General Committee
April 7, 2014
Meeting
Number 9
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Paul Ingham, Director of Operations
Peter Loukes, Director of Environmental Services
Shane Manson, Senior Manager, Revenue
& Property Taxation
Meg West, Manager, Strategic
Initiatives
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:06 AM with Councillor
Carolina Moretti in the Chair. Mayor
Frank Scarpitti assumed the Chair at 9:25 AM and Councillor Alex Chiu Chaired
Community Services related items.
General Committee recessed at 12:26 PM and reconvened at 1:34 PM.
Disclosure of
Interest
None disclosed.
1. NEW WILDLIFE SERVICES
PROGRAM (2.8)
Trinela Cane,
Commissioner of Corporate Services provided some opening remarks relative to
the new wildlife services program.
Nathalie
Karvonen, Toronto Wildlife Centre delivered a PowerPoint presentation with
respect to the new wildlife services program.
It was
suggested that the Toronto Wildlife Centre be part of future Markham events
such as Earth Day Celebrations to raise awareness regarding the wildlife
services program.
Moved by
Councillor Valerie Burke
Seconded by
Councillor Alex Chiu
1) That
the presentation provided by Nathalie Karvonen from the Toronto Wildlife Centre
regarding the new wildlife services program be received.
Carried
2. CITYWIDE MULTI-PHASE SANITARY
SYSTEM DOWNSPOUT DISCONNECTION PROGRAM –
PHASE 1 PROGRESS UPDATE AND PHASE 2 DETAILS (5.3)
Presentation
Peter Loukes, Director of Environmental Services delivered a PowerPoint
presentation regarding the Wastewater based basement flooding risk reduction
initiative.
There was discussion regarding the areas of interest and financial
assistant package.
Moved by Mayor Frank Scarpitti
Seconded by Councillor Howard Shore
1) That the presentation provided by Peter
Loukes, Director of Environmental Services, entitled “Wastewater Based Basement
Flooding Risk Reduction Initiative” be received.
Carried
3. MINUTES
OF THE MARCH 18, 2014 GENERAL COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the March 18, 2014 General Committee meeting be confirmed.
Carried
4. MINUTES
OF THE JANUARY 27 AND FEBRUARY 24, 2014
FLATO MARKHAM THEATRE ADVISORY BOARD (16.0)
Jan.
27 Feb.
24
There was
discussion regarding the Theatre Endowment Reserve Fund. It was suggested that the recommendations
from the February 24, 2014 Flato Markham Theatre Advisory Board meeting be
referred to the Budget Subcommittee and staff.
Moved by
Councillor Logan Kanapathi
Seconded by
Councillor Don Hamilton
1) That
the minutes of the January 27 and February 24, 2014 Flato Markham Theatre Advisory
Board meetings be received for information purposes; and,
2) That the clauses (a) and (c) from the
recommendation of the February 24, 2014 Flato Markham Theatre Advisory Board be
referred to the Budget Subcommittee and
that clause (b) be referred to finance staff:
(a) That the Markham Theatre
Discovery “Every Child, Every Year” Program (the “Program”) be accepted by
Council as a key element of the Strategic Plan for the Theatre, be promoted on
an-ongoing basis as a benefit to the residents of Markham in Theatre
promotional materials and other City publications, and be funded by a
combination of corporate sponsorship, Annual Gala fundraising and City
contribution, which at full implementation may result in an additional City
contribution to the Theatre of $75,000 annually; and,
(b) That the 2013 surplus
from Theatre operations of $36,920 be transferred to the Theatre Endowment
Reserve Fund and Council authorize the transfer of up to $35,000 from the
Theatre Endowment Reserve Fund in 2014 if necessary to fund the expansion of
the Program from Grades 1 and 2 in the current season to at least Grades 1, 2
and 3 in the 2014/15 Theatre season; and further,
(c) That Council allocates
additional funding of up to $75,000 to Theatre operations in 2015 to permit
expansion of the Program in 2015.
Carried
5. MINUTES
OF THE FEBRUARY 20, 2014
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the minutes of the February 20, 2014 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
6. MINUTES
OF THE FEBRUARY 19, 2014
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the February 19, 2014 Animal Care Committee meeting be received
for information purposes.
Carried
7. MINUTES
OF THE FEBRUARY 19, 2014
ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the February 19, 2014 Advisory Committee on Accessibility meeting
be received for information purposes.
Carried
8. MINUTES
OF THE FEBRUARY 26, 2014
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the February 26, 2014 Markham Public Library Board meeting be
received for information purposes.
Carried
9. MINUTES
OF THE JANUARY 22 AND FEBRUARY 19, 2014
BOARD OF MANAGEMENT UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
Jan.
22 Feb.
19
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the January 22 and February 19, 2014 Board of Management
Unionville Business Improvement Area meetings be received for information
purposes.
Carried
10. MINUTES OF THE FEBRUARY 27, 2014
SENIORS HALL OF FAME AWARDS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That
the minutes of the February 27, 2014 Seniors Hall of Fame Awards Committee
meeting be received for information purpose.
Carried
11. MINUTES
OF THE FEBRUARY 3, 2014
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the February 3, 2014 Race Relations Committee meeting be
received for information purposes.
Carried
12. STAFF AWARDED CONTRACTS FOR THE
MONTH OF FEBRUARY 2014 (7.12)
Report
The
Committee discussed the following staff awarded contracts:
·
014-Q-14
Supply and Delivery Three Jeep Cherokee Sport Vehicle
·
296-R-13
consulting Services for Water Quality Model Calibration Study
·
309-R-12
Creative Design Services for the Flato Markham Theatre
·
036-S-14
City-wide Mailing of Property Tax Bills for 2014
It was
suggested that all contract awards should have reference to the Greenprint
Sustainability Plan.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the report entitled “Staff Awarded Contracts for the Month of February” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
13. 2014 MUNICIPAL ELECTION -
AWARD OF PROPOSAL 246-R-13 -
PROVISION OF OPTICAL SCAN VOTE TABULATION &
ONLINE VOTING SYSTEM, SUPPORT & SERVICES (14.0)
Report
Moved by
Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That the report
titled “2014 Municipal Election - Award of Proposal 246-R-13 – Provision of
Optical Scan Vote Tabulation & Online Voting System, Support &
Services” be received; and,
2) That the contract
for Part 1 of Proposal 246-R-13, Optical Scan Vote Tabulation: Provision,
Support & Services, be
awarded to the highest ranked, lowest priced bidder, Election Systems &
Software (ES&S), in the amount of $169,647.62 (inclusive of HST); and,
3) That the contract
for Part 2 of Proposal 246-R-13, Online Voting System: Provision, Support &
Services, be awarded to the highest ranked, third lowest priced bidder, SCYTL
Canada Inc., in the
amount of $260,781.37 (inclusive of HST); and,
4) That the award be
funded from the Voting Equipment, supplies and services Election account
(#310-311-7884); and further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
14. PROVINCIAL
UNDERGRADUATE SATELLITE CAMPUS (PUSC) OPPORTUNITY – YORK UNIVERSITY PROPOSAL
(8.0)
Presentation Report Attachments
Andy Taylor, Chief Administrative Officer
provided some opening remarks relative to the Provincial Undergraduate
Satellite Campus Opportunity.
Meg West, Manager,
Strategic Initiatives delivered a PowerPoint presentation regarding the
Provincial Undergraduate Satellite Campus (PUSC) Opportunity - York University
Proposal.
The Committee discussed
the following relative to the PUSC opportunity:
·
Urban
growth centres - Langstaff Gateway/Richmond Hill Centre and Markham Centre
·
Markham
Centre currently a more viable option
·
Keep both
options available
·
What
financial assistance is required if any
·
How much
land is required for the proposal
·
Development
of a long range post secondary strategy for the City
·
Benefits
of obtaining a university within York Region
·
Who were
the universities that applied for the Provincial program?
·
What is
the number of students attending York University?
·
Have
public input/involvement in future
The Committee
suggested that a Special General Committee meeting take place in advance of the
scheduled meeting with York University representatives to further discuss the
details of this proposal.
The Committee
suggested that clause 3 of the staff recommendations be deleted.
Moved by Councillor
Carolina Moretti
Seconded by Councillor
Alex Chiu
That the presentation
by Meg West, Manager, Strategic Initiatives entitled " Provincial
Undergraduate Satellite Campus (PUSC) Opportunity - York University
Proposal" be received.
Carried
Moved by Councillor
Colin Campbell
Seconded by Councillor
Alex Chiu
1) That the report
entitled “Provincial Undergraduate Satellite Campus (PUSC)
Opportunity - York University Proposal” be received; and,
2) That Markham Council
support partnering with York University to locate a University Satellite Campus
in the City of Markham; and,
3) That staff, if
Markham is the successful host municipality, be authorized to work with York
University to respond to the Provincial Government call for proposal to locate
a York University Satellite Campus in the City of Markham; and further,
4) That Staff be
authorized and directed to take the actions set out in this report.
Carried
15. TAX WRITE-OFFS IN ACCORDANCE
WITH SECTION 354 OF THE MUNICIPAL ACT,
2001 (7.1)
Report Attachments
Moved
by Councillor Don Hamilton
Seconded
by Regional Councillor Jim Jones
1) That the report entitled “Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001” be received; and,
2) That taxes totalling $400,171 as set
out in this report, of which the
City’s portion is $103,839 be written off pursuant to the provisions of
Section 354 of the Municipal Act, 2001; and,.
3) That the Treasurer be directed to
remove the taxes from the Collector’s Roll; and,
4) That the Treasurer be authorized to
write-off the municipal tax portion account 820-820-7040; and further,
5) That staff be authorized to and
directed to do all things necessary to give effect to this resolution.
Carried
16. SCHOOL CROSSING GUARD
PROGRAM CONTRACT AWARD
(SEPTEMBER 2014 - JUNE 2021) (3.16 & 7.12)
Report
There was brief discussion regarding why the
school crossing guard program is part of the municipality and not the school
board.
Moved by Councillor Colin Campbell
Seconded by Regional Councillor Gord
Landon
1) That the report
entitled “School Crossing Guard Program Contract Award (September 2014 – June
2021)” be received; and,
2) That the tender
process be waived in accordance with the City’s Purchasing By-law # 2004-341,
Part II, Section 7 Non-Competitive Procurement, item (c) which states “when the
extension of an existing contract would prove more cost-effective or beneficial”;
and,
3) That the contract
for School Crossing Guards be awarded to
“Staffing Services Inc.” in the total amount of $4,511,020.80 inclusive of HST
over a seven-year period at the following annual amounts:
Ø $603,436.80 September 2014 – June
2015
Ø $620,736.00 September 2015 – June
2016
Ø $620,736.00 September 2016 – June
2017
Ø $620,736.00 September 2017 – June
2018
Ø $681,792.00 September 2018 – June
2019
Ø $681,792.00 September 2019 – June
2020
Ø $681,792.00 September 2020 – June
2021
$4,511,020.80 Total
(Inclusive of HST); and,
4) That the award for
September – December 2014 in the amount of $241,374.72 inclusive of HST be
funded from the 2014
Operating Budget #740-998-5642 “School Crossing Guards”; and,
5) That
the award for the years 2015 to 2021 be funded from the Operating Budget
#740-998-5642 “School Crossing Guards” and are subject to Council approval of
the respective year’s operating budgets; and,
6) That staff be
authorized to amend the award amounts in years 2015 – 2021 to reflect changes
to the crossing guard operating budget account approved by Council during the
annual budgeting process; and further,
7) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
17. CITYWIDE MULTI-PHASE SANITARY
SYSTEM DOWNSPOUT DISCONNECTION PROGRAM –
PHASE 1 PROGRESS UPDATE AND PHASE 2 DETAILS (5.3)
Report Attachments
Moved by
Mayor Frank Scarpitti
Seconded by
Councillor Howard Shore
1) That the report entitled “Citywide
Multi-phase Sanitary System Downspout Disconnection Program – Phase 1 Progress
Update and Phase 2 Details” be received; and,
2) That Council approve the change in
program from 7 Phases (10 years) to 5 Phases (8 years) as a result of process
improvements; and,
3) That Council approve Phase 2, which
covers 2,827 properties, as following:
a. Area bounded by Kirk Drive
to the north, Pomona Mills Creek to the east, East Don River to the south, and
Yonge Street to the west.
b. Area bounded by Highway
407 to the north, Markham Creek to the east, CN Railway Track/John Street to
the south, and Bayview Avenue to the west.
c. Area bounded by CN Railway
Track to the north and west, German Mills Creek to the east, and Steeles Avenue
to the south; and further,
4) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
18. MARKHAM EARTH HOUR 2014
(12.2.6)
Councillor
Colin Campbell thanked everyone involved in making the Markham Earth Hour 2014
a very successful event.
19. MAIN STREET MARKHAM (3.5)
Councillor
Colin Campbell advised that Committee that they are considering having the road
opening celebration for Main Street Markham during the Markham Village Music
Festival. He advised that he will work
with the Mayor's office, Councillor Carolina Moretti, the City's Corporate
Communication department and representatives of the Markham Village Music
Festival.
It was
suggested that staff ensure the road work is completed prior to suggested date
of the festival and advise the Mayor's office of the date, time and location
where the road opening ceremony will take place.
20. MIRACLE FOR GIVING (12.2.6)
Regional
Councillor Gord Landon advised the Committee that there are only a few tickets
left for the Miracle for Giving fundraiser if any Members of Council are
interested in attending.
21. IN-CAMERA MATTERS
The General Committee consented to add two items of New Business to the
in-camera agenda.
Moved by Councillor Don Hamilton
Seconded by Councillor Carolina Moretti
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (1:47 pm):
(1) GENERAL
COMMITTEE IN-CAMERA MINUTES - MARCH 18, 2014 (16.0)
[Section
239 (2) (f) (c) (b), (c) (b) (b)]
(2) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (BOARD/COMMITTEE RESIGNATION) (16.24)
[Section
239 (2) (b)]
(3) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (PROPERTY TAX MATTER UNDER SECTION 373 OF THE MUNICIPAL ACT, 2001) (7.3)
[Section
239 (2) (b)]
(4) LABOUR
RELATIONS OR EMPLOYEE NEGOTIATIONS (11.0)
[Section
239 (2) (d)]
(5) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (9.0)
[Section 239 (2) (b)]
(6) PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (7.3)
[Section 239 (2) (c)]
Carried
Moved by Councillor Don Hamilton
Seconded by Councillor Alan Ho
That the General Committee rise from the in-camera session at 3:44
PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Valerie
Burke
That the General Committee meeting adjourn at 3:45 PM.
Carried