FINANCE & ADMINISTRATIVE
COMMITTEE
2003-06-03 - Canada Room
Meeting No. 12
Attendance
|
|
J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
P. Loukes,
Acting Commissioner of Community
& Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
T. Webster,
Commissioner, Strategy, Innovation
& Partnerships
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
S. Chait,
Director, Economic Development
P. O'Connor,
Manager of Purchasing
F. Poon,
Manager, Systems & Technology
Support
B. Misra,
Manager, G. I. S. & Applications
L. Irvine,
Manager, Parks & Open Space
Development
D. Scott,
Manager, Markham Theatre
F. Wong,
Manager, Financial Planning
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
|
The
Finance & Administrative Committee convened at the hour of 9:05 a.m. with
Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. THE
CANADIAN DISTRICT ENERGY ASSOCIATION'S
8TH ANNUAL CONFERENCE AND
EXHIBITION
JUNE 18-20, 2003, HILTON
SUITES, MARKHAM (12.2.6)
Mr.
Bruce Ander, President of Markham District Energy Inc., was in attendance
regarding registration figures for the 8th Annual Conference and Exhibition of
the Canadian District Energy Association, entitled "Delivering Energy
Solutions".
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor T. Wong
That approval be granted to provide funds to Markham District Energy
Inc., to an upset limit of $1,850.00, for the provision of a promotion package
to encourage registration for the Canadian District Energy Association's 8th
Annual Conference and Exhibition, being held June 18-20, 2003 at the Hilton
Suites Toronto/Markham Conference Centre;
And that this amount be funded through the Economic Development
Business Development Account #610-998-5808.
CARRIED
2. 052-R-03
PC PROVISIONING AND
VALUE ADDED SERVICES (7.12
& 7.13)
Mr.
James Allen, Chief Information Officer, gave a presentation with respect to the
purchase of replacement desktops/laptops over the next three (3) years.
Following
discussion, it was agreed that the third paragraph of the staff recommendation,
relating to staff being authorized to renew the contract annually, would be
deleted.
Moved by
Councillor J. Heath
Seconded by
Councillor S. Daurio
That
the report dated June 2, 2003 entitled "052-R-03 PC (Personal Computer)
Provisioning and Value Added Services" be received;
And
that RFP 052-R-03 for PC Provisioning and Value Added Services be awarded to
IBM Canada Ltd., being the lowest bidder and highest ranked of all the
proponents, for the purchase of replacement desktops/laptops over the next
three (3) years; with the option to renew,
after three years, at the Town's sole discretion and for the
delivery of Value Added Services, as required, to enable the Town to strengthen
its position as the High-Tech Capital of Canada;
And
further that the first year of the desktop computer replacement program be
funded from the 2003 ITS Capital Budget account #49-6150-5246-005 to an upset
limit of $570,100.
CARRIED
Moved
by Mayor D. Cousens
Seconded
by Councillor S. Daurio
That
Council extend its sincere appreciation and congratulations to the Commissioner
of Corporate Services, the Chief Information Officer, the Manager of
Purchasing, and the Manager, Systems & Technology Support for their work on
this project;
And
that the compliments of Council also be extended to the firm of Gartner
Consulting for their work and expertise in this process.
CARRIED
3. COUNCIL
CALENDAR (16.23)
Mr. Andy
Taylor, Commissioner of Corporate Services, gave a presentation on the proposed
four-week rolling Council Calendar, and a new procedure to be followed when
scheduling meetings.
Members
suggested minor amendments and changes to the proposed Calendar, as follows:
- adding a third category of
"Other" meetings, i.e. those not initiated by the Town;
- clarifying that the date shown on
"Other" meetings is the "originally scheduled date";
- specifically identifying "Regional"
meetings
The proposed
scheduling procedure was discussed, and the following suggestions were made:
·
change title to
"Procedure for Scheduling Advisory, Ad Hoc and Sub-Committee
Meetings";
·
when scheduling
meetings, suggest two date and time slots;
·
delete Clause 3 of staff
procedure;
·
Committee Chair always
be consulted prior to scheduling meetings;
·
Involve Committee Chair
if difficulties in scheduling arise.
Moved by
Regional Councillor T. Wong
Seconded by
Councillor J. Heath
That
the presentation by the Commissioner of Corporate Services regarding the
proposed four week-rolling Council Calendar and Scheduling Procedure, be
received;
And that the four-week rolling Council Calendar and Scheduling
Procedure be approved, subject to the following changes:
a) Calendar:
- a third category of meetings be
added "Other"
- "other" meetings
indicate "originally scheduled date"
- specifically identify
"Regional" meetings.
b)
Scheduling Procedure:
- change title to "Procedure for
Scheduling Advisory, Ad Hoc and Sub-Committee
Meetings"
- two dates and time slots to be
suggested
- delete Clause 3 of proposed
staff procedure
- request that Committee Chair
always be consulted prior to scheduling meetings
- Chair also be involved if difficulties in
scheduling arise.
CARRIED
4. GRANT
REQUEST - CELEBRATION OF THE ARTS (7.6)
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor T. Wong
That
Council approve the request for financial support from Metroland Newspaper
Group to support Celebration of the Arts to be held at the Markham Theatre on
October 19, 2003;
And
that Council approve an in-kind grant of $1,159.15 for the use of the Theatre
equal to the staffing and production cost.
CARRIED
5. DEVELOPMENT
CHARGES - CREDITS
TRANSFER OF CREDITS (7.11)
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That
the Mayor and Clerk be authorized to execute a Development Charge Credit
Assignment Agreement between Law Development Group (Cornell) Limited, 2011445
Ontario Inc., 1440102 Ontario Inc., 2011446 Ontario Inc., Law Development Group
(Holdings) Limited and The Corporation of the Town of Markham;
And
that Council delegate to the Treasurer the authority to approve the execution
of future development charge credit assignment or transfer agreements or other
similar documents, and when so approved, the Mayor and Clerk be delegated the
authority to execute such agreements or documentation in a form satisfactory to
the Town Solicitor.
CARRIED
6. NOISE
BY-LAW EXEMPTION - UNITE THE
NATIONS 2003 EVENT AT MARKHAM
FAIRGROUNDS (2.10)
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That
the request from de Islandboyz Promotions Inc. for an exemption to the Town of
Markham's Noise By-law for the purpose of "Unite the Nations 2003" on
Sunday, June 29, 2003 from 5:00 p.m. to midnight to permit amplified music at
the Markham Fairgrounds be approved;
And
that the Organizer publish a notice of the hours in the Markham Economist and
Sun two weeks prior to the event;
And
that York Region be informed of the application for exemption.
CARRIED
7. NOISE
BY-LAW EXEMPTION - RELAY FOR LIFE,
CANADIAN CANCER SOCIETY (2.10)
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
(**Due
to time constraints of the "Relay for Life" event, Members of Council
were polled on May 28 and 29, 2003 and majority in favour was obtained.**)
That the
following resolution be ratified and confirmed:
That the request from the Canadian Cancer
Society for an exemption to the Town's Noise By-law No. 2002-275 on June 7,
2003 from 5:00 p.m. to Midnight to permit amplified music during their Relay
for Life 2003 activities at the Markham Fairgrounds be approved;
And that the Canadian Cancer Society publish
a notice of the hours in the Markham Economist and Sun two weeks prior to the
event;
And that York Region be informed of the
application for exemption.
CARRIED
8. REQUEST
FOR PROPOSAL FOR DETAILED REVIEW
OF CORPORATE COMMUNICATIONS
(12.2 & 7.0)
**Moved by
Councillor J. Virgilio
Seconded by
Councillor S. Daurio
That
the report dated June 2, 2003 entitled "Request for Proposal for a
Detailed Review of Corporate Communications" be received and endorsed;
And that an upset limit for the review be set at $20,000 (inclusive of
GST) and be funded from the Organization Development account #043 53505242005.
CARRIED
______________________________________________________________________
**Amended
by Council at its meeting held on June 10, 2003 to receive and endorse, in
principle, and refer the matter to Finance & Administrative Committee at
its meeting on June 16, 2003.
9. MARKHAM
THEATRE RENTAL RATES FOR FISCAL 2004 (6.2 & 7.0)
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor T. Wong
That
the report dated June 2, 2003, entitled "Markham Theatre Rental Rates for
Fiscal 2004" be received;
And
that the following rental rates for Markham Theatre be approved:
Community Base Building Rate (no increase) $470.00 / 8 hours
Commercial Rental Rate $1,495.00
/ 8 hours
Technician Staff $26.50
/ hour
Backstage Supervisor $29.50
/ hour
House Manager $20.00
/ hour
Usher Staff $11.75
/ hour
Premium for Commercial rental on Fridays & Sundays $190.00 / day
Premium for Commercial rental on Saturdays $275.00 / day
And that the increase for rentals be
effective for January 1, 2004;
And that the additional $5,000 in revenue go
into theatre operating revenue accounts for 2004.
CARRIED
10. REIMBURSEMENT TO DANIELS SLV CORPORATION
FOR CONSTRUCTION OF
TOWN-RELATED
PARK WORKS AT SWAN LAKE PARK
(7.12 & 6.3)
In
response to a query regarding the status of a park pathway around the perimeter
of the lake within the Swan Lake development, Members were advised that staff
would investigate the matter and report back.
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Virgilio
That staff be
authorized, in accordance with the Phase 2, Swan Lake Residential Subdivision
Agreement, 19T-93004, dated November 13, 2000, to establish two Purchase
Orders, as outlined below, in order to permit reimbursement to Daniels SLV
Corporation for all approved costs (not to exceed the current approved budget
amount of $727,300.00) that are associated with the construction and detailed
design of Block 30 and 31 of Swan Lake Park;
And that the
existing Purchase Order #B3-31 issued to Daniels SLV Corporation be increased
from $52,662.73 to $575,305.90 inclusive of 7% GST ($553,799.21 inclusive of 3%
GST) for park construction works that the Town is responsible for on Block 30
as well as approved design fees, contract administration fees, and testing and
contingency allowances associated with this project;
And that a
provisional Purchase Order in the amount of $171,612.70 inclusive of 7% GST
($165,197.27 inclusive of 3% GST) be issued to Daniels SLV Corporation for park
construction works that the Town may be responsible for on Block 31. No
expenditure will be permitted until Block 31 is accepted as parkland. The
Purchase Order will be revoked should the Town not accept Block 31 as parkland;
And further
that funding for Town-related park design, contract administration and
construction works for Blocks 30 and 31 at Swan Lake Park be from the 1998
Capital Account # 81-5300-008-005 in the amount of $33,000.00; 2001 Capital
Account #81-5399-3623-005 in the amount of $194,300.00, and; 2003 Capital
Account #81-5350-5193-005 in the amount of $500,000, which collectively totals
$727,300.00.
CARRIED
11. PHOTO
RADAR - SPEEDING (5.12)
Councillor
S. Daurio presented a proposed resolution in response to aggressive and unsafe
driving practices.
**Moved
by Councillor S. Daurio
Seconded
by Councillor D. Horchik
WHEREAS there were 733 fatal auto collisions in Ontario in 2001;
AND WHEREAS 845 people were killed in Ontario auto collisions in 2001;
AND WHEREAS there were 636,594 convictions for speeding offences in
Ontario in 2001;
AND WHEREAS convictions for speeding offences have risen 28 percent
since 1997;
AND WHEREAS aggressive and unsafe driving is a threat to the quality of
life in Markham and other Ontario municipalities;
NOW THEREFORE, BE IT RESOLVED THAT:
The Province of Ontario be requested to amend the regulations under the
Highway Traffic Act to include
Markham in the list of municipalities permitted to introduce red light cameras
to discourage drivers from running red lights;
The Province of Ontario be requested to amend the regulations under the
Highway Traffic Act to implement
the use of photo-radar in Markham to discourage speeding;
The Province of Ontario be requested to amend the Highway Traffic Act and the Provincial Offences Act to permit
municipal law enforcement officers to enforce speed limits and stop sign and
traffic signal violations; and
The Region of York be requested to increase police enforcement of
traffic violations within Markham;
A copy of this resolution be sent to the Region of York, the Regional
Municipality of York Police Services Board, York Regional M.P.P.'s and Cabinet
Ministers.
CARRIED
______________________________________________________________
**Amended
by Council at its meeting held on June 10, 2003 to add the following phrase to
the last Clause:
"and the Association of Municipalities
of Ontario."
----------------------------------------------------------------------------------------
Other
matters considered by Finance & Administrative Committee on June 3, 2003:
12. APRIL
2003 YEAR TO DATE RESULTS OF OPERATIONS (7.0)
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That
the report dated June 2, 2003 entitled "April 2003 Year-to-Date Review of
Operations" be received.
CARRIED
13. MARKHAM
STOUFFVILLE HOSPITAL REQUEST FOR
PARTICIPATION AT 19TH ANNUAL
GOLF TOURNAMENT
MONDAY, AUGUST 11, 2003
(12.2.6)
**Moved by
Mayor D. Cousens
Seconded by
Seconded by G. McKelvey
That
the invitation to participate in the Markham Stouffville Hospital Foundation
2003 Golf Tournament on Monday, August 11, 2003 be received.
CARRIED
_________________________________________________________________
**Amended
by Council at its meeting held on June 10, 2003 to add the following Clause:
"And that the Town of Markham sponsor a
hole at the Markham Stouffville 19th
Annual Golf Tournament on Monday, August 11,
2003 at an upset limit of $500.00."
14. MINISTRY
OF CITIZENSHIP INVITATION
2003 SENIOR OF THE YEAR AWARDS
(12.2.6)
Moved by Councillor
A. Chiu
Seconded by
Councillor S. Daurio
That
the letter dated May 2003 from the Ministry of Citizenship inviting
municipalities to nominate a Senior of the Year Award recipient, be received
and referred to Members of Council.
CARRIED
15. PROPOSED
REFERENDUM FOR PROPERTY
TAX INCREASES - CAMPAIGN
PLATFORM OF THE
PROGRESSIVE CONSERVATIVE PARTY
(7.3)
Staff advised
that a report is being prepared relating to the proposed referendum for
property tax increases.
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Heath
That
the Email correspondence with respect to the proposed referendum for property
tax increases, as set out in the campaign platform recently released by the
Progressive Conservative Party, be received.
CARRIED
16. BILL
195 - THE SAFE DRINKING WATER ACT, 2002 AND
BILL 175 - THE SUSTAINABLE
WATER & SEWAGE
SYSTEMS ACT, 2002 (5.3)
Councillor A.
Chiu Members raised concerns about the Town's and the Members' liability
relating to Bill 195, which is an Act for the control and regulation of
drinking water systems and drinking water testing, and to Bill 175, which is an
Act respecting the cost of water and waste water services. Staff advised that a report is being
prepared on this matter for Committee of the Whole on June 24, 2003.
Moved
by Councillor J. Virgilio
Seconded
by Councillor G. McKelvey
That the information presented by Councillor A. Chiu regarding Bill 195
and 175 be received.
CARRIED
17. OPENING
OF NEW TOWN PARKS (6.3)
In
response to a query from Committee, the Chief Administrative Officer advised
that staff would prepare a memorandum for Members relating to the opening of
new parks later in the year.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 10:40 a.m.