GENERAL COMMITTEE
2009-01-12
Meeting
No. 01
Finance &
Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
|
J. Livey,
Chief Administrative Officer
C.
Conrad, Town Solicitor
A.
Taylor, Commissioner of Corporate Services
B.
Librecz, Commissioner of Community & Fires Services
J. Baird,
Commissioner of Development Services
J.
Bosomworth, Manager of Strategy & Innovation
A.
Brouwer, Deputy Clerk
B.
Cribbett, Treasurer
J. Klaus,
General Manager, Waterworks
J.
Lustig, Director of Financial and Client Services
C.
Service, Manager, Planning & Policy Development
A. Tang,
Manager, Financial Planning
G.
Taylor, Acting Director, Recreation Services
P.
Wealleans, Director, Taxation
B. Wiles,
Manager, By-law Enforcement & Licensing
E. Wu,
QMS Controller
|
The General Committee convened at the hour of 9:00 a.m. in the Canada
Room with Councillor J. Virgilio in the Chair.
The Chair noted regrets from Mayor Scarpitti and Councillor Wong.
Councillor A. Chiu assumed the Chair for Community Services item, No.20.
DISCLOSURE OF INTEREST
There were no disclosures of pecuniary interest.
1. MINUTES OF THE DECEMBER 1,
DECEMBER 8, AND DECEMBER 15, 2008
GENERAL COMMITTEE (16.0)
Dec.
1 Dec.
8 Dec.
15
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the minutes of the December 1, 8, and
15, 2008 General Committee be received.
CARRIED
2. MINUTES
OF THE NOVEMBER 3, 2008
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the minutes of the November 3, 2008 Race Relations Committee be
received.
CARRIED
3. MINUTES
OF THE NOVEMBER 18, 2008
CANADIAN SPORTS INSTITUTE OF ONTARIO (CSIO) (16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the
minutes of the November 18, 2008 Canadian Sports Institute of Ontario (CSIO) be
received.
CARRIED
4. MINUTES
OF THE DECEMBER 8, 2008
VARLEY MCKAY ART FOUNDATION BOARD (16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
J.Webster
That the minutes of
the December 8, 2008 Varley McKay Art Foundation Board be received.
CARRIED
5. MINUTES
OF THE NOVEMBER 20, 2008
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the minutes of
the November 20, 2008 Markham Environmental Advisory Committee be received.
CARRIED
6. MINUTES
OF THE NOVEMBER 19, 2008
MARKHAM ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the minutes of the November 19, 2008
Markham Accessibility Committee be received.
CARRIED
7. MINUTES
OF THE SEPTEMBER 9,
AND OCTOBER 28, 2008
E3 COMMITTEE (16.0)
Sept.
9 Oct.
28
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the minutes of
the September 9, and October 28, 2008 E3 Committee be received.
CARRIED
8. APPOINTMENTS/RESIGNATIONS
TO ADVISORY COMMITTEES/BOARDS (16.24)
Moved by Councillor A. Horchik
Seconded by Councillor C. Moretti
That the following resolution be deferred to
the January 19, 2009 General Committee meeting to allow staff to provide
additional information regarding advisory committee membership requirements.
CARRIED
Markham Train Station Community Centre
That the following appointment of members
to the Board for the term ending April 30, 2009 be confirmed:
Linaire Armstrong
Ken Rudy
Mari Lin Van Zetten
Dorothy Gilbert
Nirmala Persuad-Armstrong
Tim Armstrong
Dianne More, President
Wayne Moss
Elizabeth Plashkes
Theo Rothe
Donna Wigmore
Varley McKay Art
Foundation Board
That the resignations of Nancy Coxford and
Brain Ayer from the Varley McKay Art Foundation Board be received with regret
and letters of appreciation be forwarded, and;
That Mr. Patrick Carr be appointed to the
Varley McKay Art Foundation Board for the term ending June 30, 2009.
Mayor’s Youth Task Force
That York Region District School Board
(Markham) Trustee, Mr. Neethan Shan, be appointed to the Mayor's Youth Task
Force for the term ending November 30, 2009.
9. AWARD
OF CONTRACT 063-S-08
PURCHASE OF ONE (1)
ICE RESURFACING MACHINE
AND PARTS AND MAINTENANCE FOR ICE
RESURFACING MACHINES (7.12.3)
Report
Moved by Councillor D.
Horchik
Seconded by Regional Councillor
G. Landon
That the report
entitled “Award of Contract 063-S—08 Purchase of One (1) Ice Resurfacing
Machine Parts and Maintenance for Ice Resurfacing Machines be received; and,
That the tendering
process be waived in accordance with Purchasing By-law 2004-341, Part II,
Section 7 (1) (e) “where the Town is acquiring specialized equipment”; and,
That the purchase on
one (1) ice resurfacing machine be awarded to Frank J. Zamboni & Co., Ltd.
In the amount of $91,026.80 inclusive of PST and Transportation and exclusive
of GST; and,
That funding for the
purchase on one (1) ice resurfacing machine for the Angus Glen Community Centre
(twin pad arena) be funded from the 2008 Fleet capital account 057 6150 8105
005 (Corp Fleet Replacement); and,
That the Town’s
preferred supplier for ice resurfacing machine for the next (5) years continue
to be Frank J. Zamboni & Co. Ltd; and,
That Frank J.
Zamboni & Co. Ltd. be the vendor of choice for the next (5) years to
provide parts and maintenance for ice resurfacing machines for the Recreation
and Cultural Services Department in the estimated amount of $36, 000.00 per
annum as identified in the respective operating accounts identified on pg. 3
Table B (Account Details – Maintenance); and,
That Ice
re-surfacing vehicle # 520 -5766 be disposed of in accordance with Purchasing
By-law 2004-341, Part V Disposal of Personal Property; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
10. E3 REVENUE ENHANCEMENT INITIATIVES (7.0)
Presentation
Mr. Joel Lustig,
Director of Financial and Client Services provided Committee with an overview
of the revenue enhancement initiatives, including increases in Library overdue
fines, parking fines, recreation user fees, tax-related user fees and
administrative fees associated with property tax installments.
The revenue enhancement
initiatives are in support of the Town’s Excellence through Efficiency and
Effectiveness (E3) strategy, which seeks to enhance the efficiency and quality
of the Town’s services and programs relative to cost effectiveness.
Moved by Coucnillor A.
Chiu
Seconded by Councillor
C. Moretti
That the presentation
by Mr. J. Lustig, Director, Financial & Client Services, entitled “E3
Revenue Enhancement Initiatives” be received.
CARRIED
Moved by Councillor D.
Horchuk
Seconded by Councillor
A. Chiu
That the
report dated January 12, 2009 entitled “E3 Revenue Initiatives” be received.
CARRIED
12. LIBRARY
OVERDUE FINE INCREASE (7.0)
Report
Moved by Councillor L.
Kanapathi
Seconded by Councillor
V. Burke
That
Council approves the increase of Library overdue fines from $0.25/item/day to
$0.30/item/day; and,
That Staff
be authorized and directed to all things necessary to give effect to this
resolution.
CARRIED
13. INCREASE
IN PARKING FINE AMOUNTS (7.0)
Report 1
Moved by Councillor A.
Chiu
Seconded by Regional Councillor
G. Landon
That the report
entitled “Increase in Parking Fine Amounts” be received; and,
That Staff be
directed to apply to the Regional Senior Justice of the Ontario Court of
Justice (Provincial Division) for setting of the proposed fines amounts; and,
That the 2009
Operating Budget Revenue Account for Parking Fines be increased by $90,000 in
2009 and by $125,000 in 2010; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
14. RECREATION
USER FEE UPDATES (7.0)
Report
There was discussion
regarding the applicability of family swim and adult swim user fees relative to
the completion of the Pool Allocation Policy.
Moved by Councillor A.
Chiu
Seconded by Regional Councillor
J. Jones
That the report
entitled User Fees Update be received; and,
That additional
fee increases be considered for recreation services as presented in the report;
such that all fees for services within the Town of Markham rest within at least
the 50th to 60th percentile of municipalities within the
Greater Toronto Area with the projected increase of approximately $88,947; and,
That the above
noted fee increases be completed in 2009 as an initial step in development of a
full and comprehensive pricing strategy that will explore pricing
methodologies; pricing elasticity; program service delivery standards; subsidy
and accessibility programs; and development of thorough cost recovery
strategies; such that the full pricing strategy be developed and completed as
part of the Integrated Leisure Services Master Plan; and,
That By-law
2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the new rates;
and,
That notice to
the public be provided in accordance with Procedural By-law 2001-1, a by-law to
govern the proceedings of Council and Committees of Council; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
15. FITNESS
INITIATION FEES (7.0)
Report
Moved by Regional Councillor
G. Landon
Seconded by Councillor
D. Horchik
That the report
entitled Fitness Initiation Fees be received; and,
That the Town of
Markham move toward a formal initiation fee when joining one of the Town
operated fitness facilities, consistent with industry standard; and,
That Council
endorse an increase in the one time initiation fee to $90.00 annually, from the
current $62.50 per person, representing an increase of approximately $23,061 on
an annualized basis; and,
That Council
endorse an increase in the one time initiation fees to $120.00 annually for
adult non-resident from the current $26.00 per person, with a projected
increase of approximately $2,475 on an annualized basis; and,
That there is no
initiation fee for students and senior (age 65+) membership categories, again consistent with industry standard;
and,
That this
initiation fee takes affect March 1, 2009; and,
That By-law
2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the new rates;
and,
That notice to
the public be provided in accordance with Procedural By-law 2001-1, a by-law to
govern the proceedings of Council and Committees of Council; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
16. E3 INITIATIVE – INCREASED USER FEES (TAX
RELATED) (7.0)
Report
Moved by Councillor J.
Webster
Seconded by Councillor
L. Kanapathi
That the report “E3
Initiative – Increased User Fees” be received; and,
That effective for
the 2009 tax year, Council approve an increase in the administrative fee for
new tax accounts from $50 to $60; and,
That effective March
1, 2009, Council approve the implementation of an “expedited” tax certificate
fee in the amount of $65; and,
That By-law 2002-276,
a by-law to impose fees and charges for services or activities provided or done
by the Town of Markham, be amended to reflect the new fees; and,
That notice to the
public be provided in accordance with Procedural By-law 2001-1, a by-law to
govern the proceedings of Council and Committees of Council; and further,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
17. E3
INITIATIVE - PROPERTY TAX
INSTALMENTS (7.0)
Report
Moved by Councillor C.
Moretti
Seconded by Councillor
D. Horchick
That the report “E3
Initiative – Property Tax Installments” be received; and,
That Council approve
changing the due dates for each of the three final tax installments from the
third week to the 5th day of each respective month, effective for the final tax
billing for the 2009 tax year; and
further,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
18. TELECOMMUNICATION
FACILITIES
ON TOWN OWNED & MANAGED PROPERTY (7.0)
Report 1
Moved by Councillor A. Chiu
Seconded by Regional Councillor G. Landon
That the Report titled “Telecommunication Facilities on Town Owned and Managed Property” dated January 12,
2009 be received; and,
That Staff report back to Development Services Committee updating the
existing Policy for Establishing Telecommunication Tower/Antenna Facilities to
include guidelines for considering these facilities on Town Owned and Managed Property; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
19. USER
FEES & SERVICE CHARGES INCREASE (7.0)
Report
Moved by Councillor C.
Moretti
Seconded by Councillor
L. Kanapathi
That the
report dated January 12, 2009 entitled “User Fees & Service Charges
Increase” be received; and,
That all
applicable User Fees & Service Charges (within By-law 2002-276) be
increased to reflect the change in the Consumer Price Index of 3.7% (Toronto
All Items September 2007-2008) and rounded to the nearest half dollar; and,
That all
applicable License Fees (within By-law 2002-284) be increased to reflect the
change in the Consumer Price Index of 3.7% (Toronto all items September
2007-2008) and rounded to the nearest half dollar; and,
That the
increases in the User Fee & Service Charges and License Fees will be
effective March 1st, 2009; totalling approximately $87, 500
($105,000 annualized) to be included in the 2009 Operating Budget; and,
That the
Director of each respective department be authorized to set future increases
annually based on the change in the Consumer Price Index (Toronto All Items
September – September) with such increases effective January 1 and rounded to
the nearest half dollar; and,
That By-law
2002-276, a by-law to impose fees and charges for services or activities
provided or done by the Town of Markham, be amended to reflect the increase in
rates; and,
That By-law
2002-284, a by-law to impose fees and charges for licenses provided by the Town
of Markham, be amended to reflect the increase in rates; and,
That notice
to the public be provided in accordance with Procedural By-law 2001-1; a by-law
to govern the proceedings of Council and Committees of Council; and further,
That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
Councillor
Chiu assumed the chair.
20. QUALITY
MANAGEMENT SYSTEM
MANAGEMENT REVIEW OUTCOMES (5.6)
Report 1 2
Moved by Regional Councillor
G. Landon
Seconded by Councillor
V. Burke
That the report
“Quality Management System Management Review Outcomes” be received; and,
That Council, as
the Owner of the Town’s Drinking Water System acknowledges and supports the
outcomes identified from this Management Review; and,
That Council, as
the Owner of the Town’s Drinking Water System directs staff to apply for Full
Scope accreditation when submitting for the Town’s Drinking Water Works Permit,
Municipal Drinking Water License and the Town of Markham Water System
Operational Plan; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
ADJOURNMENT
Moved by Councillor
C. Moretti
Seconded
by Councillor L. Kanapathi
That the
January 12, 2009 General Government Committee meeting be adjourned.
CARRIED
The
General Committee adjourned at 10:10 a.m.