General Committee
September 15, 2014
Meeting
Number 18
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
|
|
|
Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Mary Creighton, Director of Recreation
Services
Andrea Tang, Manager of
Financial Planning
Barb Rabicki, Manager of
Parks Operations
Mohammed Hosseini-Ara, Director of
Culture
Corinna Ghaznavi,
Public Art Coordinator
Gary Adamkowski, Senior
Manager, Facilities
Phoebe Fu, Director of
Asset Management
Alida
Tari, Council/Committee Coordinator
|
|
|
|
|
The General Committee meeting convened at the hour of 9:08 AM with Councillor
Carolina Moretti in the Chair. Mayor Frank Scarpitti assumed the Chair at 3:05
PM. Councillor Alex Chiu Chaired Community Services related items; Councillor
Valerie Burke Chaired Environment and Sustainability and Councillor Logan
Kanapathi Chaired Building, Parks and Construction related items.
General Committee recessed at 9:50 AM and reconvened at 10:53 AM. General Committee recessed at 12:02 PM and
reconvened at 12:54 PM.
Disclosure of
Interest
None disclosed.
1. 2014 JUNE YEAR-TO-DATE REVIEW OF
OPERATIONS AND YEAR END PROJECTION (7.4)
Presentation
Andrea Tang, Manager
of Financial Planning delivered a PowerPoint presentation regarding the June
2014 Year-to-Date review of Operations and Year-End Projection.
There was brief
discussion regarding the potential of receiving Provincial support for the 2013
December Ice Storm.
Moved by Councillor
Alex Chiu
Seconded by Mayor
Frank Scarpitti
1) That the presentation
provided by Andrea Tang, Manager of Financial Planning titled “June 2014
Year-To-Date (YTD) Review of Operations & Year-End Projection” be received.
Carried
2. MINUTES OF THE SEPTEMBER 8, 2014
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the September 8, 2014 General Committee meeting be confirmed.
Carried
3. MINUTES OF THE MAY 12, 2014 AND JUNE 9, 2014
CANADA DAY COMMITTEE (16.0)
May
12 June
9
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the May 12, 2014 and June 9, 2014 Canada Day Committee meeting be
received for information purposes.
Carried
4. MINUTES OF THE APRIL 28, 2014 AND MAY 26, 2014
FLATO MARKHAM THEATRE ADVISORY BOARD (16.0)
April
28 May
26
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the April 28, 2014 and May 26, 2014 Flato Markham Theatre Advisory
Board meeting be received for information purposes.
Carried
5. MINUTES OF THE JULY 8, 2014
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That
the minutes of the July 8, 2014 Seniors Advisory Committee meeting be received
for information purposes.
Carried
6. CANCELLATION, REDUCTION OR REFUND OF
TAXES UNDER SECTIONS 357 AND 358 OF
THE MUNICIPAL ACT, 2001 (7.1)
Report
Moved by Regional
Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That the report for the
cancellation, reduction or refund of taxes under sections
357 and 358 of the municipal act, 2001
be received; and,
2) That taxes totalling
approximately $78,658.57 be adjusted under section 357 (in the amount of
$19,037.64) and section 358 (in the amount of $59,620.93) of the municipal
act, 2001, of which the city’s portion is estimated to be $16,851.64; and,
4) That the treasurer be
directed to adjust the collector’s roll accordingly; and further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
7. 2014 JUNE YEAR-TO-DATE REVIEW OF
OPERATIONS AND YEAR END PROJECTION (7.4)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1)
That the report entitled “2014 June
Year to Date Review of Operations and Year End Projection” be received.
Carried
8. STAFF AWARDED CONTRACTS FOR
JUNE, JULY, AUGUST 2014 (7.12)
Report Attachments
There was brief discussion regarding staff
award 060-S-14 Highway 7 Watermain Replacement – Detailed Design from Warden
Avenue to immediately west of CN railroad tracks in Unionville.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That the report entitled “Staff Awarded Contracts for the
Months of June, July and August 2014” be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
9. KINDRED SPIRITS ORCHESTRA
REQUEST FOR FINANCIAL ASSISTANCE (9.0)
Report
Kristian Alexander, Music Director addressed the Committee requesting
that the City of Markham provide a $23,000 financial support for 2014 and
$15,000 per quarter beginning in 2015 for Kindred Spirits Orchestra.
The Committee discussed the potential of using funds from section 37 to support
the financial request by Kindred Spirits Orchestra.
There was discussion regarding the City of Markham’s 2014 operating
budget deficit and that if the financial request by Kindred Spirits Orchestra
is approved it would be rolled into that deficit. It was noted that the deficit will be dealt
with during the 2015 budget process and would be funded through reserves or
considered through the calculation of municipal taxes for 2015.
Moved by Councillor Don Hamilton
Seconded by Councillor Alex Chiu
1) That the report
entitled “Kindred Spirits Orchestra Request for Financial Assistance” be
received; and,
2) That the City of
Markham support the financial request by Kindred Spirits Orchestra Markham in
the amount of $23,000 to the end of 2014; and,
3) That the City of
Markham support up to $15,000 quarterly to Kindred Spirits Orchestra beginning
in 2015 until staff report back; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Note** At the
September 23, 2014 Council meeting the recommendation for Kindred Spirits
Orchestra was amended please see Council minutes.
10. DEVELOPMENT CHARGE CREDIT/
REIMBURSEMENT APPLICATION -
NORTH MARKHAM AVENUE 7 DEVELOPERS GROUP;
1820266 ONTARIO INC. AND
UNIONVILLE DEVELOPMENT CORP. (7.11)
Report
Appendices
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1)
That
the report entitled “Development Charge Credit/Reimbursement Application – North
Markham Avenue 7 Developers Group; 1820266 Ontario Inc.
and Unionville Development Corp.” be received; and,
2)
That
Council authorize Area Specific Development Charge credits and reimbursement
from Area Specific By-laws for Areas 9, 42B-6 and 42B-8 not exceeding
$4,777,701, to the North Markham Avenue 7 Developers
Group for the
construction of the Sheridan pond, Sheridan storm sewer, and Highway 7 storm
sewer from Village Parkway east along Highway 7 to the Sheridan pond; and,
3)
That the Mayor and Clerk be authorized to execute a
Development Charge Credit and Reimbursement Agreement, in accordance with the City’s Development
Charge Credit and Reimbursement Policy,
with the North Markham Avenue 7 Developers
Group, or their successors in title to the satisfaction of the Treasurer and
City Solicitor; and,
4)
That
Council authorize Area Specific Development Charge credits and reimbursement
from Area 9 not exceeding $400,250, to 1820266 Ontario
Inc. and Unionville Development Corp. for the construction of a roundabout
on Village Parkway; and,
5)
That
Council authorize Area Specific Development Charge credits and reimbursement from
Area 9 not exceeding $44,553, to 1820266 Ontario
Inc. and Unionville Development Corp. for the construction of a dedicated
left turn lane on Village Parkway at Highway 7; and,
6)
That
Council authorize Area Specific Development Charge credits and reimbursement
from Area 9 not exceeding $206,409, to 1820266 Ontario
Inc. and Unionville Development
Corp. for the construction of dedicated bike lanes
along Village Parkway; and,
7)
That the Mayor and Clerk be authorized to execute a
Development Charge Credit and Reimbursement Agreement, in accordance with the City’s Development Charge
Credit and Reimbursement Policy, with 1820266 Ontario Inc. and
Unionville Development Corp., or their successors in title, to the
satisfaction of the Treasurer and City Solicitor; and,
8)
And
that the Development Charge credits and reimbursement be phased as outlined in
this report; and,
9)
That a By-law be passed to amend the Fee By-law
2002-276 to include a cost recovery fee applicable to
each credit and/or reimbursement request to be charged for the Engineering,
Legal and Finance Departments costs incurred relating to the preparation and
administration of a Development Charge Credit and/or Reimbursement agreement. The fee, which is structured in the following
manner, will be payable at the execution of a credit and/or reimbursement
agreement or any other relevant agreement:
o
A minimum fee of $1,500 to
review a development charge credit and/or reimbursement request
o
A fee equivalent to 1.0% of the
value of the public works, to a maximum of $10,000
o
In instances where the City’s
costs to prepare and administer a credit and/or reimbursement agreement exceed
the fee structure set out above, such fees shall be separately quantified and
invoiced to the applicant; and further,
10) And that staff be directed
to do all things necessary to give effect to this report.
Carried
11. DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING THE 2014 ANNUAL SUMMER RECESS
AS PER BY-LAW 4-2000 (7.0)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1)
That
the report entitled “Delegation of Authority to Chief Administrative Officer
during the annual 2014 summer recess as per By-law 4-2000” be received, and
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
12. 2015 CAPITAL BUDGET
PRE-APPROVAL (7.5)
Report
Appendices
Andrea Tang, Manager of Financial Planning addressed Committee and
provided a verbal update relative to the 2015 Capital Budget pre-approval.
The Committee discussed the following:
·
Change "Boxgrove"
to two separate words "Box Grove" Hill East Parkette
·
Cornell Community Park - ensure
consultation is done with respect to the proximity of this part to the Rouge
National Park
·
Emerald Ash Borer Program -
should we consider putting more funds into 2015
·
West Thornhill Flood Control
Construction - consider including what is already completed
·
Resurfacing program -
provide an e-mail to Members of Council showing which roads have been completed
·
Cornell Community Park -
confirm the acreage of this park
·
In future consider an
off-leash dog park in the east end of Markham
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
1) That the report dated September 15, 2014
entitled, “2015 Capital Budget Pre-Approval” be received; and,
2) That Council approve the 2015 Capital
Budget pre-approval which totals $26,647,500 as outlined in Appendices 1 and 2;
and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
13. MAYOR’S YOUTH COUNCIL
APPOINTMENTS (16.24)
Report
The Committee briefly
discussed that there is only one Thornhill representative.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Valerie Burke
1) That the Report Appointment of Members to the Markham
Mayor’s Youth Council for the period of September 1, 2014 to June 30, 2015 be
received; and,
2) That the following Appointments of Members to the Markham
Mayor’s Youth Council be confirmed for the term September 1, 2014 to June 30,
2015; and further,
|
Name
|
Ward
in which the Youth resides
|
School
|
Grade
|
|
Loreta Chan, Co-Chair
|
3
|
Markville S.S.
|
11
|
|
Joeffre Braga, Co-Chair
|
5
|
St. Brother Andre C.H.S.
|
12
|
|
Nirushi Mohan
|
7
|
Markham District H.S.
|
12
|
|
Tina Zhong
|
1
|
Thornhill S.S
|
12
|
|
Jeffrey Li
|
3
|
Markville S.S
|
12
|
|
Jennifer Cheng
|
7
|
Markham District H.S.
|
12
|
|
Michelle Lu
|
4
|
Markham District H.S.
|
12
|
|
Yu Xin Shi
|
8
|
Milliken Mills H.S.
|
12
|
|
Justin Jen
|
4
|
St. Augustine C.H.S.
|
10
|
|
Joyce Chan
|
5
|
Unionville H.S.
|
10
|
|
Scott Zhang
|
6
|
Unionville H.S.
|
11
|
|
Gary Li
|
4
|
Pierre Elliot Trudeau H.S.
|
12
|
|
Monica Xu
|
4
|
Bayview S.S.
|
11
|
|
Nikolai Peram
|
2
|
Pierre Elliot Trudeau H.S.
|
9
|
|
Januut Nadeem
|
6
|
Pierre Elliot Trudeau H.S.
|
10
|
|
Ethan Wong
|
7
|
St. Brother Andre C.H.S.
|
11
|
|
June Xu
|
2
|
St. Roberts C.H.S.
|
11
|
|
Nicholas Vadivelu
|
8
|
Marc Garneau C.I.
|
10
|
|
Jessica Duncon
|
5
|
Markham District H.S.
|
10
|
|
Eason Gao
|
6
|
Unionville H.S.
|
11
|
|
Jasmyne Eastmond
|
4
|
Markham District H.S.
|
11
|
|
Megan Niu
|
4
|
Marc Garneau C.I.
|
9
|
|
Vruksha Vakeeswaran
|
4
|
Markville S.S.
|
11
|
|
Marie Song
|
2
|
Bayview S.S.
|
11
|
|
Aman Mathur
|
7
|
Markville S.S.
|
10
|
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
14. EMERALD ASH BORER UPDATE
(5.0)
Presentation
Barb Rabicki, Manager of Parks Operations delivered a PowerPoint
presentation providing an update regarding the Emerald Ash Borer.
There was discussion regarding the importance of having an inventory of
all the trees throughout the City that will assist with the approach of
replanting and ensuring that the diversification of trees is maximized.
The Committee briefly discussed the damaged trees along Highway 407
right-a-way. Staff will follow up on
that. There was considerable discussion regarding the total number of ash trees
removed to date and the expected number of trees to be removed prior to the end
of 2014.
The Committee suggested that staff report back with a summary of what
trees will be planted.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) That the presentation
provided by Barb Rabicki, Manager of Parks Operations titled “Emerald Ash Borer
2014 Update” be received.
Carried
15. PUBLIC ART UPDATE/PAN AM
PUBLIC ART (6.0)
Report Presentation
Extract
Mohammed
Hosseini-Ara, Director of Culture delivered a PowerPoint presentation providing
an update relative to Public Art.
Corinna Ghaznavi, Public Art Coordinator delivered a PowerPoint
providing an update regarding the various forms of public art being done
throughout the City.
The Committee briefly reviewed the proposed recommendations from the
Public Art Advisory Committee and consented to approve the artwork proposal
from Marlene Hilton Moore. The Committee
suggested that the consideration for the artwork proposal for the Markham
Museum be considered at the September 16, 2014 Development Services Committee
meeting.
Moved by Councillor
Logan Kanapathi
Seconded by
Councillor Carolina Moretti
1) That
the report entitled “Public Art Update/Pan Am Public Art” be received; and,
2) That
the presentation entitled “Public Art Update” be received; and,
3) That
a new Culture Department 2014 capital project be created for ‘Pan Am Public
Art’; and,
4) That
the remaining funds from the International Indian Film Academy (IIFA) Buzz
Events’ in the amount of $15,717.35 in account 031-222-0074 be transferred to
the new ‘Pan Am Public Art’ account; and,
5) That the Public Art
Advisory Committee extract dated September 10, 2014 be received; and,
6) That
Council approves the recommendation of the Public Art Committee that approved the
artwork proposal for TACC Development’s Upper Unionville Development submitted
by Marlene Hilton Moore; and further,
7) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
16. EMERALD ASH BORER UPDATE
(5.0)
Report Attachment
A Attachment
B
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) That
the report entitled “Emerald Ash Borer Update” be received; and,
2) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
17. MARKHAM ARTS COUNCIL
REQUEST FOR FINANCIAL ASSISTANCE (6.0 & 7.6)
Report Appendices
Jane Milrose, Chair of the Markham Arts Council addressed the Committee
and distributed a financial spreadsheet and briefly reviewed it.
The Committee discussed providing Markham Arts Council with the same
financial assistance as suggested for Kindred Spirits Orchestra.
The Committee suggested that clause 6 in the staff report be deleted from
the proposed recommendation.
Moved by Deputy Mayor Jack
Heath
Seconded by Regional
Councillor Jim Jones
1)
That the report dated September
5, 2014 entitled “Markham Arts Council Request for Financial Assistance” be
received; and,
2)
That staff do not recommend
approval of the requested $150,000 per year grant for the years 2015-2018; and,
3)
That MAC be requested to
complete a strategic plan outlining clear strategic imperatives and outcomes
for the next 3-5 years and report back the results to Council in Q1 2015; and,
4)
That Council defer the 2014
loan repayment in the amount of $6,600 to November 2015 with the remainder to
be repaid in equal installments of $6,600 annually until paid in full; and,
5)
That the City of Markham support the financial request by MAC in the
amount of $23,000 for 2014; and,
6)
That the City of Markham support up to $15,000 per quarter to MAC
beginning in 2015 until staff report back; and further,
7)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
Note** At the
September 23, 2014 Council meeting the recommendation for the Markham Arts
Council was amended please see the Council minutes.
18. CITY-WIDE STREAM EROSION MASTER STUDY UPDATE
CLASS ENVIRONMENTAL ASSESSMENT (5.7)
Report Attachments
Robert Muir, Manager, Stormwater delivered a PowerPoint presentation
regarding the City-Wide Stream Erosion Master Study Update – Class
Environmental Assessment.
There was brief discussion regarding other potential funding sources for
erosion in parks.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy
Mayor Jack Heath
1) That the report entitled “City-wide Stream Erosion Master Study
Update, Class Environmental Assessment,” dated September 8, 2014 be received;
and,
2) That the recommendation to complete erosion restoration at
priority erosion sites along Markham’s water courses as detailed in the
Environmental Study Report (ESR) be endorsed; and,
3) That staff be authorized to file the ESR for the mandatory 30
day public review; and,
4) That staff report back in 2015 with a 5-year implementation plan for restoration
of priority sites including funding, easement, inspection and maintenance
requirements for private property erosion restoration sites; and further,
5) That staff be authorized and directed to do all things necessary
to give effect to this resolution.
Carried
19. SOUTH EAST COMMUNITY CENTRE AND LIBRARY
PROJECT UPDATE (6.6)
Presentation
Gary Adamkowski, Senior Manager, Facilities delivered a PowerPoint
presentation providing an update relative to the Southeast Community Centre and
Library project.
Moved by Mayor Frank
Scarpitti
Seconded by Deputy Mayor
Jack Heath
1) That the presentation
provided by Gary Adamkowski, Senior Manager, Facilities “South East Community
Centre and Library Project Update” be received.
Carried
20. SOUTHEAST COMMUNITY PARK PROJECT
STATUS REPORT AND NEXT STEPS (6.6)
Presentation
Ronji Borooah, City Architect delivered a
PowerPoint presentation entitled “Southeast Community Park Project – Status
Report and Next Steps.”
There was brief discussion relative to the
proposed draft conceptual park plan and it was suggested to consider having the
“water play” area become an ice skating area in the winter. It was also suggested that the Junior Play
area be moved closer to the parking lot.
Moved by
Mayor Frank Scarpitti
Seconded by
Deputy Mayor Jack Heath
1) That the presentation
provided by Ronji Borooah, City Architect titled “Southeast Community Park
Project Status Report” be received.
Carried
21. COMMUNICATION FROM
UNIONVILLE BIA REGARDING
MARKHAM ARTS COUNCIL REQUEST
FOR FINANCIAL ASSISTANCE (6.0 & 7.6)
Letter
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Gord Landon
1) That
the letter from Shauna Podrunzy, Chair and Mary Pan, Executive Director of the
Unionville BIA providing comments with respect to the item titled “Markham Arts
Council Request for Financial Assistance” be received.
Carried
22. SAFETY ISSUES ON SENATOR
REESOR’S DRIVE NORTH (5.10)
Letter
Regional Councillor Gord Landon advised the
Committee that an e-mail was sent regarding traffic infiltration and safety
issues on Senator Reesor's Drive north.
It was suggested that this be referred to staff and York Region.
Moved by
Regional Councillor Gord Landon
Seconded by
Councillor Carolina Moretti
1) That the letter dated September 14, 2014
from Gord Walter, President, Sherwood Amber Glen Ratepayers Association be
received; and,
2) That the letter be referred to City of
Markham staff and York Region staff.
Carried
23. IN-CAMERA MATTERS
Moved by Councillor Alex Chiu
Seconded by Councillor Carolina Moretti
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (3:05 PM):
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES – SEPTEMBER 8, 2014 (16.0)
[Section 239 (2) (c) (c) (b), (b)
(b) (c)]
(2) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY
OR LOCAL BOARD (WARD 5) (7.0 & 16.11)
[Section 239 (2) (c)]
(3) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY
OR LOCAL BOARD (WARD 7) (8.6)
[Section 239 (2) (c)]
(4) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY
OR LOCAL BOARD (WARD 2) (8.6)
[Section 239 (2) (c)]
Carried
Moved by Councillor Valerie Burke
Seconded by Councillor Carolina Moretti
That the General Committee rise from the in-camera session 3:35 PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
That the General Committee meeting adjourn at 3:36 PM.
Carried