GENERAL COMMITTEE
June 27, 2011
Meeting No. 18
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
|
|
John
Livey, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Brenda
Librecz, Commissioner of Community & Fire Services
Andy
Taylor, Commissioner of Corporate Services
Paul Ingham, General Manager, Operations
Joel Lustig,
Treasurer
Glen
Taylor, Manager, Community Centre Operations
Mary Creighton, Director of Recreation
Karen Boniface, Technical Coordinator,
Operations
Alida
Tari, Council/Committee Coordinator
|
|
The General Committee convened at the hour of 9:02 a.m. with Mayor Frank
Scarpitti in the Chair; and Councillor Alex Chiu Chaired Community Services
related items.
DISCLOSURE OF INTEREST
None disclosed.
1. MINUTES
OF THE JUNE 20, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Don Hamilton
1)
That the Minutes of the June
20, 2011 General Committee be confirmed.
CARRIED
2. MINUTES OF THE JUNE 1, 2011
COMMUNICATION & INFORMATION
TECHNOLOGY SUB-COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Don Hamilton
1) That the Minutes of the June 1, 2011
Communications & Information Technology Sub-Committee be received for
information purposes.
CARRIED
3. MINUTES
OF THE MAY 26, 2011
CYCLING & PEDESTRIAN
ADVISORY COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Don Hamilton
1) That the Minutes of the May 26, 2011
Cycling & Pedestrian Advisory Committee be received for information
purposes.
CARRIED
4. MINUTES OF THE JUNE 8, 2011
EXCELLENCE THROUGH EFFICIENCY
AND EFFECTIVENESS (E3) TASK
FORCE (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Don Hamilton
1) That the Minutes of the June 8, 2011 E3
Task Force be received for information purposes.
CARRIED
5. MINUTES OF THE JUNE 22,
2011
TXM AND AMANDA TASK FORCE
(16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Don Hamilton
1) That the Minutes of the June 22, 2011
TXM and Amanda Task Force be received
for information purposes.
CARRIED
6. AWARD OF PROPOSAL 009-R-11 SUPPLY
AND INSTALL TELEPHONE SYSTEM, UNIFIED
MESSAGING & CALL CENTRE SOFTWARE (7.12)
Report
Councillor Howard Shore suggested that a detailed
statement of work be signed prior to any contract officially being awarded.
Moved by Councillor Howard Shore
Seconded by Councillor Valerie Burke
1) That the report entitled
“Award of Proposal
009-R-11 Supply and Install Telephone System, Unified Messaging & Call
Centre Software” be received; and,
2) That the contract for Supply and Install Telephone System,
Unified Messaging & Call Centre Software from
Proposal 009-R-11 be awarded subject to a signed detailed statement of
work agreement, in a form satisfactory to the Commissioner of Corporate
Services to the highest ranked
bidder, Unity Telecom Corp., in the amount of $1,143,018 (inclusive of
HST impact); and,
3) That the hardware,
software and labour cost for 009-R-11 be funded from account
#049-5350-10077-005 (Core Phone System Phase#1) in the amount of $399,000 and
account #049-5350-11118-005 (Core Phone System Phase#2) in amount of $205,600
with a total of $604,600 (inclusive of HST impact); and,
4) That the warranty, support and
maintenance fees for the telephone system in the amount of $453,997 (inclusive of
HST impact) over a five year term be funded from existing various departmental
telecom operating budget (to be consolidated under ITS budget); and,
5) That the funding shortfall of $84,421
be addressed in the 2012 capital budget process; and,
6) That Unity Telecom Corp. be designated
as the preferred vendor for Town’s telephony service needs and for Avaya
Hardware and software product for the term of this contract; and further,
7) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
7. INFRASTRUCTURE PROJECT
UPDATE (6.0)
Presentation
Glen Taylor, Senior
Manager, Infrastructure and Special Projects delivered a PowerPoint
presentation providing an update on the Infrastructure Projects, RinC &
Stimulus.
There was brief
discussion regarding the lighting in the Angus Glen Indoor Tennis facility.
The Committee
inquired about the grand opening dates for the various facilities. Staff indicated that part of the contract
agreement for Infrastructure Projects requires that the other levels of
government are involved in the grand openings; as a result the openings will be
coordinated through the Mayor's office.
Moved by Councillor
Don Hamilton
Seconded by Councillor
Alan Ho
1) That the
presentation by Mr. Glen Taylor, Senior Manager, Infrastructure and Special
Projects entitled “Infrastructure Project Update RinC & Stimulus” be
received.
CARRIED
8. PUBLIC REALM STATUS REPORT (5.6)
Report Appendix
A
Karen Boniface, Technical Coordinator,
Operations delivered a PowerPoint presentation regarding the Public Realm
Program.
The Committee suggested that staff provide
a better definition for beautification.
There was brief discussion regarding the
installation of a mural at Pomona Park in Thornhill.
Moved by Mayor Frank Scarpitti
Seconded by Councillor Valerie Burke
1) That the Public Realm Status Report be received; and,
2) That the Public Realm Advisory Committee be formed,
comprised of Deputy Mayor Heath, Councillors Burke, Chiu and Kanapathi as
approved at the April 5th 2011 Council meeting and including, two
(2) members of the public with appropriate experience; and,
3) That the Public Realm Advisory Committee Terms of Reference
be approved as attached as Appendix “A”; and,
4) That the Public Realm staff working team will continue to
work on the demonstration projects and develop and advise on the Public Realm
Strategy and Guidelines; and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
9. INSTALLATION OF ARTIFICIAL TURF FIELD AT
MOUNT JOY COMMUNITY CENTRE (6.4)
Report
Mary Creighton,
Director of Recreation summarized the details outlined in the report.
There was brief
discussion regarding the installation of the grade beam.
Moved by Councillor
Colin Campbell
Seconded by Mayor
Frank Scarpitti
1)
That the report entitled
“Installation of Artificial Turf Field at Mount Joy Community Centre” be
received; and,
2)
That an artificial turf field,
as approved in the 2011 Capital Budget, be constructed at Mount Joy Community
Centre, over the existing natural turf field; and,
3)
That the tendering process be
waived in accordance with Purchasing By-Law 2003-351, Part II, Section 1(h),
Non Competitive Procurement, where it necessary or in the best interests of the
Town to acquire non standard or Consulting and Professional Items from a
preferred supplier or from a supplier who has a proven track record with the
Town in terms of pricing, quality, and service - for design and external
project management to be awarded to Baker Turner Inc who successfully designed
and project managed the Saint Roberts Artificial Turf Field; and,
4)
That if Council supports the
installation of a grade beam during the initial construction of the artificial
turf for consideration to install an air supported structure in the future that
additional funding in the amount of $130,000 be allocated to this project; and,
5)
That the additional funding
requirement of $130,000 will be funded from the pre-approval of the 2012
Operating Non-Life Cycle funded Capital Budget; and,
6)
That any lighting replacements
and enhancements required be funded out of the 2012 Capital Lifecycle Program;
and further,
7)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
There was
no new business.
10. IN-CAMERA (8.6.) AND
RESTRICTED MATTERS (11.0)
Moved by
Councillor Alex Chiu
Seconded by
Councillor Colin Campbell
That, in
accordance with Section 239 (2) (a & b) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (9:51 AM):
1) The security of
property of the municipality or local board.
2) Personal matters
about an identifiable individuals, including municipal or local board
employees. (Restricted Agenda)
CARRIED
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
That the Committee rise from the in-camera session (10:04 AM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 10:05 AM.