Electronic Development Services Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number 18

Monday, November 09, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this Development Services Committee Agenda to the Council meeting on November 24, 2020.

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES – OCTOBER 26, 2020 (10.0)

• 1. That the minutes of the Development Services Committee meeting held October 26, 2020, be confirmed.

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

Paul Moser, Captain, Fire & Emergency Services, 35 years
Regional Councillor Jim Jones, Mayor and Council, 25 years
Liza Semilla, Supervisor, Business Support, Operations, 25 years
Karl Sitta, Building Inspector II, Building Standards, 20 years
Shane Harrison, Firefighter, Fire & Emergency Services, 20 years
Terrance Hayduk, Captain, Fire & Emergency Services, 20 years
Wayne Hoover, Firefighter, Fire & Emergency Services, 20 years
Chad Kearns, Firefighter, Fire & Emergency Services, 20 years
Matthew Keay, Chief Training Officer, Fire & Emergency Services, 20 years
Daniel Makort, Captain, Fire & Emergency Services, 20 years
Robert McVicar, Captain, Fire & Emergency Services, 20 years
Robert Pittelli, Captain, Fire & Emergency Services, 20 years
Alex Pompilio, Captain, Fire & Emergency Services, 20 years
Colin Quinn, District Chief, Fire & Emergency Services, 20 years
Brian Snooks, Captain, Fire & Emergency Services, 20 years
David Swain, Captain, Fire & Emergency Services, 20 years
Chris Tamaya, Firefighter, Fire & Emergency Services, 20 years
Leo Galang, Facility Operator II, Recreation Services, 20 years
Oliver Kollmar, Building Inspector II, Building Standards, 15 years
George Paraskevakos, Building Inspector II, Building Standards, 15 years
Gary Restoule, Hall Attendant, Markham Theatre, Economic Growth, Culture & Entrepreneurship, 15 years
Mansoor Ali, Senior Development Engineer, Engineering, 15 years
Mike Klein, Supervisor, Waterworks, Environmental Services, 15 years
Andrea Tang, Manager, Business Compliance, Environmental Services, 15 years
Pu Zhang, Engineering Design Assistant, Environmental Services, 15 years
Alexander Moore, Sr. Manager, Procurement & Accounts Payable, Financial Services, 15 years
Sara Yeung, Tax Policy Agent, Financial Services, 15 years
Brett Adams, Provincial Offences Officer II, Legislative Services & Communications, 15 years
Stuart Hawkins, Senior Licensing & Standards Officer, Legislative Services & Communications, 15 years
Dean McDermid, Supervisor, Parks Operations, Operations, 15 years
Peter Wokral, Senior Planner, Planning & Urban Design, 15 years
Brian Stokes, Community Supervisor Facility, Recreation Services, 15 years
Francesco Pizzulo, Operations Labourer/Driver, Operations, 10 years
Stephen Plese, Sweeper Operator, Operations, 10 years
Justin Chin, Traffic Engineer, Engineering, 5 years
Aftab Salam, Engineering Technologist - Transportation, Engineering, 5 years
Crystle Cruz, Business Compliance Certification Clerk, Environmental Services, 5 years
Robert Grech, Manager, Stormwater, Environmental Services, 5 years
Alan Manlucu, Project Engineer, Environmental Services, 5 years
James Taylor, Waterworks Operator II, Environmental Services, 5 years
Jemima Lee, Senior Financial Analyst, Financial Services, 5 years
Michael Moretti, Matching Clerk, Financial Services, 5 years
Jackson Cheung, Data & Systems Administrator - HR, Human Resources, 5 years
Brianne MacDuff, Operations Labourer/Driver, Operations, 5 years
Eric Ho, Rec Co-ord Business Systems & Budgeting, Recreation Services, 5 years

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

PETITIONS

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY ISSUES

8.1

HERITAGE MARKHAM COMMITTEE MINUTES – OCTOBER 14, 2020 (16.11)

• 1. That the minutes of the Heritage Markham Committee meeting held October 14, 2020, be received for information purposes.

   

8.2

UNIONVILLE SUB-COMMITTEE MINUTES – MARKHAM CENTRE SECONDARY PLAN UPDATE STUDY – OCTOBER 9, 2020 (10.0)

• 1. That the minutes of the Unionville Sub-Committee – Markham Centre Secondary Plan Update Study meeting held October 9, 2020, be received for information purposes.

8.3

PRELIMNARY REPORT, GREENCAPITAL LIMITED PARTNERSHIP APPLICATIONS TO AMEND THE OFFICIAL AND ZONING BY-LAW TO PERMIT A MIXED USE HIGH RISE DEVELOPMENT AT 10 ROYAL ORCHARD BOULEVARD, FILE NO. PLAN 19 137814 (WARD 1) (10.3, 10.5)

R. Cefaratti, ext. 3675

• That the report dated November 9, 2020, entitled “PRELIMNARY REPORT, Greencapital Limited Partnership, Applications to amend the Official and Zoning By-law to permit a mixed use high rise development at 10 Royal Orchard Boulevard, File No. PLAN 19 137814 (Ward 1)”, be received.

8.4

TRAFFIC OPERATIONS PROJECTS UPDATE (5.10)

L. Cheah, ext. 4838 and D. Porretta, ext. 2040

• 1. That the memorandum entitled, “Traffic Operations Projects Update” be received; and
  2. That staff work with key stakeholders including the Cycling and Pedestrian Advisory Committee to develop an annual Open Streets program and to report back to Council prior to implementation; and
  3. That the temporary parking prohibition on the west side of Main Street Unionville, between Station Lane and Carlton Road, be maintained on a permanent basis; and
  4. That the temporary 30 km/h speed limit on Main Street Unionville, between Station Lane and Carlton Road, be made permanent as described in the attached by-law amendment; and
  5. That the speed limit on Markham Main Street North between Bullock Drive/Parkway Avenue and Highway 7 be reduced from 50 km/h to 40 km/h, as described in the attached bylaw amendment; and further,
  6. That staff be directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - DEVELOPMENT AND POLICY ISSUES

9.1

DEVELOPMENT APPLICATION PUBLIC NOTICE IMPROVEMENTS (10.0)

A. Crompton, ext. 2621

Note: Staff will provide a presentation on this matter.

• 1. That the presentation dated November 9, 2020, titled “Development Application Public Notice Improvements” be received; and,
  2. That the memorandum dated November 9, 2020, titled “Development Application Public Notice Improvements” be received; and,
  3. That the new development application public notices, attached as Appendix B and Appendix C, be endorsed by Council; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - DEVELOPMENT AND POLICY ISSUES

10.1

APPEAL OF HERITAGE PERMIT APPLICATION FOR A FENCE 3 VICTORIA LANE, UNIONVILLE, HE 20 125034 (WARD 3) (16.11)

R. Hutcheson, ext. 2080

• 1. That the Report titled “Appeal of a Heritage Permit Application for a Fence, 3 Victoria Lane, Unionville, File: HE 20 125034 (Ward 3)” dated November 9, 2020 be received; and,
  2. That the Heritage Markham Committee resolution of September 9, 2020 recommending denial of the Heritage Permit for the unauthorized chain link fence from a heritage perspective, be received as information; and,
  3. That the Heritage Permit application HE 20 125034 in support of a chain link fence at 3 Victoria Lane be approved subject to the submission of the Heritage Permit application fee for unauthorized work; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

10.2

CITY INITIATED EXTENSION OF TEMPORARY USE ZONING BY-LAW TO PERMIT OUTDOOR PATIOS AND ASSOCIATED STRUCTURES FILE NO.: PR-20-115253 (CITY-WIDE) (10.5)

B. Roberts, ext. 2800

• 1. That the report titled “City Initiated Extension of Temporary Use Zoning By-law to permit outdoor patios and associated structures” be received; and,
  2. That the City wide temporary zoning by-law to permit new or expansions to existing outdoor patios and associated structures be approved; and,
  3. That authority to act on behalf of Council to grant municipal authorizations required by the Alcohol and Gaming Commission of Ontario (“AGCO”) for temporary extension of a liquor license be delegated to the City Clerk; and,
  4. That the fee for the processing of requests to the City for the temporary extension of liquor licenses be waived in 2021; and,
  5. That existing approved temporary new, or temporary expansions to existing patios located on private property are granted temporary expansions until December 31, 2021; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

REGULAR REPORTS - TRANSPORTATION AND INFRASTRUCTURE ISSUES

11.1

HIGHWAY 404 MID-BLOCK CROSSING, NORTH OF 16TH AVENUE AND CACHET WOODS COURT EXTENSION – PROJECT UPDATE AND PROPERTY ACQUISITION FOR LANDS ON CACHET WOODS COURT, MARKLAND STREET AND ORLANDO AVENUE (WARD 2) (5.10)

A. Crickmay, ext. 2065 and  M. Ilic, ext. 2136

• 1. That the report titled “Highway 404 Mid-block Crossing, North of 16^th Avenue and Cachet Woods Court Extension – Project Update and Property Acquisition for lands on Cachet Woods Court, Markland Street and Orlando Avenue (Ward 2)”, be received; and
  2. That staff be authorized to issue a purchase order to the Regional Municipality of York (“York Region”) in the amount of $4,578,870.88, inclusive of HST impact, for Markham’s share of the cost for properties required for the project; and
  3. That the Engineering Department Capital Administration fee in the amount of $91,577.42, be transferred to revenue account 640-998-8871 (Capital Administration Fee); and
  4. That the purchase order and capital administration fees be funded from Capital Project #19035 (Hwy. 404 Midblock Crossing, North of 16^th Avenue & Cachet Woods), which currently has an available funding of $4,718,716.00; and
  5. That the remaining funds of $48,267.70 be kept in the account to cover any additional cost for the project; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.2

AWARD OF RFP 037-R-20 CONSULTING ENGINEERING SERVICES FOR THE DETAILED DESIGN OF THE 2020 SIDEWALK PROGRAM (WARDS 1, 2, 7 AND 8) (5.0, 7.0)

M. Siu, ext. 2625 and M. Ilic, ext. 2136

• 1. That the report entitled “Award of RFP 037-R-20 Consulting Engineering Services for the Detailed Design of the 2020 Sidewalk Program (Wards 1, 2, 7 and 8)" be received; and,
  2. That the contract for RFP 037-R-20 Consulting Engineering Services for the 2020 Sidewalk Design be awarded to the highest ranked, second lowest priced bidder, Accardi Schaeffers & Associates Ltd. in the amount of $516,833.96, inclusive of HST; and,
  3. That a 10% contingency in the amount of $51,683.40, inclusive of HST, be established to cover any additional costs to deliver the design and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That an allowance in the amount of $4,070.40, inclusive of HST, be established for permits and additional fees (i.e. TRCA review fees) that may be required as part of the work, and,
  5. That the Engineering Department Capital Administration and Contract Admin Fee in the amount of $103,277.60, inclusive of HST, be transferred to Revenue Account 640-998-8871 (Capital Admin Fees); and,
  6. That the project cost of $675,865.36 ($516,833.96 + $51,683.40 + $4,070.04 + $103,277.60), inclusive of HST, be funded from capital accounts 083-5350-20045-005 (Sidewalk Program (Design)) and 083-5350-20049-005 (Streetlighting Program (Design)) with available budget of $675,900.00; and,
  7. That the remaining budget in the amount of $34.64 be returned to the original funding source; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

ADJOURNMENT