Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 17

Monday, November 16, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on November 24, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE OCTOBER 21, 2020 SPECIAL GENERAL COMMITTEE (16.0)

• 1. That the minutes of the October 21, 2020 Special General Committee meeting be confirmed.

3.2

MINUTES OF THE NOVEMBER 2, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 2, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the communications dated October 26, 2020 and October 30, 2020 from York Region be received for information purposes: 
     1. 2019 Annual Waste Management Report
     2. Update on Travel Patterns in York Region During COVID-19 Pandemic
     3. Partnership Programs - Municipal Streetscape and Pedestrian and Cycling - Annual Update
     4. Traffic Bylaw Amendments to Support Rapidways
     5. Proposed Employment Area Mapping and Employment Conversions
     6. Potential for Employment Lands Along 400 Series Highway
     7. Potential Re-Opening of Businesses within York Region

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE SEPTEMBER 21, 2020 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the September 21, 2020 Markham Public Library Board meeting be received for information purposes.

7.2

2021 INTERIM TAX LEVY BY-LAW (7.3)

S. Manson, ext. 7514

• 1. That the report “2021 Interim Tax Levy By-law” be received; and,
  2. That Council authorize an interim tax levy for 2021; and,
  3. That the attached by-law be passed to authorize the 2021 interim tax levy; and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

PROPERTY TAX PAYMENT DEFERRAL PROGRAM (7.3)

S. Manson, ext. 7514

• 1. That the report entitled Property Tax Payment Deferral Program be received; and,
  2. That Council authorize a Property Tax Payment Deferral Program for the 2021 taxation year for eligible taxpayers; and,
  3. That the 2021 Interim Tax Levy By-law include the necessary clauses to permit the waiving of late payment charges for the 2021 taxation year for eligible property owners of the Property Tax Payment Deferral Program, and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

STAFF AWARDED CONTRACTS FOR THE MONTH OF OCTOBER 2020 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of October 2020” be received; and,

      

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

STATUS OF CAPITAL PROJECTS AS OF SEPTEMBER 30, 2020 (7.5)

L. Chen, ext. 3880, V. Siu, ext. 2232 and A. Aziz, ext. 2432

• 1. That the report dated November 16, 2020 titled “Status of Capital Projects as of September 30, 2020” be received; and,
  2. That the Projects Completed within Scope with Surplus Funds and the Projects Completed within Scope without Surplus Funds, as identified on Exhibit B, be approved for closure and funds in the amount of $3,891,898 be transferred to the original sources of funding as identified on Exhibit B; and
  3. That the Projects Closed and Deferred to a Future Year and the Projects Closed and Not or Partially Initiated, as identified on Exhibit C, be approved for closure and funds in the amount of $2,099,287 be transferred to the original sources of funding as identified in Exhibit C; and
  4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $431,780 to the approved amount of $250,000; and,
  5. That the following new capital projects, initiated subsequent to the approval of the 2020 capital budget, be received:
     • 20302 – Royal Orchard/Bayview Transportation Improvements – Budget of $175,000 funded from Developer Fees.
     • 20303 – Residential Water Service Connections – Budget of $401,105 funded from External Revenues (home owners).
     • 20306 – Seasonal Tennis Bubble - Lighting Upgrade (South Court) – Budget of $111,936 funded from the Non-Development Charge Capital Contingency; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

AWARD OF TENDER 065-T-20 SUPPLY AND DELIVERY OF WATERWORKS AND SANITARY SEWER MATERIALS (7.12)

M. Puopolo, ext. 2495 and T. Casale, ext. 3190

• 1. That the report entitled “Award of Tender 065-T-20 Supply and Delivery of Waterworks and Sanitary Sewer Materials” be received; and,
  2. That the contract for the supply and delivery of waterworks and sanitary sewer materials be awarded to the lowest priced Bidder, Wamco, for one (1) year with an option to renew the contract for two (2) additional one year terms at the same itemized pricing in the total amount of $573,514.30 inclusive of HST, broken down as follows;
     • Year 1 (2021) $191,171.43
     • Year 2 (2022) $191,171.43
     • Year 3 (2023) $191,171.43

       Total (3 years) $573,514.29

        

  3. That the 2021 award in the amount of $191,171.43 (Inclusive of HST) be funded from the operating accounts identified in the Financial Considerations section of this report with total available budget of $177,188.00; and
  4. That the budget shortfall in the amount of $13,983.43 ($191,171.43 - $177,188.00) be included as part of the 2021 Waterworks operating budget; and further, 
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (3.0)

A. Tang, ext. 3360 and V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and

      

  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,

      

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

9.1

MARKHAM PUBLIC LIBRARY BOARD PRESENTATION TO COUNCIL (3.19)

C. Biss, ext. 5999 and D. Walker, ext. 4414

Note: Alick Siu, Chair of the Library Board, Margaret McGrory, Board Vice-Chair and Library Board members Raymond Chan, Edward Choi and David Whetham will provide a presentation on this matter. 

9.2

NEW PROVINCIAL BLUE BOX REGULATIONS AND PREFERRED PROGRAM TRANSITION DATE (5.1)

C. Marsales, ext. 3560

Note: Presentation and Report are now attached.

Claudia Marsales, Senior Manager Waste & Environmental Management, will provide a presentation on this matter.

• 1. That the presentation entitled “New Provincial Blue Box Regulations and Preferred Program Transition Date” be received; and,
  2. That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019-2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental Registry as the City of Markham’s official comments on the draft Blue Box Regulations; and,
  3. That the City of Markham request that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023, or as early as possible, prior to 2025; and,
  4. That if an earlier transition date is not provided, the City of Markham request the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and,
  5. That the City of Markham request that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities, public-facing facilities, all public spaces, Blue Boxes located at Canada Post super mailboxes, and small retail businesses within Business Improvement Areas; and,
  6. That the City of Markham request that the obligations for collection after the transition period (2026+) be equal to or exceed the service standards applicable in transitioning communities on August 15, 2019, specifically, increase Blue Box collection from every other week to weekly collection; and,
  7. That if provided with the right to select the service delivery option, the City of Markham reserve the right to select the service delivery option determined to be the most financially and operationally beneficial for its residents and report back to Council on the preferred service delivery option; and,
  8. That Staff be directed to update Council following the release of the final regulation and Transition Schedule by the Ministry of the Environment, Conservation and Parks; and,
  9. That the City Clerk be directed to forward a copy of this resolution and Comment Letter to the Association of Municipalities of Ontario, York Region and Local Municipalities and the Ontario Ministry of the Environment, Conservation and Parks; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT

15.

CONFIDENTIAL ITEMS

15.1

FINANCE & ADMINISTRATIVE ISSUES

15.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - OCTOBER 19, 2020 (16.0) [Section 239 (2) (k)(a)]

15.1.2

SPECIAL GENERAL COMMITTEE CONFIDENTIAL MINUTES - OCTOBER 21, 2020 (16.0) [Section 239 (2) (b)]

15.1.3

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; DEVELOPMENT CHARGE COMPLAINTS (8.7) [SECTION 239 (2) (e)]