallery of $141,546.00 from a 2001 provision set up
for this purpose.
CARRIED
3. HUMBOLD
PROPERTIES LIMITED - RESIDENTIAL
SUBDIVISION PLAN 65M-3594 -
RELEASE OF UNDERLYING
SUBDIVISION AGREEMENT - LEGAL
FILE NO. 02 0817 PW 0060 (10.7)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor T. Wong
That
a by-law be enacted authorizing the Mayor and Clerk to execute the partial
release of the Swan Lake Subdivision Agreement in a form satisfactory to the
Town Solicitor.
CARRIED
4. PROVINCIAL
PERFORMANCE MEASURES - 2001 (7.0)
Moved by
Councillor J. Heath
Seconded by
Councillor E. Shapero
*That
Council receive the report entitled "Provincial Performance Measures for
the year 2001" dated September 23, 2002;
And
that staff publish the 21 mandatory Provincial Performance Measures on the Town
of Markham website;
And
that Council approve the release of additional efficiency and effectiveness
measures in a manner similar to that of the mandatory Provincial Performance
Measures.
CARRIED
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*Amended
by Council at its meeting held October 1, 2002 to add the following:
"And further that staff be directed to
comply with the legislation and not spend
any additional time developing comparisons
with other municipalities."
5. NEW
FIRE STATION 92, 10 RIVIERA DRIVE (7.0)
Moved by
Councillor J. Virgilio
Seconded by
Councillor S. Daurio
That
the Markham Fire and Emergency Services Department be authorized to proceed to
the tender process for the construction of a new fire station 92 at 10 Riviera
Drive;
And
that plan (#P-1B, 10,800 sq. ft.) be approved as the principle design for the
building with the apparatus bays for York Emergency Medical Services and
Markham Fire and Emergency Services being the joining feature;
And
that staff report back to Council for the award of the contract to construct
the new fire station;
And
that any funding shortfall be offset by an additional transfer to Capital for
tax based funding.
CARRIED
6. CAPITAL
BUDGET CONTROL POLICY (7.5 & 2.1)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor T. Wong
That
Council approve the proposed Capital Budget Control Policy;
And
that staff apply the principles of the Capital Budget Control Policy to the
outstanding capital projects and report back to Finance and Administrative
Committee on October 21st with recommendations as per the policy.
CARRIED
--------------------------------------------------------------------------------
7. 2001
TOWN OF MARKHAM ANNUAL REPORT (7.2)
Councillor
K. Usman, Chair, presented the 2001 Town of Markham Annual Report and commended
staff on an excellent document.
Moved by
Councillor G. McKelvey
Seconded by
Councillor S. Daurio
That
the presentation of Councillor K. Usman, with respect to the 2001 Town of
Markham Annual Report, be received.
CARRIED
8. STAFF
AWARDED CONTRACTS FOR THE PERIOD
FROM AUGUST 14 TO SEPTEMBER 9,
2002 (7.12)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor T. Wong
That
the report entitled "Staff Awarded Contracts for the period from August 14
to September 9, 2002" dated September 23, 2002 be received for information
only.
CARRIED
9. STATUS
UPDATE - CORE SERVICES
IMPLEMENTATION PROGRAM (7.0)
Ms. Barb Roth,
CSI Program Manager, provided Committee with a progress update of the Core
Services Implementation Program
Moved by
Councillor S. Daurio
Seconded by
Councillor G. McKelvey
That
the presentation by Ms. Barb Roth, CSI Program Manager, and the report dated
September 23, 2002 entitled "Status Update - Core Services Implementation
Program", be received.
CARRIED
10. 2002
SECOND QUARTER REVIEW OF OPERATIONS
AND YEAR-END PROJECTIONS (7.0)
Mr. J. Lustig,
Manager, Financial Planning, gave an overview of the second quarter financial
results, year-end financial projections and summarized the factors that may
impact the 2002 results and projections.
Moved by
Regional Councillor T. Wong
Seconded by
Councillor S. Daurio
That
the report dated September 23, 2002 entitled "2002 Second Quarter Review
of Operations and Year-End Projections" be received.
CARRIED
11. "SPIRIT OF LIFE" ART EXHIBITION
&
FUNDRAISING BANQUET - OCTOBER 27, 2002 (12.2.6)
Moved
by Regional Councillor T. Wong
Seconded
by Regional Councillor F. Scarpitti
That
the request to support the "Spirit of Life" Art Exhibition &
Fundraising Banquet on
October
27, 2002 at the Golden Regency Restaurant, Pacific Mall, in the amount of
$1,500.00, with proceeds going to the Markham Stouffville Hospital Foundation
and Participation House, be referred to the Office of the Mayor to canvass
Members of Council to determine attendance;
And
that the report from the Office of the Mayor be further discussed at the
meeting of Committee of the Whole to be held on October 1, 2002.
CARRIED
12. FIRST ANNUAL UNIONVILLE GALA
NOVEMBER 6, 2002 AT MARKHAM THEATRE (12.2.6)
Members
were advised that a report regarding sponsorship of the First Annual Unionville
Gala on November 6, 2002 at the Markham Theatre is being prepared by staff and
will be brought to the October 1, 2002 meeting of Committee of the Whole.
13. BELL CANADIAN OPEN GOLF TOURNAMENT
ANGUS GLEN GOLF CLUB - 2007 (12.2.6)
Members
were advised that staff are looking into arrangements for the Bell Canadian
Open Golf Tournament planned for 2007 at Angus Glen Golf Club.
14. CITY OF WELLAND (13.5.2)
Moved by
Councillor S. Daurio
Seconded by
Councillor G. McKelvey
That
the letter from the City of Welland containing a resolution with respect to
recruitment
barriers
to repatriate Ontario-trained and educated physicians, be received.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 2:50 p.m.