General Committee
January 14, 2014
Meeting
Number 02
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Catherine
Conrad, City Solicitor
Paul Ingham, Director of Operations
Peter Loukes, Director of Environmental Services
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 3:31 PM. with Mayor Frank
Scarpitti in the Chair.
Disclosure of
Interest
None disclosed.
1. UNIONVILLE THEATRE COMPANY
(7.6)
Letter Financial
Statements
Carlene Flynn,
President of the Unionville Theatre Company addressed Committee requesting for
a gift, or non-interest loan from the City of Markham in the amount of
$35,000.00 that would be repaid over ten years for the Unionville Theatre
Company.
There was discussion
regarding the arrangement between the City of Markham and the Markham Little
Theatre. It was noted that other art
groups within Markham are also looking for support from the City and that
currently the City does not have a policy or the funds to deal with these types
of requests. The Committee suggested that this request be referred back to
staff for consideration.
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Jim Jones
1) That
the letter dated November 20, 2013 from Carlene Flynn, President of the
Unionville Theatre Company be received; and,
2) That
the Unionville Theatre Company's financial statements dated December 31, 2011
be received; and further,
3) That the request from the Unionville
Theatre Company for a gift, or non-interest loan be referred back to staff.
CARRIED
2. PORTAL DEMONSTRATION (12.2)
No Attachment
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Gord Landon
1) That
the Portal demonstration by Nasir
Kenea, Chief Information Officer on The City's Portal be deferred to a future General Committee meeting.
CARRIED
3. MINUTES OF THE DECEMBER 9, 2013 AND JANUARY
8, 2014 GENERAL COMMITTEE (16.0)
Dec.
9 Jan.
8
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the December 9, 2013 and January 8, 2014 General Committee be
confirmed.
CARRIED
4. MINUTES
OF THE NOVEMBER 12, 2013 SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the November 12, 2013 Seniors Advisory Committee be received for
information purposes.
CARRIED
5. MINUTES OF THE NOVEMBER 11, 2013 VARLEY-MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the November 11, 2013 Varley-McKay Art Foundation of Markham be
received for information purposes.
CARRIED
6. MINUTES OF THE NOVEMBER 13, 2013 FRIENDS OF THE MARKHAM
MUSEUM FOUNDATION BOARD (16.0)
Minutes
The
Committee suggested that Members of Council should be referred to as
"Regional Councillor or Councillor" in Board and Advisory Committee
minutes and also suggested that the City's Clerks department contact the Recording Secretaries and Chairs to provide them
with additional training. This comment was also raised
for item #10 of this agenda.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the November 13, 2013 Friends of the Markham Museum Foundation
Board be received for information purposes.
CARRIED
7. MINUTES OF THE NOVEMBER 25, 2013 MARKHAM PUBLIC LIBRARY
BOARD (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the November 25, 2013 Markham Public Library Board be received
for information purposes.
CARRIED
8. MINUTES OF THE OCTOBER 24, 2013 BOARD OF MANAGEMENT MARKHAM
VILLAGE BUSINESS IMPROVEMENT AREA COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the October 24, 2013 Board of Management Markham Village
Business Improvement Area Committee be received for information purposes.
CARRIED
9. MINUTES OF THE NOVEMBER 14, 2013 MARKHAM TRAIN STATION
COMMUNITY CENTRE COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the November 14, 2013 Markham Train Station Community Centre Committee
be received for information purposes.
CARRIED
10. MINUTES OF THE SEPTEMBER 18, 2013 GERMAN MILLS COMMUNITY
CENTRE BOARD (16.0)
Minutes
Note: See
item #6 preamble for reference.
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Alan Ho
1) That
the Minutes of the September 18, 2013 German Mills Community Centre Board be
received for information purposes.
CARRIED
11. NORTH AMERICAN SOCIETY OF TRENCHLESS TECHNOLOGY (NASTT) NO-DIG
2014 CONFERENCE & EXHIBITION ON APRIL 13-17, 2014 IN ORLANDO, FLORIDA,
U.S.A. (11.12)
Report
There was discussion regarding whether the
opportunity to attend this conference should be provided to other members of
staff. It was suggested that this item
be deferred to a future General Committee meeting when Councillor Alex Chiu is
in attendance to respond to some questions.
Moved by Councillor Howard Shore
Seconded by Councillor Don Hamilton
That
this recommendation be deferred to a future General Committee meeting when
Councillor Alex Chiu is in attendance:
1) That the report
entitled "North American Society of Trenchless Technology (NASTT) No-Dig
2014 Conference and Exhibition on April 13-17, 2014 in Orlando, Florida, U.S.A."
be received; and,
2) That
authorization be granted for Ernie Ting, Manager of Infrastructure, Waterworks
and Councillor Alex Chiu to attend the North American Society of Trenchless Technology’s
(NASTT) No-Dig 2014 Conference and Exhibition on April 13-17, 2014 in Orlando,
Florida; and,
3) That Waterworks
staff and Councillor expenses estimated at $5,194.85 be paid in
accordance to City’s Policy from the 2014 Waterworks Operating Budget account
#760-998-5200; and further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
12. BUILDING MARKHAM'S FUTURE TOGETHER EXHIBITION AND STATUS
REPORT (16.23)
Memorandum
The Committee
suggested that a meeting request be sent to all Members of Council so that it
will be in their calendars.
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Gord Landon
1) That
the memorandum dated January 10, 2014 from Meg West, Manager of Strategic
Initiates entitled "Building Markham's Future Together Exhibition and
Status Report" be received.
CARRIED
13. IN-CAMERA MATTERS
Note: General
Committee consented not to resolve into an in-camera session and voted in
public on the following matters.
Moved by Councillor Alan Ho
Seconded by Councillor Howard Shore
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES - DECEMBER 9, 2013 (16.0)
[Section 239 (2) (c) (b) (b) (b) (b)
(e)]
CARRIED
Moved by Councillor Don Hamilton
Seconded by Councillor Colin Campbell
(2) PERSONAL MATTERS
ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(Board/Committee Appointments) (16.24)
[Section 239 (2) (b)]
CARRIED
Adjournment
Moved by Councillor Don Hamilton
Seconded by Councillor Carolina Moretti
That the General Committee meeting adjourn at 4:11 PM
CARRIED