General Committee AgendaMeeting #:Meeting Number: 7Date:Monday, April 08, 2019 at 9:30 A.m. - 3:00 P.m.Location:Council ChamberPlease bring this General Committee Agenda to the Council meeting on April 16, 2019. 1.CALL TO ORDER 2.DISCLOSURE OF PECUNIARY INTEREST 3.APPROVAL OF PREVIOUS MINUTES 3.1MINUTES OF THE MARCH 25, 2019 GENERAL COMMITTEE (16.0) 1.Post-Meeting Minutes - GC_Mar25_2019 - English.pdf1.Post-Meeting Minutes - GC_Mar25_2019 - English.pdf That the minutes of the March 25, 2019 General Committee meeting be confirmed. 4.DEPUTATIONS 4.1MARKHAM STOUFFVILLE HOSPITAL AND THE MARKHAM STOUFFVILLE FOUNDATION (12.2.6) 1.Markham Stouffville Hospital Presentation.pdf1.Markham Stouffville Hospital Presentation.pdfNote: Jo-anne Marr, CEO & President, Markham Stouffville Hospital and Suzette Strong, CEO, Markham Stouffville Foundation will be in attendance to provide an overview of the future plans for the hospital.5.COMMUNICATIONS 5.1YORK REGION COMMUNICATIONS (13.4) 1.York Region - Appointments to Boards and Advisory Committees for the 2019-2022 Term.pdf2.York Region - Proposed Amendment 1 to Growth Plan.pdf3.York Region - 2018 Employment and Industry Report.pdf4.York Region - 2018 Drinking Water Systems Report.pdf5.York Region - Proposed Employment Area Conversion Criteria.pdf6.York Region - 2018 Integrated Management System.pdf7.York Region - Community Improvement Project Area for Affordable Housing Incentives.pdf8.York Region - Economic Development - 2018 Year in Review.pdf1.York Region - Appointments to Boards and Advisory Committees for the 2019-2022 Term.pdf2.York Region - Proposed Amendment 1 to Growth Plan.pdf3.York Region - 2018 Employment and Industry Report.pdf4.York Region - 2018 Drinking Water Systems Report.pdf5.York Region - Proposed Employment Area Conversion Criteria.pdf6.York Region - 2018 Integrated Management System.pdf7.York Region - Community Improvement Project Area for Affordable Housing Incentives.pdf8.York Region - Economic Development - 2018 Year in Review.pdfNote: Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk. The following York Region Communications are available on-line only. That the following communications dated March 6, 2019 from York Region be received for information purposes: Appointments to Boards and Advisory Committees for the 2019-2022 Term, Proposed Amendment 1 to the Growth Plan; and, That the following communications dated March 22, 2019 from York Region be received for information purposes: 2018 Employment and Industry Report 2018 Drinking Water Systems Report Proposed Employment Area Conversion Criteria 2018 Integrated Management System Update Report for Water, Wastewater and Waste Management Community Improvement Project Area for Affordable Rental Housing Incentives Economic Development - 2018 Year in Review 6.PETITIONS 7.CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES 7.1MINUTES OF THE FEBRUARY 21, 2019 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0) 1.Minutes - MEAC Feb 21 2019.pdf1.Minutes - MEAC Feb 21 2019.pdf That the minutes of the February 21, 2019 Markham Environmental Advisory Committee meeting be received for information purposes. 7.2MINUTES OF THE FEBRUARY 25, 2019 MARKHAM PUBLIC LIBRARY BOARD (16.0) 1.Minutes - MPL February 252019.pdf1.Minutes - MPL February 252019.pdf That the minutes of the February 25, 2019 Markham Public Library Board meeting be received for information purposes. 7.3AWARD OF TENDER 002-T-19 ASPHALT MAINTENANCE (7.12) 1.002-T-19 Asphalt Maintenance Report.pdf1.002-T-19 Asphalt Maintenance Report.pdfJ. Hoover, ext. 4808 and M. Lee, ext. 2239 That the report entitled “Award of Tender 002-T-19 Asphalt Maintenance” be received; and, That the contract for asphalt maintenance be awarded to the lowest priced Bidder, Forest Contractors Ltd. for one (1) year in the amount of $1,065,819.99 (Inclusive of HST), with an option to renew the contract for an additional three (3) years. The price will remain firm fixed for the first three (3) years. The remaining one (1) year will be subject to an annual price increase based on the Consumer Price Index for All Items Canada for the twelve (12) month period ending October 31 in the applicable year and shall not exceed 3%; and, That the award in the amount of $1,065,819.99 inclusive of HST be funded from operating and capital accounts as identified in the Financial Considerations section of this report with total available budget of $1,268,260.00; and, That the remaining budget in the amount of $202,440.01 ($1,268,260.00 - $1,065,819.99) be utilized to address potential additional asphalt maintenance on an as required basis; and, That the 2020 – 2023 purchase orders be adjusted for growth and/or price escalation, subject to Council approval of the respective year’s budgets; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 7.4DEVELOPMENT CHARGES DECEMBER 31, 2018 RESERVE BALANCES AND ANNUAL ACTIVITY OF THE ACCOUNTS (7.11) 1.Development Charges Dec. 31 2018 Reserve Balances and Annual Activity of the Accounts.pdf2.Schedules A - F.pdf1.Development Charges Dec. 31 2018 Reserve Balances and Annual Activity of the Accounts.pdf2.Schedules A - F.pdfK. Ross, ext. 2126 and S. Neville, ext. 2659 That the report titled “Development Charges December 31, 2018 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 7.52018 YEAR-END REVIEW OF OPERATIONS (7.0) 1.2018 Year-End Review of Operations.pdf2.Appendices 1 to 14-2018 YTD Review of Operations.pdf1.2018 Year-End Review of Operations.pdf2.Appendices 1 to 14-2018 YTD Review of Operations.pdfA. Tang, ext. 2433 and J. Pak, ext. 2514 That the report entitled “2018 Year-End Review of Operations” be received; and, That the City’s 2018 net favourable variance of $3.58M be transferred as follows, as per the approved Financial Planning and Budgeting Policy : $1.40M to the Corporate Rate Stabilization Reserve to achieve a balance equal to 15% of the local tax levy as per City policy; $2.18M to the Life Cycle Capital Replacement and Capital Reserve Fund; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8.PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES 8.1CHEQUE PRESENTATION FROM ANIMAL CARE COMMITTEE FOR CAT ADOPTION AND EDUCATION CENTRE UPDATE (2.8) 1.Animal Care Committee Presentation.pdf1.Animal Care Committee Presentation.pdfNote: Members of the Animal Care Committee will be in attendance to present Mayor and Members of Council with a $3000 donation towards the Cat Adoption and Education Centre.9.PRESENTATIONS - COMMUNITY SERVICE ISSUES 9.1TELECOMMUNICATION COMPANY ACTIVITIES IN THE CITY OF MARKHAM (5.0) 1.Presentation - Telecommunication Company Activities in the City of Markham.pdf2.Telecommunications Council Report.pdf1.Presentation - Telecommunication Company Activities in the City of Markham.pdf2.Telecommunications Council Report.pdfR. Penner, ext. 4550 and T. Anastacio ext. 2150 That the presentation by Mr. Robert Penner, Manager, Utility Inspection & Survey Group entitled "Telecommunication Company Activities in the City of Markham", be received; That the staff report entitled, Telecommunication Company Activities in the City of Markham be received; and, That the Mayor and Clerk be authorized to execute funding agreements between the City and telecommunication companies to cover the costs to meet service levels as a result of increased permit applications relating to infrastructure upgrade projects, as outlined in this report, provided that the form and content of such agreements are satisfactory to the Commissioner of the Community and Fire Services and the City Solicitor; and, That 5 additional two year contract staff be hired at the cost of approximately $332,000 per year, with costs being funded through amounts paid to the City pursuant to a funding agreement and through permit fees recovered from increased permit review applications; and, That the Treasurer and Director of Operations be authorized to hire additional temporary staff to address the legislated time requirements for permit review during the period of increased volumes with the costs of such fully recovered through amounts paid to the City pursuant to funding agreement(s) and through permit fees recovered from increased permit review applications; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 10.REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES 10.1POSSIBLE APPOINTMENT OF MARKHAM’S ALTERNATE MEMBER FOR REGIONAL COUNCIL (16.0) 1.Alternate Member of Regional Council.pdf2.Appendix A Region of York - Procedures for Alternate Members of Regional Council.pdf1.Alternate Member of Regional Council.pdf2.Appendix A Region of York - Procedures for Alternate Members of Regional Council.pdfK. Kitteringham, ext. 4729 and J. Machesney, ext. 2211 That the report entitled “Possible Appointment of Markham’s Alternate Member for Regional Council” be received; and, That the City Clerk notify the Regional Clerk of the appointment of Markham’s Alternate Member for York Region Council for the 2018-2022 term of Council should Markham City Council choose to do so; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 10.2FLOOD CONTROL PROGRAM – DISASTER MITIGATION & ADAPTATION FUND (DMAF) (5.5 & 7.0) 1.Flood Control Program - Disaster Mitigation and Adaptation Fund (DMAF).pdf1.Flood Control Program - Disaster Mitigation and Adaptation Fund (DMAF).pdfP. Kumar, ext. 2989 and R. Muir, ext. 2894That the Report entitled “Flood Control Program – Disaster Mitigation & Adaptation Fund (DMAF)” be received; and That Council approve the shared funding allocation between the Government of Canada and City of Markham as follows:Government of Canada Share (40%) (A) $48,640,000.00 City of Markham Share (60%) (B) $72,960,000.00 Total Funding (C ) = (A) + (B) $121,600,000.00 That the Mayor and Clerk be authorized to execute the Disaster Mitigation & Adaptation Fund (DMAF) Agreement (and any related documents), in a form and content satisfactory to the City Solicitor and the Commissioner of Community & Fire Services, and that the Commissioner of Community & Fire Services (or designate) be authorized to act as an authorized signing officer for the City under the Agreement (including for the purpose of submitting required reports and confirmations); and That Staff be authorized and directed to do all things necessary to give effect to this resolution. 10.3FLOOD CONTROL PROGRAM AND STORMWATER FEE UPDATE (5.5 & 7.0) 1.Stormwater Fee Update.pdf1.Stormwater Fee Update.pdfM. Visser, ext. 4260 and R. Grech, ext. 2357 That the report “Flood Control Program and Stormwater Fee Update” be received; and, That an annual stormwater fee continue to be imposed on all property within the municipal boundaries of the City of Markham, save and except those noted in the Stormwater Fee By-law 2020-XXX as outlined in Appendix “A” to this staff report; and, That the annual stormwater fee for Residential properties be increased in year 2020 from $47 to $50 per property; and further be increased by $1 per year, each year thereafter; and, That the annual stormwater fee rate for Non-Residential properties be increased in year 2020 by $2 per $100,000 of current value assessment (CVA); and further be increased by 2% per year, each year thereafter; and, That the annual stormwater fee rate for Vacant Land properties be increased in year 2020 by $2 per $100,000 of current value assessment (CVA) and further be increased by 2% per year, each year thereafter; and, That the Treasurer continue to be authorized to adjust the annual stormwater fee rate for both Non-Residential and Vacant Land properties to compensate for the average annual change in City-wide CVA; and, That the annual stormwater fee levied continue to be included as a separate line item on the final tax bill of the property; and, That the City continue to allocate $2,000,000 per year of Federal Gas Tax funding to the Flood Control Program; That By-law 2015-130 be repealed in its entirety and replaced with the Stormwater Fee By-law 2020-XXX as outlined in Appendix “A” to this staff report; and, That staff report back to Council in 2024 with any required update to the annual Stormwater Fees, for implementation in 2025, to ensure that the Flood Control Program is adequately funded; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 11.MOTIONS 12.NOTICES OF MOTION 13.NEW/OTHER BUSINESS As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".14.ANNOUNCEMENTS 15.ADJOURNMENT No Item Selected This item has no attachments1.002-T-19 Asphalt Maintenance Report.pdf1.Development Charges Dec. 31 2018 Reserve Balances and Annual Activity of the Accounts.pdf2.Schedules A - F.pdf1.2018 Year-End Review of Operations.pdf2.Appendices 1 to 14-2018 YTD Review of Operations.pdf1.Stormwater Fee Update.pdf1.Alternate Member of Regional Council.pdf2.Appendix A Region of York - Procedures for Alternate Members of Regional Council.pdf1.Minutes - MPL February 252019.pdf1.Minutes - MEAC Feb 21 2019.pdf1.York Region - Appointments to Boards and Advisory Committees for the 2019-2022 Term.pdf2.York Region - Proposed Amendment 1 to Growth Plan.pdf3.York Region - 2018 Employment and Industry Report.pdf4.York Region - 2018 Drinking Water Systems Report.pdf5.York Region - Proposed Employment Area Conversion Criteria.pdf6.York Region - 2018 Integrated Management System.pdf7.York Region - Community Improvement Project Area for Affordable Housing Incentives.pdf8.York Region - Economic Development - 2018 Year in Review.pdf1.Post-Meeting Minutes - GC_Mar25_2019 - English.pdf1.Flood Control Program - Disaster Mitigation and Adaptation Fund (DMAF).pdf1.Presentation - Telecommunication Company Activities in the City of Markham.pdf2.Telecommunications Council Report.pdf1.Markham Stouffville Hospital Presentation.pdf1.Animal Care Committee Presentation.pdf