Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 19

Monday, December 07, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on December 9, 2020. 

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE NOVEMBER 16, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 16, 2020 General Committee meeting be confirmed. 

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

Additional correspondence titled "COVID-19 Related Enforcement Issues" is attached. 

• 1. That the following communications dated November 19, 2020, from York Region be received for information purposes:
     1. Lane Designation Bylaw Update E-Bikes and E-Scooters
     2. 2020 Street Tree Health and Performance Update
     3. Update: 10-Year Paramedic Services Resources and Facilities Master Plan
     4. Forecast for Long-Term Care and Seniors’ Housing Implications
     5. Improving Connectivity for Ontario Program: Funding Application
     6. Royal Orchard Boulevard Ramps at Bayview Avenue 
     7. COVID-19 Related Enforcement Issues

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE MARCH 10, 2020, SENIORS ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the March 10, 2020 Seniors Advisory Committee meeting be received for information purposes. 

7.2

MINUTES OF THE JUNE 17, 2020 WASTE DIVERSION COMMITTEE (16.0)

• 1. That the minutes of the June 17, 2020 Waste Diversion Committee meeting be received for information purposes. 

7.3

MINUTES OF THE OCTOBER 22, 2020 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the minutes of the October 22, 2020 Markham Environmental Advisory Committee meeting be received for information purposes. 

7.4

MINUTES OF THE OCTOBER 26, 2020 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the October 26, 2020 Markham Public Library Board meeting be received for information purposes. 

7.5

MINUTES OF THE NOVEMBER 3, 2020, NOVEMBER 6, 2020, NOVEMBER 10, 2020 AND NOVEMBER 17, 2020 BUDGET COMMITTEE (16.0)

• 1. That the minutes of the November 3, 2020, November 6, 2020, November 10, 2020 and November 17, 2020 Budget Committee meetings be received for information purposes. 

7.6

CONTRACT EXTENSION FOR WATER METER READING AND BILLING SERVICES (7.0, 5.3)

S. Manson, ext. 7514

• 1. That the report entitled "Contract Extension for Water Meter Reading & Billing Services " be received; and,

  2. That the contract for Water Meter Reading & Billing Services with Alectra Utilities be extended for an additional year (January 1, 2021 to December 31, 2021) increasing from $1,508,427.44 to $1,553,680.26 inclusive of HST for 2021, a 3% escalation over the 2020 rate; and,

  3. That the 2021 Waterworks Operating budget be increased by $45,252.82 in 2021 ($1,553,680.26 – 1,508,427.44) and funded from account #760-998-5390 Water Billing/ Administration, subject to Council approval of the 2021 operating budget; and,

  4. That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and Section 11.2 which states “Request for Tenders, Requests for Proposals and Requests for Quotations may not be required for goods and services to be provided by Utility Companies”; and,

  5. That the Mayor and Clerk be authorized to execute the contract extension agreement between the City and Alectra Utilities, in a form satisfactory to the City Solicitor; and further,

  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

RECYCLING DEPOT STAFFING CONTRACT EXTENSION (7.12)

C. Marsales, ext. 3560 and T. Casale, ext. 3190

• 1. That the report entitled “Recycling Depot Staffing Contract Extension” be received; and,

      

  2. That the service Contract for Recycling Depot Staffing be awarded to The Recycle People Corporation, for two years from January 1, 2021 to December 31, 2022 at an estimated cost of $378,145.24 inclusive of HST;
     • Year 1 (2021) $187,510.04
     • Year 2 (2022) $190,635.20

       Total (2 years) $378,145.24

        

  3. That the 2021 Waste Management Recycling Depot Staffing Operating budget be increased from $168,134.00 to $187,510.04. The budget shortfall in the amount of $19,376.04 ($187,510.04 - $168,134.00) be funded through reallocation of the existing Waste Management Operating budget, subject to Council approval of the 2021 Operating budget; and

      

  4. That the City’s tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1,(c), Non Competitive Procurement, “when the extension of an existing Contract would prove more cost-effective or beneficial; and further,

      

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

RACE RELATIONS COMMITTEE MINUTES - SEPTEMBER 14, 2020 (16.34)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the September 14, 2020 Race Relations Committee meeting:

"Whereas the Race Relations Committee acknowledges systemic racism in Markham and in Canada, as described by Minister Marty Molengraaf on behalf of the Unionville Prebystarian Church; and, 

That the Race Relations Committee encourages Council to:

• Move forward to survey and solicit the opinion of Markham’s communities on measures to dismantle systemic racism; and,

• Update the Diversity Action Plan towards furthering inclusion in Markham."

• 1. That the minutes of the Race Relations Committee meeting held on September 14, 2020 be received for information purposes.

9.2

ADVISORY COMMITTEE ON ACCESSIBILITY MINUTES - JULY 6, 2020, SEPTEMBER 21, 2020 AND OCTOBER 19, 2020 (16.34)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the October 19, 2020 Advisory Committee on Accessibility meeting:

"That the Advisory Committee on Accessibility recommend to Markham Council that a Regional Councillor be appointed to the Committee."

• 1. That the minutes of the Advisory Committee on Accessibility meetings held July 6, 2020, September 21, 2020 and October 19, 2020 be received for information purposes.

9.3

ANIMAL CARE COMMITTEE MINUTES - MARCH 9, 2020 AND OCTOBER 28, 2020 (16.34)

Note: Appendix A is included in the October 28, 2020 minute document. For background information, the original Terms of Reference showing changes made by the Animal Care Committee members is attached.

Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the October 28, 2020 Animal Care Committee meeting:

"That the Committee endorse the revised Animal Care Committee Terms of Reference as amended (see Appendix “A”); and,

That the Animal Care Committee request that Markham Council endorse the changes to the Animal Care Committee Terms of Reference."

• 1. That the minutes of the Animal Care Committee meetings held March 9, 2020 and October 28, 2020 be received for information purposes.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

14.1

FINANCE & ADMINISTRATIVE ISSUES

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - NOVEMBER 16, 2020 AND NOVEMBER 30, 2020 (16.0) [ Section 239 (2) (a)(b)(e)(k)]

14.1.2

APPROVAL OF RESTRICTED AND CONFIDENTIAL GENERAL COMMITTEE MINUTES – FEBRUARY 18, 2020; SEPTEMBER 8, 2020 AND NOVEMBER 30, 2020 (16.0) [Section 239 (2) (b)(d)]

14.1.3

LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS; PERSONNEL MATTER; RESTRICTED AND CONFIDENTIAL (11.0) [SECTION 239 (2)(d)]

15.

ADJOURNMENT