GENERAL COMMITTEE
2009-03-30
Meeting
No. 08
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
B. Librecz, Commissioner
of Community & Fire Services
J. Baird,
Commissioner of Development Services
A. Brouwer, Deputy Clerk
J. Carnegie,
Director of Communications & Community Relations
B. Cribbett,
Treasurer
D. De Los Santos,
Small Business Coordinator
K. Kitteringham,
Town Clerk
J. Lustig, Director
of Financial & Client Services
P. Loukes, Director,
Operations
S. Laing, Director,
Human Resources
A. Moore, Manager of
Purchasing
B. Nicholson, Manager Business &
Technical Services
R. Slater, Senior
Construction Buyer
M. Visser, Manager
of Financial Strategy & Investments
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The General Committee convened at the hour of 9:05 a.m. with Councillor
J. Virgilio in the Chair.
1. BIZ
PAL LAUNCH (9.0)
Presentation
Andrew Brouwer, Deputy Town Clerk provided an overview of the history and
development of BizPaL, which produces a list of licences and permits required
for business start-up by all three levels of government. Mr. Brouwer highlighted potential BizPaL
users in Markham and some of the tactics the Town will use to promote BizPaL
among small businesses and entrepreneurs.
Don De Los Santos, Small Business Coordinator provided a demonstration of
BizPaL and highlighted its user-friendly features. It was noted that BizPaL will be launched on
the Town’s website by mid-April, assuming Council endorsement.
Moved by Councillor
J. Webster
Seconded by Regional
Councillor G. Landon
1)
That the presentation by Mr. A. Brouwer, Deputy Town Clerk, and Mr. De
Los Santos, Small Business Coordinator, entitled “Town of Markham’s BizPaL
Launch” be received; and further,
2) That BizPaL be endorsed by
Council.
CARRIED.
2. MINUTES OF THE
NOVEMBER 13, 2008
CONDOMINIUM WORKING GROUP (16.0)
Minutes
Moved by Councillor
D. Horchik
Seconded by Councillor
V. Burke
1) That
the minutes of the November 13, 2008 Condominium Working Group be received.
CARRIED.
3. MINUTES
OF THE JANUARY 21,
AND FEBRUARY 18, 2009
ADVISORY COMMITTEE
ON ACCESSIBILITY (16.0)
Jan.
21 Feb.
18
Moved by Councillor
D. Horchik
Seconded by
Councillor V. Burke
1) That the minutes of
the January 21, and February 18, 2009 Advisory Committee on Accessibility be
received.
CARRIED.
4. MINUTES
OF THE OCTOBER 16, 2008,
AND FEBRUARY 12, 2009
CYCLING AND PEDESTRIAN
ADVISORY COMMITTEE (16.0)
Oct.
16 Feb.
12
Moved by Councillor
D. Horchik
Seconded by
Councillor V. Burke
1) That the minutes of
the October 16, 2008, and February 12, 2009 Cycling and Pedestrian Advisory
Committee be received.
CARRIED.
5. MINUTES
OF THE FEBRUARY 23, 2009
VARLEY MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Moved by Councillor
D. Horchik
Seconded by Councillor
V. Burke
1) That the minutes of
the February 23, 2009 Varley McKay Art Foundation of Markham be received.
CARRIED.
6. APPOINTMENTS
AND RESIGNATIONS
TO ADVISORY COMMITTEES AND BOARDS (16.24)
Moved by Councillor V. Burke
Seconded by Councillor L. Kanapathi
German Mills
Community Centre Board
1) That the following
appointments to the German Mills Community Centre Board be confirmed for the
term ending December 31, 2009:
Erin Cattral,
Co-Chair
Kathy Branny,
Co-Chair
Myra Bechtel
Eileen Carter
Helen Duffy
Athena Hui
Sharon Raibmon
Cedar Grove
Community Centre Board
2) That the following
appointments to the Cedar Grove Community Centre Board be confirmed for the
term ending December 31, 2009:
Graeme Weston,
Chair
Paul Reesor
Murray Reesor
Frank Whittamore
Markham Race
Relations Committee
3) That the resignation
of June Veecock from the Markham Race Relations Committee be received with
regret; and,
4) That
the vacant position be advertised; and,
Markham
Public Art Advisory Committee
5) That the resignation
of Sean Colangelo from the Markham Public Art Advisory Committee be received
with regret; and,
6) That the
vacant position be advertised; and,
Markham
Environmental Advisory Committee
7) That the resignation
of Stephanie Chan from the Markham Environmental Advisory Committee be received
with regret; and,
8) That
the vacant position be advertised; and,
Heritage
Markham Committee
9) That the following
persons be appointed to the Heritage Markham Committee for the term ending
November 30, 2010;
Ronald Waine -
Markham Representative
Ted Chisholm -
Unionville Representative
Judith Dawson -
Thornhill Representative
Appointments to the
Heritage Markham Committee were requested to be brought forward to the March
31, 2009 meeting of Council for consideration.
Animal
Care Committee
10) That the resignation
of Charlene Crawford from the Animal Care Committee be received with regret and
a letter of appreciation be forwarded; and,
11) That
the vacancy be advertised in the normal manner (please see note 7);
and,
The Canada
Day Committee
12) That the resignations
of May Fung and Antonette DiNovo from the Canada Day Committee be accepted with
regret and letters of appreciation be forwarded; and
13) That
the vacancies be filled in the normal manner (please see note 8); and further,
Markham
Public Library Board
14) That the following
persons be appointed to the Markham Public Library Board for the term ending
November 30, 2010 (please see note 9):
David
Jones
Ted
McDermott
Amanda
Turner
CARRIED.
Moved by Councillor
D. Horchik
Seconded by Deputy
Mayor J. Heath
1) That the issue of the
expiration of terms of appointment of Members of Council to various committees be
discussed at the April 6, 2009 General Committee meeting.
CARRIED.
7. STAFF
AWARDED CONTRACTS FOR
THE MONTH OF FEBRUARY 2009 (7.12)
Report 1
Moved by Councillor
D. Horchik
Seconded by Regional
Councillor G. Landon
1) That the report
entitled “Staff Awarded Contracts for the Month of February 2009” be received;
and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
8. 2008 INVESTMENT
PERFORMANCE REVIEW (7.2)
Report 1 2 3 4 5 6
Moved by Councillor
D. Horchik
Seconded by
Councillor V. Burke
1)
That the report dated March 30,
2009 entitled “2008 Investment Performance Review” be received; and,
2)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED.
9. TOWN
OF MARKHAM INVESTMENT POLICY (7.0)
Report 1
Moved by Councillor
J. Webster
Seconded by
Councillor D. Horchik
1) That the attached
“Town of Markham Investment Policy” be received and adopted by the Town; and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
10. EXPRESSION OF INTEREST 192-I-08
ADVERTISING SALES, DESIGN,
PRODUCTION OF THE MARKHAM
RECREATION AND COMMUNITY GUIDE (7.12)
Report 1
Moved by Councillor
D. Horchik
Seconded by
Councillor V. Burke
1)
That the report entitled
“Expression of Interest 192-I-08 Advertising Sales, Design and Production of
the Markham Recreation and Culture Guide” be received”; and,
2)
That staff be authorized to award
the Design and Production of the Markham Recreation Guide in the annual amount
of $310,400.00 and the associated commission of 18% for advertising sales to
“Punch Communication Inc.”; and,
3)
That the contractual agreement
be for two (2) years with an option to extend for an additional two (2) years,
with an exit clause after four issues dependant on success of the program; and,
4)
That the Manager of Purchasing
in consultation with the Director of Communication and Community Relations be
authorized to continue the contract, if found successful as per financial
returns on page 4 after the first four issues, and after two (2) years; and,
5)
That the Commissioner
of Corporate Services be authorized to execute an agreement with the preferred
proponent in a form satisfactory to the Town’s Solicitor; and further,
6)
That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
11. REVISIONS TO
PURCHASING
BY-LAW 2004-341 (7.9)
Please note this item has been deferred to a future
General Committee meeting to allow for further review by staff.
12. AWARD OF CONTRACT 007-T-09
TOWN-WIDE CATCH BASIN CLEANING (7.12.1)
Report
Moved by Councillor
D. Horchik
Seconded by Deputy
Mayor J. Heath
1) That the report entitled “Award of Contract 007-T-09
Town-wide Catch Basin Cleaning” be received; and,
2) That the contract for 007-T-09 Town-wide Catch Basin
Cleaning be awarded to the lowest priced bidder in the estimated annual amount
of $208,920.00 exclusive of GST,
totalling $417,840.00 exclusive of GST for a period of
two (2) years; and,
3) That funds for this contract for the 2009 period be drawn from
the 2009 Operating Budget Accounts 700 507 5305 Catch Basin Cleaning and 700
507 5760 Tipping Fees in the estimated amount of $208,920.00 exclusive of GST;
and,
4) That funds for this contract for the 2010 period, in the
estimated amount of $208,920.00 exclusive of GST, be
included in the 2010 Operating Budget; and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED.
13. FEDERAL AND PROVINCIAL
INFRASTRUCTURE PROGRAMS (7.0)
Report
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Moved by Councillor
L. Kanapathi
Seconded by
Councillor V. Burke
1) That
the report dated March 30, 2009 entitled “Federal and Provincial Infrastructure
Funding Programs” be received; and,
2) That
the projects as outlined in Exhibit B be considered and approved for submission
to the Government of Canada and the Province of Ontario under the identified
grant programs; and,
3) That
the Mayor submit a letter on behalf of the Town of Markham to Minister Baird
(Member of Parliament) and Minister Smitherman (Member of Provincial
Parliament) outlining the details of each project for consideration of the
various grant opportunities; and further,
4) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
14. MARKHAM TREES FOR TOMORROW PROGRAM
2008 STATUS REPORT (5.7)
Report 1
Moved by Regional
Councillor G. Landon
Seconded by
Councillor L. Kanapathi
1) That
the ‘Markham Trees for Tomorrow 2008 Status Report be received and the 2009
Work Plan be endorsed; and,
2) That
Council, staff and community leaders continue to promote and actively
participate in the program; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED.
15. REPLACEMENT OF MUNICIPAL
REPRESENTATIVE FOR THE CREDIT VALLEY
TORONTO REGION COMMITTEE
AND CENTRAL LAKE ONTARIO REGION
AS REQUIRED BY THE CLEAN WATER ACT (13.4)
Letter
Moved by Councillor
J. Webster
Seconded by
Councillor V. Burke
1) That the letter
dated February 19, 2009 regarding municipal representation on the Credit
Valley, Toronto Region and Central Lake Ontario Region Source Protection
Committee be received; and,
2) That the Regional
Municipality of York’s appointment of Laura McDowell as the municipal
representative to the Credit Valley, Toronto Region and Central Lake Ontario
Region Source Protection Committee be endorsed.
CARRIED.
IN CAMERA MATTERS
Moved by Regional
Councillor G. Landon
Seconded by
Councillor J. Webster
That, in accordance with Section 239 (2) (b), (c), and (e) of the Municipal Act, General Committee
resolve into an in-camera session to discuss the following confidential matters:
1) A proposed or pending acquisition or
disposition of land by the municipality or local board with respect to the
Innovation Synergy Centre in Markham renewal of sublease with Alcatel – Lucent
Canada Inc. (8.6).
2) A
personal matter about an identifiable individual, including municipal or local
board employees, regarding the appointment of the Fire Chief (11.6).
3) A
litigation or potential litigation matter, including matters before
administrative tribunals, affecting the municipality or local board, with
respect to a taxation matter regarding Home Depot Holdings Inc. (7.1).
CARRIED.
Moved by Councillor L.
Kanapathi
Seconded by Regional
Councillor G. Landon
That Committee rise
from its in-camera session (11:16 a.m.)
CARRIED.
ADJOURNMENT
The General Committee
adjourned at 11:16 a.m.