FINANCE & ADMINISTRATIVE
COMMITTEE
2002-11-18 - Canada Room
Meeting No. 18
Attendance
|
Mayor D. Cousens
|
J. Livey,
Chief Administrative Officer
J. Mascarin,
Acting Town Solicitor
J. Sales,
Commissioner of Community & Fire
Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Acting Commissioner of Development
Services
S. Birrell,
Town Clerk
P.
Wealleans, Director of Taxation
T.
Houghting, Director of Financial Reporting
J. Klaus,
General Manager of Waterworks
G. Sequeira,
Manager, Financial Reporting
J. Lustig,
Manager, Financial Planning
F. Wong,
Senior Financial Analyst
S. Oxley,
Assessment Administrator
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 1:25 p.m. with
Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
Councillor
J. Virgilio disclosed an interest with respect to the matter relating to Main
Street Unionville Holdings Inc., 175 Main Street, Unionville, by nature of
representing the owner of the property, and did not take part in the
consideration or discussion of or vote on the question of the approval of such
matter.
1. FREDERICK
HORSMAN VARLEY ART GALLERY BOARD
REQUEST FOR EXPENDITURE OF
FUNDS THROUGH
VARLEY ART FOUNDATION (6.12)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Mayor D. Cousens
That
the presentation of Mr. Stewart Coxford, Chair, and Mr. Michael Chortyk, of the
Varley Art Gallery Board, with respect to requesting permission to purchase a
piece of art through the Varley Art Foundation, be received;
And that Council authorize the expenditure of funds to assist the Art
Acquisition Sub-Committee of the Varley Art Gallery Board in the acquisition of
a work of art at an upcoming auction; such funds to be in the form of an
interest free loan, which is to be paid back from the Varley-McKay Art
Foundation endowment fund.
CARRIED
2. 144-R-02
SUPPLY AND DELIVERY OF SOFT DRINKS
AND RELATED EQUIPMENT (7.12)
Staff was requested to provide information to
all Members of Council with respect to the pricing of the beverages that would
be offered to the community.
Moved by
Councillor J. Heath
Seconded by
Regional Councillor G. Landon
That
RFP 144-R-02 for Supply and Delivery of Soft Drinks and Related Equipment be
awarded to the highest ranked acceptable bidder, Pepsi Bottling Group (Pepsi)
for a term of THREE (3) years commencing January 2, 2003 with an option to
renew for an additional TWO (2) years, based on mutual agreement and with
conditions that provide a financial return;
And
that staff be authorized to exercise the option to extend the contract for an
additional TWO (2) years upon expiry of the third year, provided that both
organizations are satisfied with past performance and can agree to the terms of
sponsorship for 2006 and 2007;
And
that the $35,000.00 annual beverage exclusivity funds and the one time
$50,000.00 signing bonus received be credited to Recreation and Culture Capital
Reserve Account;
And
further that information be provided to all Members of Council with respect to
the pricing of the beverages that would be offered to the community.
CARRIED
3. TAXI
LICENSING - DIGITAL SURVEILLANCE
CAMERAS AND ALTERNATIVE SAFETY
FEATURES,
VEHICLE AGE (2.23)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Virgilio
That
the installation of digital surveillance cameras and alternative safety
features in taxis in the Town of Markham be at the discretion of the taxi
owner.
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Councillor S. Daurio
That
a cap of seven years be imposed as the maximum permitted age of vehicles under
the Taxi By-Law. This would be subject
to written notification advising each taxi owner of the restriction and a
phase-in period granted until February 28, 2004.
CARRIED
4. MAIN
STREET UNIONVILLE HOLDINGS INC.
175 MAIN STREET, UNIONVILLE
(10.6 & 10.0)
Councillor
J. Virgilio disclosed an interest with respect to the matter relating to Main
Street Unionville Holdings Inc., 175 Main Street, Unionville, by nature of
representing the owner of the property, and did not take part in the
consideration or discussion of or vote on the question of the approval of such
matter.
Moved by
Regional Councillor G. Landon
Seconded by
Regional Councillor F. Scarpitti
That
Council accept funds in the amount of $13,500.00 from Main Street Unionville
Holdings Inc., the owners of 175 Main Street, Unionville, for the purpose of
future parking provision or improvements in the vicinity of Main Street,
Unionville;
And
that these funds be deposited into a deferred revenue Account No. 031-2220001.
CARRIED
5. 195-S-02
WATERWORKS OPERATIONAL REVIEW
CONSULTANTS SELECTION (5.3)
Moved by
Councillor J. Heath
Seconded by
Regional Councillor B. O'Donnell
That
the Operational Review contract for Waterworks Department be awarded to Delcan
Consulting Services in the amount not to exceed $62,248.32 inclusive of 20%
contingency and 7% GST ($59,921.28 inclusive of 20% contingency and 3% GST);
And
that funds, not budgeted for in the 2002 Waterworks Department's Operating or
Capital Budget, will be provided for in the savings achieved from Waterworks
Department's 2002 Operating Budget account #760 998 5600 and #760 230 4530.
CARRIED
6. ACQUISITION
OF LIBRARY MATERIALS FOR THE
ANGUS GLEN COMMUNITY CENTRE
(3.19 & 6.6 & 7.0)
Members requested that the Chief Executive
Office of the Markham Public Libraries be in attendance at the November 26
Council Meeting to respond to questions and clarify the information being
presented.
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Heath
That
the report entitled "Acquisition of Library Materials for the Angus Glen
Community Centre Library", be received;
And
that the funding sources for the $3,367,575 approved by Council on August 8,
2002 for the selection, purchase and preparation of the collection items for
the Angus Glen Community Centre Library be:
Development Charges Reserve $3,030,818
General Capital Reserve $ 336,757
And
that Council authorizes the Ontario Library Services Centre, Waterloo, Ontario,
to be the single source vendor for the selection, purchase, and preparation of
the opening day collection.
CARRIED
7. PARKING
FINES - ONTARIANS WITH DISABILITIES
ACT 2001 (2.17 & 16.9)
Moved by
Councillor S. Daurio
Seconded by
Regional Councillor F. Scarpitti
That,
pursuant to The Ontarians With Disabilities
Act, 2001, By-law #336-88 (Parking By-Law) be amended to increase
the fine from $150.00 to $300.00 for parking in a designated parking space for
disabled persons without an approved disabled permit;
And that staff be requested to pursue, with the Ministry of
Citizenship, the option to provide for a section in The Ontarians With
Disabilities Act, 2001, relating to fines to be charged to the owners of the
parking spaces for the illegal dumping of construction debris or snow.
CARRIED
8. CANCELLATION,
REDUCTION OR REFUND OF TAXES UNDER
SECTIONS 442 AND 443 OF THE
MUNICIPAL ACT (7.3 & 7.1.13 & 7.1.14)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor S. Daurio
That
residential taxes totalling $102,982.98 be adjusted under Section 442 (in the
amount of $68,469.09) and Section 443 (in the amount of $34,513.89) of the Municipal Act of which the Town's portion
is estimated to be $25,587.77;
And
that the associated interest be cancelled in proportion to the tax adjustments;
And
that the Treasurer be directed to adjust the Collector's Roll.
CARRIED
9. TAX
WRITE OFFS IN ACCORDANCE WITH SECTION 441
OF THE MUNICIPAL ACT, R.S.O.
1990 (7.3 & 7.1.13)
Moved by
Councillor S. Daurio
Seconded by
Councillor J. Virgilio
That
taxes totalling $177,444.54 as set out in this report be written off pursuant
to the provisions of Section 441 of the Municipal
Act;
And
that the applicable penalty and/or interest charges be adjusted accordingly;
And
that the Treasurer be directed to remove the taxes from the Collector's Roll.
CARRIED
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10. 2002
THIRD QUARTER REVIEW &
YEAR END PROJECTIONS (7.0)
Mr. Fuwing Wong, Senior Financial Analyst,
gave a presentation on the 2002 Third Quarter Review of Operations and year-end
Projection.
Staff was requested to provide information to
all Members of Council relating to what is to be included in the Town of
Markham 2003 Preliminary Budget with respect to waste processing costs, net of
rebates.
Moved by
Councillor J. Virgilio
Seconded by
Councillor S. Daurio
That
the report entitled "2002 Third Quarter Review & Year-end
Projections", and presentation by Mr. Fuwing Wong, Senior Financial
Analyst, be received.
CARRIED
11. STAFF
AWARDED CONTRACTS FOR THE PERIOD FROM
OCTOBER 8 TO NOVEMBER 4, 2002
(7.12)
Staff was requested to correct every
occurrence of "Milne Dam" to "Milne Creek" in Section 3,
entitled 046-T-02.
Moved by
Councillor J. Heath
Seconded by
Councillor J. Virgilio
That
the report entitled "Staff Awarded Contracts for the Period from October 8
to November 4, 2002", dated November 18, 2002, be received for information
only.
CARRIED
12. 2002
COUNCIL GRANTS/SPONSORSHIP STATUS REPORT (7.6)
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor B. O'Donnell
That
Committee and Council receive for information, the 2002 Council Grants and Sponsorship
status reports.
CARRIED
13. ONTARIO
HERITAGE FOUNDATION - YOUNG
HERITAGE LEADERS PROGRAM 2002
(12.2.6)
Moved
by Councillor S. Daurio
Seconded
by Councillor J. Virgilio
That the letter dated October 4, 2002 from the Chairman of the Ontario
Heritage Foundation requesting the Town to submit up to three nominations - one
in each of the heritage areas - built, cultural and natural, be received and
referred to the Markham Museum Board, the Markham Historical Society, the
Unionville Historical Society, and the Society for the Preservation of
Historical Thornhill for recommendations.
CARRIED
14. PENSION
OPTIONS FOR YORK REGION'S
ELECTED OFFICIALS (16.23.2
& 11.0)
A letter from the Clerk of the Region of York, dated October 21, 2002,
with respect to pension options for York Region's elected officials, was
referred to Corporate Services staff for review.
15. CORE
SERVICES REVIEW IMPLEMENTATION
AND COMMUNICATION (7.0 &
11.0)
Staff was requested to keep the lines of communication open with Town
of Markham staff with respect to the progress of the Core Services
Implementation Program.
Moved
by Regional Councillor G. Landon
Seconded
by Mayor D. Cousens
That
Committee resolve In Camera at 1:05 p.m. to discuss a confidential matter.
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the Committee rise at 1:25 p.m. and report.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 2:45 p.m.