Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 9

Monday, June 15, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on June 23, 2020.

 

---

1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JUNE 1, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the June 1, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

MARKHAM'S DRINKING WATER DISTRIBUTION SYSTEM – AN OVERVIEW ON COMPLIANCE INSPECTIONS AND OTHER REGULATORY AND WATER QUALITY ACTIVITIES (5.0)

Note: This memo is a follow-up to the discussions made at the June 1, 2020 General Committee pertaining to Item 8.1 The Ontario Ministry of Environment, Conservation and Parks – Markham Distribution System – Inspection Report, January 29, 2020.

B. Librecz, ext. 7761 and P. Fu, ext. 3010

• 1. That the memo dated June 10, 2020 titled “Markham’s Drinking Water Distribution System – An Overview on Compliance Inspections and other Regulatory and Water Quality Activities” be received.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE APRIL 27, 2020 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the April 27, 2020 Markham Public Library Board meeting be received for information purposes.

7.2

057-S-20 SUPPLY AND DELIVERY OF TWO (2) STREET SWEEPERS (7.12)

R. Law, ext. 4852, P. Englezakos, ext. 4896 and M. Lee, ext. 2239

• 1. That the report entitled “057-S-20 Supply and Delivery of Two (2) Street Sweepers” be received; and,

  2. That the contract for the supply and delivery of two (2) Tymco brand, model DST-6 regenerative (waterless, dustless) type street sweepers be awarded to The Equipment Specialists Inc. (an authorized Tymco dealer), in the amount of $814,080.00, inclusive of HST; and,

  3. That the costs of $814,080.00 be funded from account 057-6150-19207-005 (Corporate Fleet Replacement) with a budget available of $726,240.00; and,

  4. That the budget shortfall in the amount of $87,840.00 ($814,080.00 - $726,240.00 or $43,920 per unit) be funded from the Life Cycle Replacement and Capital Reserve Fund; and,

  5. That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11 (1) (b) which states, where there is only one source of supply for the goods to be purchased and (e) “where the City is acquiring specialized vehicles in which case the sources of supply may be identified based on technical specifications prepared by the User Department; and,

  6. That the units being replaced (1234 and 1235) be sold upon delivery of the new units in accordance with Purchasing By-Law 2017-8, Part V, Disposal of Personal Property. Proceeds will be posted to account 890 890 9305 (Proceeds from the Sale of Other Fixed Assets); and further,

  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

STAFF AWARDED CONTRACTS FOR THE MONTH OF MAY 2020 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of May 2020” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

8.1

CITYWIDE MULTI-PHASE SANITARY SYSTEM DOWNSPOUT DISCONNECTION PROGRAM – ANNUAL PROGRESS UPDATE AND 2020 DETAILS (5.3)

G. Miokovic, ext. 2519,  L. Xu, ext. 2967 and C. Fan, ext. 2618

• 1. That the report entitled “Citywide Multi-Phase Sanitary System Downspout Disconnection Program – Annual Progress Update and 2020 Details” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - ENVIRONMENT & SUSTAINABILITY ISSUES

9.1

THE BEST OF THE BEST #2 MARKHAM'S DIVERSION STRATEGY (2020-2023) (5.1)

Note: This presentation is deferred to the July 6, 2020 General Committee meeting. 

C. Marsales, ext. 3560

9.2

SWAN LAKE WATER QUALITY IMPROVEMENT PROGRAM (5.0)

R. Grech, ext. 2357

• 1. That the presentation, titled “Swan Lake Water Quality Improvement Program” be received; and,
     
  2. That Council approve the following Swan Lake Water Quality Program:
     1. Continue annual water quality monitoring
     2. Continue with annual geese control
     3. Introduce a new fish management program in 2021
     4. Introduce a chemical treatment program commencing in 2021, established such that chemical treatment be completed when average summer phosphorus concentrations in Swan Lake are above 150 ug/L for two consecutive summers; and,
        
  3. That Council direct staff to contact the private property owners who own a portion of Swan Lake to obtain financial contribution to the Swan Lake Water Quality Improvement Program; and further,
     
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT