M I N U T E S

COMMITTEE OF THE WHOLE

2002-02-26 - Canada Room

All Members of Council

Attendance

 

Mayor                             D. Cousens Regional Councillors        F. Scarpitti                                        G. Landon                                        B. O'Donnell Councillors                      S. Daurio                                        J. Virgilio                                        G. McKelvey                                        J. Heath                                        D. Horchik                                        A. Chiu

J. Livey, Chief Administrative Officer R. Robinson, Town Solicitor J. Sales, Commissioner of Community Services A. Taylor, Commissioner of Corporate     Services B. Cribbett, Treasurer S. Birrell, Town Clerk P. Miller, Acting Manager, Secretariat Services J. Allen, Chief Information Officer B. Snowball, Acting Deputy Fire Chief

 

 

The Committee of the Whole meeting convened at the hour of 3:05 p.m. with Mayor D. Cousens in the Chair.

 

 

DISCLOSURE OF INTEREST

 

None declared.

 

 

1.         MINUTES OF COMMITTEE OF THE WHOLE
            - FEBRUARY 12, 2002 (16.0)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor J. Virgilio

 

That the minutes of the Committee of the Whole meeting held on February 12, 2002 be confirmed.

Carried

 

 

 

2.         APPOINTMENTS (16.24)

 

Moved by Regional Councillor F. Scarpitti

Seconded by Regional Councillor B. O’Donnell

 

MARKHAM CONSERVATION COMMITTEE

That the terms of reference for the Markham Conservation Committee be amended to provide for a membership of twelve (12) members of the public;

 

And that the following be appointed to the Markham Conservation Committee:

Karen Volpe                                                                November 30, 2004

 

INFORMATION MARKHAM

That the resignation of Councillor Jack Heath from the Information Markham Board of Directors be received with regret;

 

And that the composition of the Information Markham Board of Directors be reduced by one elected representative.

 

Carried

 

 

 

3.         PROPOSED NEW FIRE STATION #92 -
RIVIERA DRIVE (8.2)

 

At its meeting held on February 18, 2002, the Finance and Administrative Committee requested additional information regarding the proposed new Fire Station (#92), Riviera Drive, including plans for a preliminary building design and addressing concerns if Region-EMS elect not to renew the ground lease.  Committee had before it a report dated February 26, 2002 from the Manager of Real Property, in response to such request.

 

The proposal for Markham Fire and Emergency Services and York Region-EMS to share the facility was reviewed in addition to the proposed twenty (20) year ground lease based on market rent.  Committee was advised that , in the event the Region-EMS does not require the premises at the conclusion of the lease, they would have the right to sublet and the Town would have the right to approve the Tenant and the use of the space.  Preliminary designs should be available within a month and it is anticipated the facility should be open and operational by April, 2003.

 

Committee commended the plan for a shared use facility and expressed the hope that the same shared use fire and ambulance facility arrangement will be implemented at the proposed new Unionville site.

 

Moved by Regional Councillor B. O’Donnell

Seconded by Councillor J. Virgilio

 

That Council receive the presentation from Fire and Emergency Services on the proposed building design for the new Station #92 shared use fire and ambulance facility;

 

And that Council approve amendments to the Finance and Administration report dated February 18, 2002 that allows the Town of Markham to accept vacant possession on acceptable terms at the end of the initial 20-year term or in the absence of such agreement requires the Region to continue its obligation to lease the land and to occupy or sublet their proportionate share of the building;

 

And that the Mayor and Town Clerk be authorized to execute the ground lease and common area cost recovery agreement for the new Fire Station #92 between Town of Markham and Regional Municipality of York, in a form satisfactory to the Town Solicitor;

 

And that Council support and approve the framework for the proposed  “repeatable design” shared use fire and ambulance facility between Markham and the Regional Municipality of York-EMS.

 

Carried

 

 

4.         PURCHASE OF AERIAL FIRE VEHICLES AND
APPARATUS – SINGLE SOURCE (7.15)

 

Committee had before it a report from the Deputy Fire Chief dated February 26, 2002 providing additional information regarding the purchase of two aerial fire vehicles and apparatus from a single source – Smeal Fire Apparatus Co. (Inc.).

 

The Commissioner of Community Services/Fire Chief congratulated Acting Deputy Chief Snowball and staff for a job well done in sourcing this supplier and for the savings that will be realized from their efforts.

 

Moved by Councillor D. Horchik

Seconded by Councillor J. Heath

 

That Council authorize the Fire Chief and the Manager of Purchasing to enter into a sales agreement with Safetek Emergency Vehicles, as the Canadian sales distributor for Smeal Fire Apparatus Co. (Inc.) Nebraska  U.S.A., for the purchase of two (2) – 32M (metre) Aerial Fire Apparatus for the amount of $2,430,800;

 

And that the 2001 Aerial Apparatus be purchased utilizing an internal lease arrangement with initial cash flow from the Major Capital Repair/Replacement Reserve, and repayment from the 2001 budgeted allocation of $178,723 per annum;

 

And that a report be brought back to the Finance and Administration Committee identifying a financing strategy with respect to future major fire equipment requisitions.

 

Carried

 

 

 

 

5.         AUDIO STREAMING TECHNOLOGY (7.13)

 

At its meeting held on February 18, 2002, Finance and Administrative Committee directed that further information be provided for consideration at this meeting with respect to cost of additional bandwidth and whether the Town's system will be affected by the implementation of audio streaming.

 

Committee had before it a tabled memorandum from the Chief Information Officer dated February 26, 2002.  Mr. Allen reviewed the options outlined in his memorandum.

 

Some discussion took place during which it was suggested that, during In-camera sessions, a notice and explanation be included on the website.

 

Moved by Regional Councillor B. O’Donnell

Seconded by Councillor A. Chiu

 

That the tabled memorandum dated February 26, 2002 from the Chief Information Officer providing supplemental information with respect to the implementation of audio streaming technology be received;

 

And that the implementation of Internet audio streaming technology for Public Meetings originating from the Council Chambers be approved at a cost of $11,450 plus taxes to be funded within the existing Proposed 2002 IT Capital Budget submission;

 

And that the annual operating expenses (excluding staff) for the audio streaming technology, estimated to be $1,500 be included as part of the ITS 2002 Operating Budget submission.

 

Carried

 

 

 

6.         ATTENDANCE AT FCM CONFERENCE
APPROVAL TO ATTEND
MAY 31 TO JUNE 3, 2002 (11.12 & 13.12.4)

 

Committee had before it a tabled report from the CAO providing information as to which Councillors wish to attend the FCM Conference to be held in Hamilton from May 31 to June 3, 2002.

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That Council approve the attendance and delegate status of Councillors Alex Chiu, Jack Heath, Gordon Landon and Erin Shapero at the Annual Conference of the Federation of Canadian Municipalities, May 31 to June 3, 2002 in Hamilton, Ontario, with authorized expenses to the FCM account.

 

Carried

 

 

 

ADJOURNMENT

 

The Committee of the Whole meeting adjourned at 3:45 p.m.