FINANCE & ADMINISTRATIVE
COMMITTEE
2002-10-21 - Canada Room
Meeting No. 16
Attendance
|
Reg. Councillor B. O'Donnell
Councillor D. Horchik
Mayor D. Cousens (2:25pm)
|
J. Livey,
Chief Administrative Officer
J. Mascarin,
Acting Town Solicitor
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Acting Commissioner of Development
Services
J. Sales,
Commissioner of Community & Fire
Services
B. Cribbett,
Treasurer
S. Birrell,
Town Clerk
S. Chait,
Director of Economic Development &
Director of Corporate Quality
B. Varner,
Real Property Manager
P.
Wealleans, Director, Taxation
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 2:05 p.m. with
Councillor K.
Usman in the Chair.
DISCLOSURE OF INTEREST
None
1. MARKHAM
HYDRO - ELECTRICITY RATES
1999 - 2002 (13.7)
Mr.
Milan Bolkovic, Chief Executive Officer, Mr. Robert Lyew, Vice- President,
Finance, and Mr. Ed Benvenuto, Customer Service Manager, Markham Hydro, were in
attendance and participated in a presentation on "Electricity Rates 1999 -
2000". Copies of the presentation
were distributed.
It was
understood that a further presentation is being made to Council Members on
October 29, 2002, and it was requested that details regarding increases in the
hydro bills for the average homeowner in Markham be presented at this time.
Moved by
Councillor J. Heath
Seconded by
Regional Councillor T. Wong
That the presentation by Mr. Milan Bolkovic, Chief Executive Officer,
Mr. Robert Lyew, Vice-President, Finance, and Mr. Ed Benvenuto, Customer
Service Manager, Markham Hydro, with respect to electricity rates - 1999 to
2002, be received;
And that Markham Hydro representatives be requested to provide details
regarding increases in the hydro bills since 1999 for the average homeowner in
Markham to the Committee of the Whole Meeting to be held on October 29, 2002.
CARRIED
2. 2003
INTERIM SPENDING AUTHORITY (7.4 & 7.5)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Heath
That
Council receive the report "2003 Interim Spending Authority" dated
October 21, 2002;
And
that Council approve pre-budget operating expenditures of up to 50% of the 2002
approved Operating Budget.
CARRIED
3. BY-LAW
TO AUTHORIZE TEMPORARY BORROWING (7.0)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Heath
That
a by-law be brought forward for Council approval to authorize the temporary
borrowing, if required, of an amount not to exceed $70,900,000 from January 1,
2003 to September 30, 2003 and $35,450,000 from October 1, 2003 to December 31,
2003 to meet the current expenditures of the Corporation until taxes are
collected and other revenues are received.
CARRIED
4. CIVIC
CENTRE ART ENHANCEMENT (12.2.6 & 6.5)
Moved by
Councillor J. Heath
Seconded by
Regional Councillor T. Wong
*That
the Director/Curator of The Frederick Horsman Varley Art Gallery of
Markham be authorized to initiate and manage a program incorporating local
artwork into key public spaces in the Town of Markham's Civic Centre to replace
the current artwork leased through Visual Arts Ontario;
*And
that the Director/Curator be authorized to purchase artwork on an annual
basis from artists practicing within the Town
of Markham by redirecting the $2,000 annual rental fee the Town
currently pays to Visual Arts Ontario to a fund designated to acquiring art for
the Civic Centre;
*And
that following the conclusion of Visual Arts Ontario's final contract extension
(to April 15, 2003), the Director/Curator be authorized to fill the
vacated spaces at the Civic Centre with art by Town of Markham artists;
And
that approval is received of the following basic criteria for selecting artwork
intended for display at the Civic Centre:
a. Works
should represent the efforts of artists practicing within the Town of Markham
b. A
variety of art media and stylistic applications should be selected to appeal to
a
broad range of aesthetic tastes (i.e. works
on canvas balances with works on
paper, and a combination of both
representational and abstract compositions)
c. Artwork
should be selected to complement the location in the Civic Centre in which it
is to be installed (i.e. scale, media, and subject matter of the art should
complement the architectural features of the space)
d. Subject
matter should befit a corporate ambiance and not reflect any evidence of
pornography or violence
e. Artwork
should be placed in locations that maintain appropriate environmental
conditions (i.e. works on paper should not be placed in direct sunlight,
artwork should not be placed in direct proximity to sources of water, etc.)
f. The
installation of all work should adhere to the Town's regulated health and
safety guidelines and pose no tangible public risk;
*And
that the Director/Curator be authorized to source and recommend the
artwork intended for the Civic Centre based on the approved criteria for
selecting such artwork and then seek one-step approval from a designated
representative(s) for the Civic Centre;
*And
that the Director/Curator be authorized to assume the custodial role of
managing the artwork on display at the Civic Centre, responsible for its
selection, presentation, interpretation, conservation and storage, and will
liaise with the Civic Centre Coordinator as required, to ensure that
appropriate property management practices, such as signage and labelling, etc.
are followed;
And
that approval is received to include the installation of expository labels for
visitors to read in proximity to the works on display, listing information
about the artists and their work;
And
further that approval is received to commence introducing art enhancements in
other community buildings within the Town of Markham (i.e. libraries, community
centres, senior centres, etc.) by continuing to access the art purchase fund
after the installation has been completed at the Civic Centre.
CARRIED
----------------------------------------------------------------------------------------------------------------
*Amended by Council at its meeting held
October 29, 2002 to replace the words "Director/Curator" with the
word "Director" in Paragraphs 1, 2, 3, 5 & 6.
5. TENDER
AWARD - CONTRACT NO. 122-T-02
WARDEN AVENUE WATERMAIN
14TH AVENUE TO HIGHWAY 7 (7.12 &
5.4)
Moved by
Regional Councillor G. Landon
Seconded by
Regional Councillor T. Wong
That
the tender for the construction of the Warden Avenue watermain be awarded to
the lowest qualified bidder, Mardav Construction Limited in the amount of
$2,734,401.05 inclusive of 7% GST and contingencies ($2,632,180.45 inclusive of
3% GST and contingencies);
And
that the Mayor and Clerk be authorized to execute the contract for the
construction of the Warden Avenue watermain with Mardav Construction Limited;
And
that Engineering Department staff be authorized to retain the consulting firm
of MacViro Consultants to provide inspection and contract administration
services during construction of the watermain at an upset limit of $97,498.40
inclusive of 7% GST and disbursements ($93,853.60 inclusive of 3% GST and
disbursements);
And
that Engineering Department staff be authorized to retain the geotechnical
consulting firm of Geo-Canada to provide tunnel monitoring and geotechnical
testing services during construction of the watermain at an upset limit of
$32,148.15 inclusive of 7% GST and disbursements ($30,946.35 inclusive of 3%
GST and disbursements);
And
that project costs in the original budgeted amount of $2,100,000 be funded from
the Engineering Department approved 2002 Capital Budget (project # 4727,
account # 83-5350-4727-005);
And
that pre-budget approval of the Engineering Department 2003 Capital Budget be
granted for the balance of the project costs totalling approximately
$900,000.00;
And
that the total project costs be funded from the Markham Centre Area Specific
Development Charge account;
And
that the Finance Department be authorized to temporarily fund the project from
alternative Development Charge sources in the event that the Markham Centre
Area Specific Development Charge account does not contain sufficient funds;
And
that the next update of the Town Development Charges By-Laws include the final
value of the Warden Avenue watermain construct project;
And
that the Mayor and Clerk be authorized to execute agreements with Hydro One
Networks Inc., IBM Canada, Canadian National Railways Properties Inc., and the
Ontario Realty Corporation in a form satisfactory to the Town Solicitor and the
Chief Administrative Officer to acquire the easements necessary to construct
the Warden Avenue watermain.
CARRIED
6. INTERNATIONAL
MUNICIPAL LAWYERS' ASSOCIATION (IMLA)
MR. STEVEN O'MELIA - FIRST RECIPIENT
- CANADIAN
SCHOLARSHIP FUND - (11.10 &
16.5)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor T. Wong
That congratulations be extended to Mr. Steven O'Melia, Assistant Town
Solicitor, on being chosen as the first recipient of the Canadian Scholarship
Fund, which was established to provide an opportunity annually for a young
Canadian lawyer to attend and present a paper on a municipal law topic at the
Annual Conference of the International Municipal Lawyers' Association, being
held in 2002 in Denver, Colorado, October 20 - 23.
CARRIED
7. VISIT
OF PRINCESS ELETTRA MARCONI
MONDAY, OCTOBER 29, 2002 (12.2.6
& 10.14)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor J. Virgilio
*That the name "Guglielmo Marconi Drive" be used as the name
of a street in a future residential or commercial development within the Town
of Markham, subject to consultation with the Region of York;
And that a special presentation of the street sign, "Guglielmo
Marconi Drive", be made to Princess Elettra Marconi, the daughter of
Guglielmo Marconi, at a reception being held in her honour at the Markham Civic
Centre on Monday, October 28, 2002, between 5:00 p.m. and 6:30 p.m.
CARRIED
----------------------------------------------------------------------------------------------
*Amended
by Council at its meeting held October 29, 2002, to add the following clause:
And
further that every effort be made to name the street on which the monument is
to be placed: "Guglielmo Marconi Drive".
8. TAX
SALE PROPERTY
ROBINSON STREET REAR (7.3
& 8.7)
Moved
by Councillor S. Daurio
Seconded
by Councillor D. Horchik
That
the Treasurer proceed with the sale of the following property under the Municipal
Tax Sales Act, R.S.O. 1990:
O/S Tax as of
Assessment
Roll Number Address Description Sept 2002
1936-040-280-21250 Robinson St. Vacant Land $18,292.38
And
that the property be advertised for sale by public auction in accordance with
the Municipal Tax Sales Act, R.S.O. 1990;
And
that the Treasurer be authorized to accept any offer, which is a cash offer for
a price equal to or exceeding the current outstanding taxes;
And
that the Commissioner of Development Services be authorized to submit a bid at
the auction.
CARRIED
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9. STAFF
AWARD OF CONTRACTS FOR PERIOD
SEPTEMBER 9 TO OCTOBER 7, 2002
(7.12)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Heath
That
the report entitled "Staff Awarded Contracts for the Period from September
9 to October 7, 2002" dated October 21, 2002 be received for information
only.
CARRIED
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor T. Wong
That
Committee resolve In Camera at 2:40 p.m. to discuss property and personnel
matters.
(2:40
p.m.)
CARRIED
Moved
by Regional Councillor B. O'Donnell
Seconded
by Regional Councillor G. Landon
That
the Committee rise at 3:30 p.m. and report.
CARRIED
10. TOUR
OF DEVELOPMENT IN NORTH YORK (CITY OF TORONTO)
OCTOBER
23, 2002 (10.0 & 13.5.4)
Regional
Councillor F. Scarpitti advised that a tour of development projects in North
York (City of Toronto) has been arranged for Wednesday, October 23, 2002. The tour will be led by Mr. Bryan Tuckey,
Commissioner of Planning, Region of York.
Members were requested to contact Regional Councillor Scarpitti if
interested in attending.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 3:30 p.m.