FINANCE
& ADMINISTRATIVE COMMITTEE
2004-05-17
Meeting No. 10
Attendance
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C. Conrad,
Town Solicitor
P. Loukes,
Acting Commissioner of Community
& Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
C. Biss,
Chief Executive Officer, Markham
Public Libraries
J. Lustig,
Director, Financial & Client
Services
S. Bertoia,
General Manager, Construction
& Utilities
B. Wiles,
Manager of By-law Enforcement
B. Varner,
Real Property Manager
F. Wong,
Manager, Financial Planning
J. Nelson,
Acting Manager, Corporate &
Development Finance
S. Lau,
Senior Project Manager
J. Kee,
Committee Clerk
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The Finance & Administrative Committee
convened at the hour of 1:05 p.m. with Councillor S. Daurio in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. 2004 MARKHAM VILLAGE BIA OPERATING
BUDGET (3.11& 7.4)
Weblink 1
Moved by Regional Councillor J. Heath
Seconded by Councillor K. Usman
That
the report entitled "2004 Markham Village B. I. A. Operating Budget"
dated May 17, 2004 be received;
And
that the 2004 Operating Budget for the Markham Village B. I. A. in the amount
of $208,932 be approved.
CARRIED
2. 2004 UNIONVILLE BIA OPERATING BUDGET
(3.12 & 7.4) Weblink 1
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That
the report entitled "2004 Unionville B. I. A. Operating Budget" dated
May 17, 2004 be received;
And
that the 2004 Operating Budget for the Unionville B. I. A. in the amount of $146,729
be approved.
CARRIED
3. TENDER AWARD 047-T-04 ROUTINE&
EMERGENCY
SEWER/WATERMAIN REPAIRS (7.12.1 & 5.4 & 5.5)
Moved by
Councillor K. Usman
Seconded by
Councillor A. Chiu
That
the report entitled "Tender Award - Routine & Emergency Sewer/Watermain
Repairs" be received;
And
that tender 047-T-04 Routine & Emergency Sewer/Watermain Repairs be awarded
to the sole bidder, Finch Paving (1993) Inc., in their hourly operating rates
totalling an estimated $1,992,646.53 inclusive of 7% GST ($1,862,286.47
inclusive of 0% GST) for a period of three years effective June 1, 2004;
And
that the remaining expenditure for 2004, estimated at $481,041.67 inclusive of
7% GST ($449,571.65 inclusive of 0% GST) will be charged to the Waterworks 2004
Operating Accounts as listed in Appendix A, (attached to the staff report dated
May 17, 2004);
And
that the following 2005-2007 estimated costs (inclusive of 0% GST) be provided
for within the respective years' budget submission for the Waterworks
Department:
·
2005 $584,571.65
·
2006 $584,571.65
·
2007 (Jan 1 - May
31) $243,571.52
And
further that the Director of Operations and Asset Management and the Director
of Financial & Client Services be authorized to extend the contract for an
additional two years based on satisfactory performance and at the sole
discretion of the Town.
CARRIED
4. 2004 RELINING OF CAST IRON AND DUCTILE
IRON WATERMAINS (7.12.1 & 5.4)
Moved by
Councillor J. Webster
Seconded by
Councillor A. Chiu
That
the report for 2004 Relining of Cast Iron & Ductile Iron Watermains be
received;
And
that tender 051-T-04 for "2004 Relining of Cast Iron & Ductile Iron
Watermains" be awarded to the only acceptable bidder, Fer-Pal Construction
Ltd. in the total amount of $991,305.34 inclusive of 7% GST and 8% contingency
($926,453.59 inclusive of 0% GST and 8% contingency);
And
that the award be funded from Waterworks 2004 Capital Accounts 53-6150-6018-005
(Cement Relining of Iron Watermains) and 53-6150-6014-005 (Water System
Upgrades).
CARRIED
5. 101 TOWN CENTRE BOULEVARD, MARKHAM
CIVIC CENTRE
LICENSE AGREEMENT - OHIP - PHOTO HEALTH CARD
REGISTRATION OUTREACH PROGRAM (12.2.6 & 8.2) Weblink
Moved by
Councillor K. Usman
Seconded by
Councillor A. Chiu
That
Council approve a License Agreement between the Town of Markham and Ontario
Realty Corporation, as agent for Her Majesty The Queen in Right of Ontario as
represented by the Chair of the Management Board, for the designated space on
the lower level of the Markham Civic Centre, commencing June 1, 2004, including
a Termination clause in the Agreement permitting either party to provide to the
other at least 30 days written notice;
And
that Council enact a by-law authorizing the Mayor and Clerk to execute a
License Agreement between the Town of Markham and Ontario Realty Corporation,
as agent for Her Majesty The Queen in Right of Ontario as represented by the
Chair of the Management Board for use of the designated space on the lower
level of the Markham Civic Centre, in a form satisfactory to the Town
Solicitor.
CARRIED
6. 2004 TAX RATES & LEVY BY-LAW
(7.3) Weblink
Moved by
Regional Councillor J. Jones
Seconded by
Councillor D. Horchik
That
a by-law to provide for the levy and collection of property taxes totalling
$378,593,171 required by the Town of Markham, Regional Municipality of York,
Boards of Education, and to provide for the mailing of notices requesting
payment of taxes for the year 2004, be approved.
CARRIED
7. IMPLEMENTATION
OF AUDIO STREAMING
TECHNOLOGY IN CANADA ROOM
(7.14 & 7.12) Weblink
Moved by
Councillor K. Usman
Seconded by
Regional Councillor J. Heath
That
the implementation of Internet audio streaming technology for Standing Committee
Meetings being held in the Canada Room and Council Chamber be approved at a
cost of $8,214 to be funded from the approved 2004 ITS Capital Budget, Account
# 49-5350-6291-005.
CARRIED
8. CIVIC
CENTRE AUDIO VISUAL UPGRADE
VENDOR SELECTION (7.14 & 7.12) Weblink
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor B. O'Donnell
That
the report dated May 17th 2004 entitled "Civic Centre Audio Visual Upgrade
Vendor Selection" be received;
And
that the AV upgrade of the Council Chambers and four meeting rooms be awarded
to First Vision in the amount of $392,725 including 8% PST ($27,320) and 7% GST
($23,905), as authorized by Section 27 of the Purchasing By-Law 143-2000;
And
that funding be provided from the 2004 Capital Budget - Account Number
049-5350-6327-005, to an upset limit of $392,725 (including applicable taxes).
CARRIED
9. ADVISORY COMMITTEES (16.24) Weblink
Moved by
Councillor E. Shapero
Seconded by
Councillor J. Virgilio
That the Arts and
Culture Advisory Committee not be established as a separate advisory committee;
And that the Public
Art Advisory Committee be established as a stand-alone advisory committee
reporting to Community Services & Environment Committee;
And that the Beautification Advisory
Committee not be established and the volunteer sub-groups continue to work on
their specific events with Staff and the fence improvement projects continue
through the Councillors and Staff, as required;
And that the Pesticides Committee continue to
function with its current status, reporting to the Community Services
Committee;
And that the composition of the Cycling
Pedestrian Committee be expanded to permit up to 20 members of the public and
the terms of reference be amended accordingly;
And that the Markham Conservation Committee
receive, consider and comment on applications from the community for the
Markham Environmental Sustainability Fund;
And that the Chair or designate of the
Markham Conservation Committee be appointed to the Environmental Issues
Committee to provide input when matters of the Markham Environmental
Sustainability Fund are considered and the terms of reference be amended
accordingly;
And that the Kyoto Task Force be re-named the
Kyoto Task Force Committee;
And that approval be granted for the Advisory
Committees and Subcommittees to proceed with their meetings in the absence of
quorum.
CARRIED
10. PARKING
CONTROL BY-LAW AMENDMENT (2.17) weblink
Moved by
Councillor G. McKelvey
Seconded by
Councillor A. Chiu
That
By-law 336-88, "A By-Law to Govern and Control the Parking of Vehicles in
the Town of Markham", be amended by deleting Sections 10(3), 10(4) and
10(5) and the "Early Voluntary Payment" column of the Set Fine
Schedule pertaining to voluntary payment of reduced fine amounts.
CARRIED
11. KEEPING
OF PIGEONS - URBAN AREA (2.8) weblink
Mr. Jim Taxopoulos, owner of 154 Elson
Street, was in attendance and advised that he was in agreement with the
report. He noted that he currently owns
45 birds, and was directed by Committee to work with the Town's By-law Enforcement
Department regarding timing related to reducing the number of pigeons to the
maximum of 40.
Moved by
Councillor K. Usman
Seconded by
Councillor A. Chiu
That
the owner of tumbling pigeon operations at 154 Elson Street be exempted from
the provisions of By-Law 182-96, "A By-Law to Prohibit the Keeping of
Certain Classes of Animals and to Regulate the Keeping of Certain Other Classes
of Animals in the Town of Markham", subject to:
1. Property owner entering into
a written agreement with the Town that shall include the
following condition: that permission pertains to the current owner
only.
2. Pigeons to be housed solely
on the subject property.
3. A maximum of 40 pigeons be
permitted on the property.
4. All structures used to house
the pigeons must meet zoning lot line set-backs, building
and property standards regulations.
5. Receipt of a written
commitment that flights of the pigeons be restricted to twice
daily between the hours of 6:00 a.m. - 10:00 a.m., and 7:00 p.m. -
10:00 p.m.
6. Continued membership in the
Brampton & Peel County Poultry, Pigeon & Pet Stock
Association.
7. All pigeons must be banded
with identifying leg bands issued by a club or
organization.
CARRIED
12. PURCHASE
OF SPONSORSHIP - MARKHAVEN'S
GALA EVENING - NOVEMBER 5,
2004 (12.2.6) Weblink
Moved by
Deputy Mayor F. Scarpitti
Seconded by
Regional Councillor J. Heath
That
Council purchase tickets at a cost of
$1,000.00 for Markhaven's Gala Evening on Friday, November 5, 2004
to be held at the Crystal Fountain Banquet Hall.
CARRIED
13. RFP
048-R-04 ENVIRONMENTAL POLICY
REVIEW AND CONSOLIDATION (7.12
& 5.7)
It was
requested that, in future, Members of Council be invited to be involved in the
selection/interview process. The
Commissioner of Development Services suggested that copies of the February 10,
2004 staff report, approving the Terms of Reference for the Environmental
Policy Review and Consolidation Study, and authorizing staff to proceed with
the consultant selection through the RFP process, could be re-distributed to
Members for their information.
Staff
was requested to advise Members of the Environmental Issues Committee of any
future meetings of this group.
Moved by
Councillor D. Horchik
Seconded by
Councillor A. Chiu
That
RFP 048-R-04 Environmental Policy Review and Consolidation be awarded to the
highest ranked and fourth lowest priced consultant, Schollen & Company Inc.
in their proposed amount of $64,666.69 inclusive of 7% ($60,436.16, inclusive
of 0% GST on services and disbursement);
And
that funds for RFP 048-R-04 Environmental Policy Review and Consolidation be
provided from Development Services Commission 2003 Capital Budget account # 80
5399 6265 005 Environmental Planning Program;
And
that the remaining funds of $36,663.84 will be applied to other environmental
planning projects as approved.
CARRIED
14. HAGERMAN
HOUSING BOARD - ARTICLES
OF INCORPORATION/BY-LAW (16.24
& 8.0)
The
Town Solicitor reported that By-law No. 1 of the Hagerman Housing Board
indicates the composition of the Board and the maximum number of members. It currently directs that one of the members
is to be appointed by the Members of the Council of the Town of Markham.
Members
discussed the Town's current association with the Board and the requirement
that a Member of Council be appointed.
Staff was directed to request the Board to amend the By-law to delete
the requirement for Council involvement.
Moved by
Councillor G. McKelvey
Seconded by
Councillor A. Chiu
That
the verbal report of the Town Solicitor regarding the Hagerman Housing Board,
be received;
And that staff be directed to request the Hagerman Housing Board to
amend By-law No. 1 to delete the clause regarding the appointment of one Member
of the Council of the Town of Markham.
CARRIED
15. FEDERATION OF CANADIAN MUNICIPALITIES'
(FCM)
COMMUNITY ENERGY PLANNING
MISSION
AUGUST 22-28, 2004 - SWEDEN
(12.2.6)
Councillor E.
Shapero presented information regarding FCM's Community Energy Planning Mission
to Sweden, August 22-28, 2004. The
Mission is for urban and rural municipal government delegates and the
objectives of the Mission include: energy and environmental policies and strategies;
land-use and sustainable urban planning practices; and sustainable waste
management practices.
Moved by
Councillor G. McKelvey
Seconded by
Deputy Mayor F. Scarpitti
That
the attendance of Councillor E. Shapero at the Federation of Canadian Municipalities'
Community Energy Planning Mission in Sweden, August 22-28, 2004 be approved;
And
that authorized expenses be paid in accordance with Town Policy
(Council-Conferences Account #110-110-5200).
CARRIED
16. OPERA
YORK - 7TH ANNUAL GALA
OPERA WITH SWING - MAY 29,
2004 (12.2.6)
Deputy
Mayor F. Scarpitti, Honorary Patron of Opera York, advised that the 7th Annual
Gala "Opera with Swing" is being held on Saturday, May 29, 2004 in
Woodbridge.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor A. Chiu
That the purchase of a table of ten (10) be
approved at a cost of $750.00 for the Opera York 7th Annual Gala, "Opera
with Swing" on May 29, 2004 in Woodbridge.
CARRIED
17. LIGHT
POLLUTION BY-LAW (5.7 & 2.0)
The Director of Operations and Asset
Management distributed copies of information on light pollution, and presented
an overview of it causes; how if affects us; costs involved; and the main
issues to be addressed for a light pollution strategy.
Committee noted that there is currently a
standard clause regarding lighting within the Town's site plan control
agreements.
Moved by
Regional Councillor J. Heath
Seconded by
Councillor E. Shapero
That
the report entitled "Light Pollution By-Law Update" be received;
And
that Council give direction to staff to deliver Option II, managing site
illumination through site plan control;
And
that staff be requested to finalize lighting standards and site plan agreement
clauses for managing site illumination;
And that staff be directed to circulate the staff report for public
review to appropriate agencies, including the York Regional Police, for
comments;
And
that staff report back, by October, 2004,
on the public education program, compliance of Town owned facilities, financial
implications; the potential implementation
issues of Option 1; a proposed phase in plan; ramifications of site plan
agreement, subdivision agreement or by-law compliance; ICI/residential
differential; grandfathering; equipment required; enforcement
requirements/possible additional staff; and training requirements;
And that a public information meeting be scheduled, when appropriate.
CARRIED
____________________________________________________________________________
Other matters
considered by Finance & Administrative Committee on May 17, 2004:
18. DEVELOPMENT
CHARGES UPDATE - SOFT SERVICES
HEMSON CONSULTING LTD (7.11)
Mr.
Fred Koenig, Hemson Consulting Ltd. was in attendance and gave a presentation
and update on the 2004 Development Charges Study relating to Town-wide soft
services. Copies of the presentation
were distributed to Members.
Members
queried the figures relating to the Summary of Growth Forecast, and the
Consultant advised that demographic details within the GTA could be made
available.
Committee
discussed the implications of two options available for the growth related
Capital Forecast, and requested that further information be provided at the
Committee of the Whole meeting on May 25, 2004 on matters including: temporary
borrowing, operating costs, tax implications, and other options and impacts.
It was noted
that the Centennial Bocce project would be included in the Centennial Expansion
project listed under Recreation Capital Program, 2004 - 2013.
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor D. Horchik
That
the presentation by Mr. Fred Koenig, Hemson Consulting Ltd. regarding
Development Charges, be received;
And that Finance staff revisit capital programs with departments to
achieve a capital program that meets the Community needs while remaining
financially responsible;
And that Finance staff review the tax implications of the proposed
capital program;
And that Finance staff report back to Committee of the Whole on May 25,
2004
CARRIED
19. MINUTES
- BUDGET SUB-COMMITTEE
MAY 3, 2004 (7.4 &
7.5) Weblink
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That
the minutes of the meeting of the Budget Sub-Committee held on May 3, 2004, be
received.
CARRIED
20. STAFF AWARDED CONTRACTS FOR THE PERIOD
APRIL 1 TO 30, 2004 (7.12)
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That
the report entitled "Staff Awarded Contracts for the Period from April 1
to 30, 2004 dated May 17, 2004 be received for information only.
CARRIED
21. ONTARIO MUNICIPAL BOARD DECISION
RESPECTING 52 NELSON STREET, MARKHAM (8.0 & 13.13) Weblink
Moved by
Regional Councillor J. Jones
Seconded by
Regional Councillor J. Heath
That
the report by the Town Solicitor entitled "Ontario Municipal Decision
Respecting 52 Nelson Street, Markham", dated May 17, 2004, be received for
information.
CARRIED
22. KEEPING
OF ANIMALS BY-LAW 182-86 AMENDMENT (2.8)
Weblink
Mr. Glenn Baron, resident, was in attendance
and requested clarification relating to livestock operations. It was suggested that if further
clarification was required, he should contact the Town's By-law Enforcement
Department.
Committee queried some of the boundaries of
the urban area shown on the revised Schedule "B" to the staff
report. Staff was requested to review
these further and provide any refinements to Council at its meeting on May 25,
2004.
Moved by
Regional Councillor J. Heath
Seconded by
Councillor A. Chiu
That,
in principle, By-law 182-96,
"A By-Law to Prohibit the Keeping of Certain Classes of Animals and to
Regulate the Keeping of Certain Other Classes of Animals in the Town of
Markham", be amended by deleting Schedule "B" and substituting a
revised map showing the current boundaries of the urban area of the Town as the
new Schedule "B";
And that any necessary refinements regarding the boundaries of the
urban area be presented to Committee of the Whole at its meeting on May 25,
2004.
CARRIED
23. LIMOUSINE BY-LAW (2.23) Weblink
Moved by
Councillor K. Usman
Seconded by
Councillor A. Chiu
That
staff investigate and review the limousine licensing issues and prepare for a
public meeting to be held in September.
CARRIED
24. LICENSING BY-LAW AMENDMENTS (2.0 &
2.8) weblink
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
staff investigate and review the following Licensing By-Laws to identify and
define current issues and prepare for a public meeting to be held in June,
2004:
- Animal Licensing (By-Law 2001-23)
- Special Sales (By-Law 2001-38)
- Transient Traders (By-Law 2001-39)
CARRIED
25. TASTE OF ASIA FESTIVAL - JULY 3-4, 2004
(12.2.6) Weblink
Committee
discussed options for possible financial and/or in-kind support, including the
provision of recycling bins, for the Taste of Asia Festival for 2004, and
directed staff to meet with organizers to further discuss in-kind services
required.
Moved by Mayor
D. Cousens
Seconded by
Councillor E. Shapero
That the request from the "Taste of Asia Festival - July 3 and
July 4", for special funding in the amount of $12,500.00 and in kind
donations (including a wishing tree, supply of garbage cans and picnic tables),
be deferred;
And that staff be requested to meet with the organizers to discuss
in-kind services and the associated costs, and other opportunities for support,
and report back to the May 25, 2004 meeting of Committee of the Whole.
CARRIED
26. MARKHAM-UNIONVILLE
ROTARY CLUB
1ST ANNUAL CHARITY GOLF
TOURNAMENT
MONDAY, JUNE 14, 2004 (12.2.6)
Moved
by Councillor A. Chiu
Seconded
by Councillor D. Horchik
That the
information regarding the 1st Annual Charity Golf Tournament of the
Markham-Unionville Rotary Club being held on Monday, June 14, 2004 at Glen
Cedars Golf Club, be received and referred to Members of Council.
CARRIED
27. CONSULATE
GENERAL OF THE NETHERLANDS
PROJECT IN PARTNERSHIP -
"TURBY" -
THE WIND TURBINE (5.7 & 13.0)
Councillor E.
Shapero reported that the Consulate General of The Netherlands is looking for a
municipal partner that would be interested in piloting a project to test a wind
turbine within North America. Members
agreed to approve the request, in principle, subject to a staff report.
Moved by Mayor
D. Cousens
Seconded by
Councillor E. Shapero
That
the Town of Markham approve, in principle, a partnership with the Consulate
General of The Netherlands for the piloting of a wind turbine project;
And
that staff be requested to investigate the matter further and prepare a report
for consideration of Council at Committee of the Whole on May 25, 2004.
CARRIED
28. CONSULATE GENERAL OF THE NETHERLANDS
SUSTAINABLE ENERGY IN ONTARIO
- A PATH FORWARD
JUNE 15, 2004 - TORONTO,
ONTARIO (12.2.6)
Councillor E.
Shapero advised that the Consulate General of The Netherlands is holding a
"Sustainable Energy in Ontario" seminar on Tuesday, June 15, 2004 in
Toronto, entitled "A Path Forward", and is inviting the Town to
sponsor either a reception or lunch in the amount of $2,000 - $3,000. Committee agreed to approve in principle, and
requested staff to obtain more details regarding the request and report back to
Committee of the Whole on May 25, 2004.
Moved by Mayor
D. Cousens
Seconded by
Councillor E. Shapero
That
the request to sponsor either a reception or lunch at the Sustainable Energy
seminar in Toronto on June 15, 2004 be approved in principle in the amount of
up to $3,000;
And
that staff be requested to obtain more details regarding the request and report
back to Committee of the Whole on May 25, 2004.
CARRIED
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Seconded by Councillor J. Webster
That the meeting resolve in-camera to discuss
a property matter. (4:35 p.m.)
CARRIED
Seconded by Councillor J. Virgilio
That the Committee rise. (4:45 p.m.)
CARRIED
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ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 4:45 p.m.