Electronic General Committee Revised Agenda
Revised Items are Italicized.

Meeting Number: 7

Tuesday, May 19, 2020 at 9:30 A.m. - 3:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on May 26, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 4, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 4, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note: Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications from York Region be received for information purposes:
     1. Transportation Services Capital Infrastructure Status Update
     2. 2020 Speed Limit Revisions
     3. Proposed Temporary Delegation of Authority for Amendments to Traffic Bylaws
     4. 2019 Greening Strategy Achievements
     5. Vector-Borne Disease Program 2019 - 2020 Annual Update
     6. Motion - Adoption of International Holocaust Remembrance Alliance (IHRA) Definition of Antisemitism
     7. Five Year Review of the SM4RT Living Waste Management Master Plan
     8. 2019 Development Charge Reserve Fund Statement
     9. Social Service Response to COVID-19 Global Pandemic
     10. Supporting Residents and Businesses Impacted by COVID-19
• 2. That the following communication be received and referred to staff:

  1. 1. Transfer of Part III Prosecutions to the Regional Municipality of York

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE FEBRUARY 24, 2020 AND APRIL 2, 2020 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the February 24, 2020 and April 2, 2020 Markham Public Library Board meeting be received for information purposes.

   

7.2

MINUTES OF THE APRIL 15, 2020 AND APRIL 22, 2020 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

Note: This matter will be discussed at the May 11, 2020 Development Services Committee meeting.

• Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the April 15, 2020 Board of Management Unionville Business Improvement Area meeting:

  1. That the minutes of the April 15, 2020 and April 22, 2020 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes; and, 
  2. That Council be requested to amend the Main Street Unionville parking by-law to not allow any parking on either side of the street during emergency and social distancing measures enacted by the City of Markham.

   

7.3

2020 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.4)

S. Skelcher, ext. 3880 and K. Soneji, ext. 2681

• 1. That the report titled “2020 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated May 19, 2020 be received; and,

      

  2. That the 2020 Operating Budget in the amount of $214,221 for the Unionville Business Improvement Area (UBIA) be approved; and,

      

  3. That the 2020 Operating Budget in the amount of $309,951 for the Markham Village Business Improvement Area (MBIA) be approved; and,

      

  4. That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $239,640 for the MBIA members be included in the 2020 Tax Levy By-law; and further,

      

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

   

7.4

2020 APRIL YEAR-TO-DATE RESULTS OF OPERATIONS (7.0)

Note: Please see report attached. 

M. Vetere, ext. 2463

• 1. That the report titled “2020 April Year-to-Date Results of Operations” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

2020 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated May 19, 2020 entitled “2020 First Quarter Investment Performance Review” be received.

      

7.6

2020 TAX RATES AND LEVY BY-LAW (7.3)

S. Manson, ext. 7514

• 1. That the report dated May 19th, 2020 entitled “2020 Tax Rates and Levy By-law” be received; and,

  2. That a by-law to provide for the levy and collection of property taxes totalling $757,117,957 required by the City of Markham, the Regional Municipality of York, Province of Ontario (Education) and Business Improvement Areas, in a form substantially similar to Appendix A (attached), satisfactory to the City Solicitor and provides for the mailing of notices and requesting payment of taxes for the year 2020, as set out as follows, be approved; and,

  TAX LEVYING BODY	2020 TAX LEVY AMOUNT
  City of Markham	$163,032,116
  Region of York	$341,430,831
  Province of Ontario (Education)	$252,201,149
  Markham Village BIA	$239,640
  Unionville BIA	$214,221
  Total	$757,117,957

  3. That staff be authorized to levy against Markham Stouffville Hospital and Seneca College the annual levy pursuant to Section 323 of the Municipal Act, 2001, as outlined in Section 9 of the attached by-law once the required information is received from the Ministry of Training, Colleges and Universities; and,

  4. That the attached by-law be passed to authorize the 2020 Tax Rates and Levy By-law; and further,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.7

STAFF AWARDED CONTRACTS FOR THE MONTHS OF MARCH AND APRIL (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of March and April” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

COVID-19 – FINANCIAL IMPACT UPDATE (7.0)

Note: Please see presentation attached. 

J. Lustig, ext. 4715

• 1. That the presentation entitled “COVID-19 – Financial Impact Update” be received; and,
  2. That the City Treasurer report back to General Committee in July; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

9.1

SINGLE USE PLASTIC REDUCTION STRATEGY - PHASE 1 (5.1)

Note: Please see Updated Memorandum in response to the May 4, 2020 General Committee's request.

C. Marsales, ext. 3560

• 1. That the report entitled “Single Use Plastic Reduction Strategy – Phase 1” be received; and,
  2. That the presentation entitled “Single Use Plastic Reduction Strategy - Phase 1 - Presentation” be received; and,
  3. That the Memorandum – Styrofoam Recycling Program Cost Analysis (Single Use Plastics Program) be received; and,
  4. That the Waste and Environmental Management Department undertake a review of all municipal facilities for opportunities to eliminate or reduce non-essential single use plastic (“SUP”) products and collaborate with the appropriate staff to source alternative products; and,
  5. That a community-wide education program be implemented to raise awareness of the SUP issue and provide options for SUP reduction; and,
  6. That effective October 20, 2020 (Waste Reduction Week) non-food packaging  Styrofoam be banned from curbside collection; and,
  7. That staff report back on the results of Phase 1 actions and outline Phase 2 recommendations regarding the implementation of a potential municipal by-law or other methods to reduce plastic retail shopping bags and polystyrene convenience food containers from distribution in Markham including the estimated financial impact and legal implications associated with the implementation and enforcement of a by-law; and,
  8. That a copy of this report and recommendations be forwarded to York Region and the local municipalities for their information; and further, 
  9. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

AMO REQUEST FOR PREFERRED MUNICIPAL BLUE BOX TRANSITION TIMING (5.1)

C. Marsales, ext. 3560

• 1. That the Report entitled “AMO request for Preferred Municipal Blue Box Transition Timing ” be received; and,
  2. That the City of Markham jointly with York Region and the Local Municipalities support 2025 as the preferred Blue Box transition date (year 3) of the transition process; and,
  3. That the City of Markham elect to continue to provide Blue Box collection services to residents (post transition) on behalf of the product producers should both parties arrive at mutually agreeable commercial terms; and,
  4. That the City of Markham reserve the option to amend Markham’s transition date and collection service preference at any time if it is determined to be financially and operationally beneficial to the City; and,

  5. That staff be directed to report back in the fall of 2020 after release of the Provincial Blue Box regulations; and,

  6. That the City Clerk be directed to forward a copy of this resolution to the Association of Municipalities of Ontario, York Region and Local Municipalities; and the Ontario Ministry of the Environment, Conservation and Park; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

SUBDIVISION ENTRANCE FEATURES (5.10, 10.7)

S. Dearborn, ext. 4551

• 1. That the report titled “Subdivision Entrance Features” be received; and,

  2. That the presentation titled “Subdivision Entrance Features” be received; and,

  3. That subdivision entrance features that diminish public safety, or are at the end of their service life be removed as outlined in this report; and further,

  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

10.1

PILOT PRIVATE PLUMBING PROTECTION PROGRAM (5P) UPDATE (5.7)

R. Grech, ext. 2357 and L. Xu, ext. 2967

• 1. That the report titled “Pilot Private Plumbing Protection Program (5P) Update” be received; and,
  2. That Staff be authorized to extend the Private Plumbing Protection Program (project #18324) for an additional two years starting on May 1, 2020 until April 30, 2022; and,
  3. That the two year program extension be funded by the remaining funds allocated to the original pilot program through the Stormwater Fee Reserve; and,
  4. That the consulting engineering services required to support the two year extended program be continued with R.V. Anderson & Associates Limited with the remaining funds under their existing purchase order PO PD18054 and PD18073; and,
  5. That By-law 2018-20 be repealed and replaced in its entirety with the Private Plumbing Protection Rebate By-law 2020-XXX substantially in the form attached as Appendix “A” to this Staff report; and,
  6. That Staff report back to Council after the two year extension period to assess the further extension of the program; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

11.1

CONTINUING MARKHAM'S DIGITAL TRANSFORMATION: "THE FUTURE OF WORK IS NOW" (12.0)

Note: Notice of this Motion was provided at the May 4, 2020 General Committee meeting. 

• Moved By: Regional Councillor Jim Jones
  Seconded by: Ward 4 Councillor Karen Rea

  Whereas, in just a few short months the Covid-19 pandemic has fundamentally changed the way we live and work, and its impact will continue to be felt for the foreseeable future; and

  Whereas, working remotely has created immense challenges for governments, businesses and employees, and has heightened the requirement for more integrated systems, and advanced collaboration tools and videoconferencing technologies to ensure productivity; and,

  Whereas, cities and workplaces are in the midst of an unprecedented digital transformation driven by the rise of mobile and connected systems, the explosion of online data, and the emergence of automated integrated business solutions and technologies such as artificial intelligence and machine learning; and,

  Whereas, the Covid-19 pandemic has accelerated the opportunity for governments and businesses to dramatically transform how they work, significantly improve operational efficiency, and support remote team collaboration; and,

  Whereas, the City of Markham is proceeding with its vision of a “frictionless City, with the implementation of Digital Markham, its roadmap for digital innovation, collaboration and partnership among citizens, businesses and government; and,

  Whereas, Markham is already a leader in the provision of digital services and has already leveraged a number of the latest technology platforms to improve service delivery to residents and businesses including online voting, ePlan, and a full suite of online services; and,

  Whereas, cities need to consider the role technology should play in facilitating remote work, enhancing engagement, collaboration, new ways of working and potential leveraging of opportunities across municipalities/other levels of government; and,

  Whereas, Markham has become aware of potential benefits of Microsoft 365 in supporting “work anywhere”, organizational effectiveness and employee productivity, and a possible opportunity for a free six month trial of Microsoft 365 Enterprise software.

  And therefore, be it resolved that Markham Council direct Staff to investigate the opportunity and report back on the feasibility of implementing a free trial of the Microsoft 365 Enterprise integrated software solution, including associated costs, work effort, anticipated benefits and the establishment of a Council/Staff committee to guide the pilot, if approved.

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

FINANCE & ADMINISTRATIVE ISSUES

15.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - FEBRUARY 18, 2020 (16.0) [Section 239 (2) (a) (b) (c) (e) (f)]

15.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

15.2.1

THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 8) (8.2) [Section 239 (2) (a)] 

15.2.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.6) [Section 239 (2) (c)] 

16.

ADJOURNMENT