General Committee
January 22, 2018
Meeting
Number 01
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
Regrets
Councillor
Alex Chiu
|
Andy
Taylor, Chief Administrative Officer
Biju Karumanchery, Acting Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community
& Fire Services
Catherine
Conrad, City Solicitor and
Acting Director of Human Resources
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy City Clerk
Joel Lustig,
Treasurer
Lorraine Li, Project
Manager, Office of the Mayor
Asare Kester-Akrofi,
Executive Coordinator
Christy Lehman, Acting Licensing &
Animal Services Supervisor
Brian Frois, Chief of
Staff
Carlie Turpin,
Manager, Elections
Mary Creighton, Director of Recreation
Services
Alida
Tari, Council/Committee Coordinator
|
The General Committee meeting convened at the hour of 9:12 AM with Deputy
Mayor Jack Heath in the Chair.
General Committee recessed at 11:03 AM and reconvened at 1:50 PM.
Disclosure of
Pecuniary Interest
None disclosed.
1. MINUTES
OF THE DECEMBER 5, 2017
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Don Hamilton
Seconded by
Councillor Logan Kanapathi
1) That
the minutes of the December 5, 2017 General Committee meeting be confirmed.
Carried
2. CAT
ADOPTION AND EDUCATION CENTRE UPDATE (2.8)
Presentation
Christy
Lehman, Acting Licensing & Animal Services Supervisor delivered a
PowerPoint presentation providing an update regarding the Cat Adoption and
Education Centre.
Moved by
Councillor Valerie Burke
Seconded by
Regional Councillor Jim Jones
1) That
the presentation by Ms. Christy Lehman, Acting Licensing & Animal Services
Supervisor entitled “Cat Adoption and Education Centre Update,” be received;
and,
2) That General Committee
congratulate Councillor Valerie Buke, City Staff, and the members of the
Markham Animal Care Committee for their continued efforts and success with the
Cat Adoption and Education Centre.
Carried
3. CHEQUE
PRESENTATION FROM ANIMAL CARE
COMMITTEE FOR CAT ADOPTION AND
EDUCATION CENTRE UPDATE (2.8)
The
Markham Animal Care Committee presented Mayor and Members of Council with a
$2,500.00 donation from its fundraising efforts towards the Cat Adoption and
Education Centre.
The
Committee thanked the members of the Markham Animal Care Committee for their
continued work and efforts.
4. ROGERS HOMETOWN HOCKEY:
HOCKEY CELEBRATION WEEKEND (12.2.6)
Presentation
Lorraine Li, Project Manager, Office of the Mayor delivered
a PowerPoint presentation regarding the Rogers Hometown Hockey: Hockey Celebration Weekend, March 2, 3 and 4,
2018.
The Committee discussed and suggested the following
relative to the Rogers Hometown Hockey Event:
·
Various partners
involved, and the different contributions
·
Potential prize
giveaways, fun activities for families, and live entertainment
·
Will the live
entertainment include local Markham talent
·
Participation and
engagement of the Markham minor hockey teams
·
Involvement of
previous NHL stars that have an association with the City of Markham – consider
hosting a reception
Moved by Regional Councillor
Jim Jones
Seconded by Regional Councillor
Nirmala Armstrong
1) That the presentation titled “Rogers Hometown Hockey: Hockey
Celebration Weekend” be received; and.
2) That Markham Council endorses the Rogers Hometown Hockey
Celebration; and,
3) That the project will be funded from the Culture and
Economic Development Operating Fund, Account Number 610-998-5811 “International
Investment and Attraction” in the amount of $20,000, towards the development
and execution of the event; and,
4) That Rogers Hometown Hockey Week be proclaimed in the City of
Markham from Monday February 26th to Sunday March 4th,
2018; and,
5) That Rogers Hometown Hockey Jersey Day be celebrated by
official proclamation in the City of Markham on Friday March 2nd,
2018; and,
6) That the City agree to host, in conjunction with Rogers Media
Inc. and The Remington Group Inc., the Rogers "Hometown Hockey" event
to be held in Markham from March 2, 2018 to March 4, 2018; and,
7) That the Mayor and Clerk be authorized to execute an agreement
with Rogers Media Inc. and The Remington Group Inc. and any other documents required to implement
the foregoing resolutions in a form
satisfactory to the City Solicitor; and further,
8) That Staff be authorized and directed to do all
things necessary to give effect to this resolution.
Carried
5. USE OF CORPORATE RESOURCES
FOR ELECTION PURPOSES (14.0)
Presentation Policy
Carlie Turpin, Manager, Elections delivered
a PowerPoint presentation regarding the Use of Corporate Resources for Election
Purposes.
The Committee discussed and suggested the
following:
·
That newsletters must be
printed and delivered to Canada Post prior to May 1st, 2018 for Ward
Councillors
·
It was confirmed that Regional
Councillor newspaper ads would have to appear before May 1st, 2018
·
Sending an electronic message
on a single issue versus sending a monthly newsletter after May 1st
·
Should the discretionary budget
restriction be 4/12, 6/12 or up to a maximum of $4,000
·
Section 3.3 include “Federal
By-Election” and “Provincial By-Election”
·
Section 3.5 remove “3.5.5 All
expenses related to ward or community meetings and business cards”
·
Include a clause stating that
if a current Member of Council does not register that effective July 27, 2018
at 2:01 PM none of the restrictions noted in Section 3.5 in the policy apply
·
Should the ability for
Councillor Assistants to participate or not participate in a political campaign
be included as part of their contract
·
It was confirmed that Sections
1.9 and 1.11 in the proposed policy have not changed from the previous policy
·
Include Municipal Elections Act under Private Citizen Realm and
Election Realm
Staff requested that a resolution be
included with respect to Councillor Assistants employment contracts.
It was suggested that staff provide a
summary of all the suggested changes made during the two presentations provided
at General Committee.
Staff pointed out that the proposed policy
does not prevent any Member of Council from performing their legislative
duties.
Moved by Regional Councillor Nirmala
Armstrong
Seconded by Councillor Karen Rea
1) That
the presentation by Ms. Carlie Turpin entitled, “Use of Corporate Resources for
Election Purposes,” be received; and,
2) That Section 8 of the, “Business
Conference and Expense Policy,” be repealed; and,
3) That
the Policy titled, “Use of Corporate Resources for Election Purposes Policy,” as amended at the January 22, 2018 General
Committee meeting as follows:
·
Members of Council be restricted to 6/12 of
their annual discretionary budget from January 1st to April 30th
in a Municipal Election year; and,
·
Include “By-Election in Section 3.3”; and
·
Delete Section 3.5.5 “All
expenses related to ward or community meetings and business cards”; and,
·
Include a clause stating that with respect to a current Member of
Council who is not registered as a candidate effective July 27, 2018 at 2:01 PM
none of the restrictions noted in Section 3.5 in the policy apply; be adopted; and,
4) That Human Resources staff be directed to
amend the employment contracts of Councillors’
Assistants by deleting the prohibition with respect to working on councillors’
political campaigns as long as such work is performed during non-working hours
and outside of the City of Markham offices and the existing Councillors’
Assistants be so advised; and further,
5) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
DEPUTATIONS
There were
no deputations.
COMMUNICATIONS
6. YORK REGION COMMUNICATION (13.4)
Communication
There was discussion
regarding York Region Financial Considerations relative to the Broadband
Strategy. It was suggested that an
update be provided at the next meeting.
Moved by Councillor Colin Campbell
Seconded by Mayor Frank Scarpitti
1) That
the communication dated November 16, 2017 from York Region regarding “York
Region Broadband Strategy Annual Update 2017”, be received for information
purposes.
Carried
PETITIONS
There were
no petitions.
7. MINUTES
OF THE OCTOBER 18, 2017
AND NOVEMBER 15, 2017 ADVISORY
COMMITTEE ON ACCESSIBILITY (16.0)
October November
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the October 18, 2017 and November 15, 2017 Advisory Committee on
Accessibility meeting be received for information purposes.
Carried
8. MINUTES
OF THE OCTOBER 18, 2017 AND
NOVEMBER 15, 2017 ANIMAL CARE COMMITTEE (16.0)
October November
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the October 18, 2017 and November 15, 2017 Animal Care Committee
meeting be received for information purposes.
Carried
9. MINUTES
OF THE OCTOBER 10, 2017
BOX GROVE COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the October 10, 2017 Box Grove Community Centre Board meeting be
received for information purposes.
Carried
10. MINUTES
OF THE JUNE 28, 2017
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the June 28, 2017 Canada Day Committee meeting be received for
information purposes.
Carried
11. MINUTES
OF THE OCTOBER 3, 2017
CANADA 150 INTERNATIONAL
PARTNERSHIP SUB-COMMITTEE (16.0)
Minutes
Moved by Councillor
Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the, 2017 Canada 150 International Partnership Sub-Committee meeting
be received for information purposes.
Carried
12. MINUTES
OF THE SEPTEMBER 7, 2017
AND NOVEMBER 30, 2017 GERMAN MILLS
COMMUNITY CENTRE BOARD (16.0)
September November
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the September 7, 2017 and November 30, 2017 German Mills
Community Centre Board meeting be received for information purposes.
Carried
13. MINUTES
OF THE SEPTEMBER 27, 2017
MARKHAM – MILLIKEN CHILDREN’S
FESTIVAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the September 27, 2017 Markham-Milliken Children’s Festival
Committee meeting be received for information purposes.
Carried
14. MINUTES
OF THE NOVEMBER 27, 2017
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the November 27, 2017 Markham Public Library Board meeting be
received for information purposes.
Carried
15. MINUTES
OF THE OCTOBER 16, 2017
AND DECEMBER 11, 2017
MARKHAM SPORT HALL
OF FAME COMMITTEE (16.0)
October December
There was
discussion regarding volunteer job opportunities.
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the October 16, 2017 and December 11, 2017 Markham Sport Hall of
Fame Committee meeting be received for information purposes.
Carried
16. MINUTES
OF THE JUNE 20, 2017
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
There was
discussion regarding murals on hydro boxes and the potential of wrapping
utility boxes. Staff noted that they
have obtained permission wrap the traffic boxes on Regional Road, and all the
City of Markham traffic boxes are completed.
Staff advised that hydro boxes would require permission from the Hydro
company.
Councillor
Valerie Burke suggested that the Mayor consider having a discussion with the
City of Vaughan Mayor and inquire if they would be interested with respect to
wrapping the utility boxes along Yonge Street in the Heritage Conservation
District.
Moved by
Councillor Valerie Burke
Seconded by
Councillor Don Hamilton
1) That
the minutes of the June 20, 2017 Public Realm Advisory Committee meeting be
received for information purposes; and,
2) That staff be directed
to approach Alectra requesting if they would participate wrapping the hydro
utility box within the City of Markham.
Carried
17. MINUTES
OF THE SEPTEMBER 18, 2017,
OCTOBER 2, 2017 AND NOVEMBER 6, 2017
RACE RELATIONS COMMITTEE (16.0)
September October November
There was
discussion regarding a future data base that Members of Council can use to
acknowledge territory recognition and respect for Aboriginal people. Staff
advised that they anticipate brining a report forward in the first quarter of
2018.
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the September 18, 2017, October 2, 2017 and November 6, 2017
Race Relations Committee meeting be received for information purposes.
Carried
18. MINUTES
OF THE OCTOBER 10, 2017
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the October 10, 2017 Seniors Advisory Committee meeting be
received for information purposes.
Carried
19. MINUTES
OF THE SEPTEMBER 6, 2017
AND OCTOBER 5, 2017 SENIORS HALL
OF FAME AWARDS COMMITTEE (16.0)
September October
There was
brief discussion regarding Members of Council attendance at various advisory
committees.
Moved by
Councillor Alan Ho
Seconded by
Councillor Don Hamilton
1) That
the minutes of the September 6, 2017 and October 5, 2017 Seniors Hall of Fame
Awards Committee meeting be received for information purposes.
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
There was
no new/other business.
ANNOUNCEMENTS
There were
no announcements.
20. CONFIDENTIAL ITEMS
Moved by Councillor Colin Campbell
Seconded by Councillor Amanda Collucci
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (3:30 PM):
(1) GENERAL COMMITTEE
CONFIDENTIAL MINUTES
- DECEMBER 5, 2018 (16.0)
[Section 239 (2) (a) (b) (c)]
General
Committee confirmed the December 5, 2018 Confidential meeting minutes.
(2) A MATTER IN RESPECT OF
WHICH A COUNCIL, BOARD, COMMITTEE OR OTHER BODY MAY HOLD A CLOSED MEETING UNDER
ANOTHER ACT (WARD 8) (8.2)
[Section 239 (2) (g)]
General
Committee consented to have this item placed on the January 30, 2018 Council
agenda for consideration.
(3) LABOUR RELATIONS OR
EMPLOYEE NEGOTIATIONS (COLLECTIVE BARGAINING) (11.0)
[Section 239 (2) (b)]
General
Committee referred this matter directly to the January 30, 2018 Council
meeting.
(4) THE SECURITY OF THE
PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 4) (6.0)
[Section
239 (2) (a)]
General
Committee consented to have this item placed on the January 30, 2018 Council
agenda for consideration.
Carried
Moved by Mayor Frank Scarpitti
Seconded by Councillor Don Hamilton
That the General Committee rise from the confidential session 4:24
PM.
Carried
Adjournment
Moved by Councillor Don Hamilton
Seconded by Councillor Karen Rea
That the General Committee meeting adjourn at 4:24 PM.
Carried