FINANCE & ADMINISTRATIVE
COMMITTEE
2002-01-21 - Canada Room
Meeting No. 2
Attendance
|
Councillor E. Shapero
Regional Councillor T. Wong
Regional Councillor B. O'Donnell
|
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
M. F.
Turner, Commissioner of Development Services
B. Cribbett,
Treasurer
T.
Houghting, Director, Financial Reporting
B. Nanninga,
Executive Assistant
John
Hodgson, Director of IT
James Allen,
Chief Information Officer
Brian
Varner, Real Property Manager
B. Misra,
Manager, Systems Development
J. Lustig,
Manager, Financial Planning
S. Bertoia,
Director of Environmental Services and Administration
S. O'Melia,
Assistant Solicitor
B.
Nicholson, Manager, Capital Assets
S. Weaver,
Manager of By-law Enforcement & Licensing
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
|
The Finance
and Administrative Committee convened at the hour of 1:00 p.m. with Councillor
S. Daurio in the Chair. At 1:15 p.m.
Councillor K. Usman assumed the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. GOVERNMENT
FINANCE OFFICER'S
ASSOCIATION AWARD (7.0)
RECOMMENDATION:
That
the report dated January 21, 2002 entitled "Government Finance Officer's
Association Award" be received;
And
that the following staff be congratulated for preparing this excellent 2001
Budget Presentation submission:
Commissioner
of Corporate Services A. Taylor
Treasurer
B. Cribbett
Financial
Planning - J. Lustig, M. Visser, S. Davies and A. Row
ITS
- B. Misra and F. Lee.
Carried.
2. BINGO
LICENCE REVENUES (7.0 & 2.0)
RECOMMENDATION:
That
it be recommended to Council that bingo licence fees be reduced for a period of
up to 18 months by approximately 2% for the period January to August 2002 and
then by 1% for the period September 2002 to May 2003;
And
that the Bingo Charities' Association submit a business plan satisfactory to
the Commissioner of Corporate Services and the Town Clerk, outlining the
proposed uses and strategies for the funds prior to the bingo licensing fees
being reduced;
And
that the Clerk's staff regularly review the effect of the reduction on the
growth of bingo activity;
And
that an impact report be completed prior to the 2003 budget submissions;
And
that the Town reserve the right to increase fees to the maximum allowed by the
Province.
Carried.
3. TAXI
AND LIMOUSINE LICENSING (2.23)
Mr.
N. Asare, owner, broker and driver of Minute Taxi and Mr. M. Abdelaziz, owner,
broker and driver, Markham & Avenue Taxi-Limo were present with respect to
this matter.
*RECOMMENDATION:
That
it be recommended to Council that By-law No. 2001-40, "A By-Law for
Licensing, Regulating and Governing Owners and Drivers of Taxicabs and Taxicab
Brokers" be amended;
And
that By-Law No. 206-98, "A By-law to License and Regulate Owners and
Drivers of Limousines" be amended;
And
that a new class of "Premiere" taxi plates be implemented and twenty
plates be issued immediately;
And
that a cap of fifty limousine plates be implemented immediately;
And that stricter enforcement,
training and customer service level improvements be approved subject to the
2002 budget process and Core Services Implementation recommendations with
respect to redeployment and/or recruitment of additional resources;
And that staff report back in 18
months.
______________________________________________________________________________
* Amended by Council at
its meeting held on January 29, 2002 to be deferred for a further public
meeting to be held as soon as possible to obtain input on possible options, and
that this matter be brought before Council for consideration at its meeting on
March 26, 2002.
4. SUPPLY
AND INSTALLATION OF
FOUR (4) HEAVY DUTY LIFTS -
TENDER 215-T-01 (7.12 & 7.15)
RECOMMENDATION:
That
it be recommended to Council to award Tender 215-T-01 for the Supply and
Installation of Four (4) Heavy Duty Lifts to Wayward Tools Mohawk Canada in
their bid amount of $47,490.40 inclusive of all delivery and taxes ($45,838.56
inclusive of 8% PST & 3% GST) as being the best value for the Town of
Markham;
And
that the balance of funds in the Capital Project account 056-6150-2624-005 be
returned to its original funding source.
Carried.
5. ESTABLISHMENT
OF COUNCIL AUDIT COMMITTEE (7.2)
RECOMMENDATION:
That
it be recommended that Council establish an Audit Committee comprised of the
members of the Finance & Administrative Committee to carry out the
objectives and functions as outlined in the report;
And
that the first meeting of the Audit Committee be scheduled as part of the Finance & Administrative Committee
meeting on February 4, 2002.
Carried.
6. YORK
REGION ONTARIO SENIOR GAMES
ORGANIZING COMMITTEE (6.0
& 7.0)
RECOMMENDATION:
That
it be recommended to Council that representation to the York Region Ontario
Seniors Games Organizing committee be incorporated within the Recreation
Services, Seniors Coordinator responsibilities;
And
that the Town of Markham contributes $500 annually to support the York Region
Ontario Seniors Games.
Carried.
7. THE
YORK REGION SCHOOL BOARD,
YORK REGIONAL POLICE AND
TOWN OF MARKHAM TASK FORCE
(13.6 & 13.4.10)
RECOMMENDATION:
That
it be recommended to Council that a liaison committee be set up to include
three members of Council and appropriate staff from the Town of Markham, York
Region District School Board, York Catholic District
School Board, York Regional Police and residents to discuss issues
of concern relating to the schools and students in Markham;
And
that, the liaison committee meet on a quarterly basis to share information and
discuss issues of concern;
And
that, as an initial task of the Committee, the schools that are experiencing
the most problems with traffic/transportation issues, student safety and
community issues be identified and a workplan for resolution of those issues be
developed;
And
that, the York Region Board of Education be invited to present their Capital
Strategy which includes the Board's Capital Project List to the Town of
Markham's Council on an annual basis, starting February, 2002;
And that the following members of Council be appointed to the liaison
committee:
Councillor A. Chiu - Milliken area
Regional Councillor T. Wong - Unionville/Markham area
Councillor E. Shapero - Thornhill area.
Carried.
8. APPOINTMENTS
TO PICKERING AIRPORT COMMITTEE (5.15.2)
RECOMMENDATION:
That
it be recommended to Council that Mayor D. Cousens be appointed as the Town of
Markham's representative on the Pickering Advisory Committee (PAC) with
Councillor J. Heath as alternate;
And
that Mayor D. Cousens and Councillor J. Health bring forward to Committee of the
Whole on January 29, 2002, the name of an individual to represent the community
interests of Markham.
Carried.
9. REQUEST
FOR SPONSORSHIP FOR
BOWL FOR KIDS SAKE 2002 (7.0)
RECOMMENDATION:
That it be recommended to Council that
sponsorship in the amount of $500 at the Markham event - Bowl for Kids Sake
2002, Big Brothers of York, on Saturday, February 23, 2002 be approved.
Carried.
10. PROPOSED
PROPERTY ACQUISITION
60 ESNA PARK DRIVE
HELTER INVESTMENTS LTD. (8.6)
RECOMMENDATION:
That it
be recommended to Council that the Heads of Agreement between the Town and
Helter Investments for the acquisition of the property located at 60 Esna Park
Drive be endorsed;
And
that the Mayor and Clerk be authorized to execute an agreement to acquire the
property located at 60 Esna Park Drive with Helter Investments based on the
Heads of Agreement in a form satisfactory to the Town's outside legal counsel,
Town Solicitor and the Chief Administrative Officer;
And
that a non-refundable deposit for the acquisition of the property in the amount
of $270,000 be paid to Helter Investments and that this deposit be funded from
the 2002 Capital Budget;
And
that staff report back to Finance & Administrative Committee in March on
the status of the final acquisition of the property.
…………………………………………
11. PRESENTATION
ON THE LAUNCH
OF THE NEW INTRANET SITE
(7.13)
The
Director of ITS and Manager of Systems Development were be in attendance to
present the Launch of the new Intranet Site for Town employees that will be in
place on January 22, 2002. The following suggestions were noted: a Council
section and a link to the Region of York.
RECOMMENDATION:
That
the presentation on the Launch of the new Intranet Site be received.
Carried.
12. STAFF
AWARD OF CONTRACTS FOR THE MONTHS OF
NOVEMBER & DECEMBER 2001
(7.12)
RECOMMENDATION:
That
the report entitled "Staff Award of Contracts for the months of November
and December 2001" dated January 21, 2002 be received for information
only.
Carried.
13. MINUTES
OF BUDGET SUB-COMMITTEE MEETING -
DECEMBER 10, 2001 (7.4 &
7.5)
RECOMMENDATION:
That
the Minutes of the Budget Sub-Committee meeting held on December 10, 2001, be
received.
Carried.
14. NOMINATIONS
FOR THERESE CASGRAIN VOLUNTEER AWARD (12.2.6)
RECOMMENDATION:
That
the letter dated December 21, 2001 from the Department of Human Resources
Development Canada, "Therese Casgrain Volunteer Award", be received.
Carried.
COMMUNICATIONS
RECOMMENDATION:
That
the Finance & Administrative Committee receive and consent to the
disposition of Item Nos. 15 and 16 in the following manner:
15. TAXI
AND LIMOUSINE LICENSING (2.23)
Letter from
Minute Taxi requesting reconsideration to recommended changes to the Taxi and
Limousine Licensing by-laws. Received
16. TAXI AND LIMOUSINE LICENSING (2.23)
Petition from
Markham & Avenue Taxi-Limo requesting reconsideration to recommended
changes to the Taxi and Limousine Licensing by-laws. Received
17. IN-CAMERA MATTER (11.0)
Moved
by Councillor Shapero
Seconded
by Councillor Wong
That
the Committee resolve into an "In Camera" session for the purpose of
discussing the Commissioner evaluation process.
RECOMMENDATION:
That
the Committee rise from the In-camera session and the Chairman report.
Councillor
Usman reported that the subject of the processing of Commissioner evaluations
was discussed. It was resolved that
individual Members of Council could provide the Chief Administrative Officer
with their input in their preferred manner.
Moved
by Councillor Wong
Seconded
by Councillor Horchik
That
the report of the Chair from the In Camera meeting be adopted and confirmed.
Carried.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 4:30 p.m.