General Committee Minutes

Meeting #:Meeting Number: 11
Date:
-
Location:
Council Chamber
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Don Hamilton
  • Regional Councillor Jack Heath
  • Regional Councillor Joe Li
  • Regional Councillor Jim Jones
  • Councillor Keith Irish
  • Councillor Alan Ho
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Khalid Usman
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Brenda Librecz, Commissioner of Community & Fire Services
  • Arvin Prasad, Commissioner Development Services
  • Catherine Conrad, City Solicitor and Acting Director of Human Resources
  • Joel Lustig, Treasurer
  • Bryan Frois, Chief of Staff
  • Kimberley Kitteringham, City Clerk
  • Martha Pettit, Deputy City Clerk
  • Josh Machesney, Elections & Committee Coordinator
  • Chris Alexander, Supervisor, Licensing & Standards

The General Committee meeting convened at the hour of 9:43 AM with Regional Councillor Jack Heath in the Chair; Councillor Karen Rea Chaired Community Services related items.

General Committee recessed at 12:52 PM for lunch and reconvened at 2:04 PM.

Councillor Keith Irish disclosed a conflict of interest with respect to item 9.1 "Licensing of Private Transportation Companies", as he has a family member that is an employee of Uber (working at their head office in San Francisco, California) and did not participate in the discussion or vote on the matter.

  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Andrew Keyes
    1. ​That the minutes of the April 16, 2019 Special General Committee meeting be confirmed.
    Carried
  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Andrew Keyes
    1. ​That the minutes of the April 23, 2019 Special General Committee meeting be confirmed.
    Carried
  • ​​

    Moved byCouncillor Khalid Usman
    Seconded byCouncillor Andrew Keyes
    1. ​That the minutes of the  April 23, 2019 General Committee meeting be confirmed.
    Carried

Deputations were received for the following items:

9.1   Licensing of Private Transportation Companies

Please see the individual items for details.

  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Andrew Keyes
    1. That the following communications dated April 23, 2019 from York Region be received for information purposes:
      1. 2018 Development Activity Summary
      2. Implementation of Construction Act Prompt Payment and Mandatory Ajudication Provisions
      3. 2018 Development Charge Reserve Fund Statement
      4. Transportation Services Capital Infrastructure Status Update
      5. It's in Our Nature: Management Plan for the York Regional Forest 2019-2038
      6. I Count, I'm Not Just A Number - A Profile of Homelessness in York Region
      7. 2018 Paramedic Response Time Performance Plan Final Results
      8. Planning for Intensification Background Report
      9. Vector-Borne Disease Program 2018/2019 Annual Update
    Carried

​There were no petitions.

  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho
    1. That the minutes of the September 10, 2018 and February 26, 2019 Canada Day Committee meeting be received for information purposes.​
    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho
    1. That the minutes of the March 21, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

     

    Carried
  • ​​

    Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho
    1. That the minutes of the March 25, 2019 Markham Public Library Board meeting be received for information purposes. 
    Carried


  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho
    1. That the minutes of the March 12, 2019 Seniors Advisory Committee meeting be received for information purposes.​

     

    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho

    1. That the report entitled “Award of Tender 190-T-18 Play Equipment Replacement & Site Work at Various Parks” be received; and,
    2. That the contract for Tender 190-T-18 Play Equipment Replacement & Site work at Various Parks be awarded to the lowest priced Bidder, TDI International Ag Inc. dba Eco Blue Systems, in the amount of $1,280,177.87, inclusive of HST; and,
    3. That a 10% contingency in the amount of $128,017.79 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the award in the amount of $1,408,195.66 ($1,280,177.87 + $128,017.79) be funded from projects #18234 Playstructure Replacement and #18235 Playstructure Rubberized Surface Replacement with available budget of $1,284,940.00; and,
    5. That the above two projects be consolidated into one project under project 18234 Playstructure and Rubberized Surface Replacement; and,
    6. That the budget shortfall in the amount of $123,255.66 ($1,284,940 - $1,408,195.66) be funded from the Life Cycle Replacement and Capital Reserve Fund; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho

    1. That the report entitled “Award of Request for Proposal 009-R-19 Food Services for the Markham Civic Centre be received; and,
    2. That Request for Proposal 009-R-19 Food Services for Anthony Roman Centre be awarded to the highest ranked / highest revenue bidder, 10694835 Canada Inc. (Caterable) for a term of five (5) years; and,
    3. That the Mayor and City Clerk be authorized to execute an agreement with 10694835 Canada Inc. (Caterable) in a form satisfactory to the City Solicitor and the Commissioner of Corporate Services; and,
    4. That the $45,000.00 fixed annual revenue be credited to account # 890 890 8902 Cafeteria Revenue; and,
    5. That 10694835 Canada Inc. (Caterable) be responsible for payment of property taxes based on the annual assessed value for provision of food services, in the approximate annual amount of $2,000; and,
    6. That the Treasurer and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional five (5) years commencing in year six (6) of this agreement; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Alan Ho

    1. That the report titled “Asset Management Policy” be received; and,

    2. That Council approve the Asset Management Policy provided in Attachment 1; and further,

    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

    Carried
  • Councillor Keith Irish declared a conflict on this item. (Councillor Keith Irish declared a conflict of interest because he has a family member that is an employee of Uber (working at their head office in San Francisco, California) and did not participate in the discussion or vote on the matter.)

Trinela Cane, Commissioner, Corporate Services, introduced the item.

Chris Alexander, Supervisor, Licensing & Standards, was in attendance to deliver a PowerPoint presentation regarding the licensing of private transportation companies (PTCs) within the City of Markham.

Mr. Alexander explained that the purpose of bringing these proposed regulations forward is to bring PTCs within the same regulatory framework as municipally-licensed taxi cabs and limousines for the purposes of protecting public safety and to protect consumers.

Jasvir Passi, resident, spoke in support of Staff's recommendation to regulate PTCs in Markham.

Members of General Committee consented to refer this matter to a Public Information Meeting, to be scheduled at a future date. The report recommendations listed on the agenda were not considered at this meeting.

    1. That the proposed By-law amendments to regulate Private Transportation Companies (PTCs) (Schedule 8 attached as Appendix “A) be adopted; and,
    2. That the attached proposed by-law to amend the Taxicab Schedule (Schedule 6 attached as Appendix “D”) of the Mobile Licensing By-law 2012-92 be adopted; and,
    3. That the attached proposed by-law to amend the Limousine Schedule (Schedule 4 attached as Appendix “D”) of the Mobile Licensing By-law 2012-92 be adopted; and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Khalid Usman
    1. That the proposed By-law amendments to regulate Private Transportation Companies (PTCs) (Schedule 8 attached as Appendix “A) be received; and,
    2. That the attached proposed by-law to amend the Taxicab Schedule (Schedule 6 attached as Appendix “D”) of the Mobile Licensing By-law 2012-92 be received; and,
    3. That Staff be directed to organize and hold a Public Information Meeting and invite various stakeholders.
    Carried

Kimberley Kitteringham, City Clerk and Martha Pettit, Deputy City Clerk, were in attendance to speak to the item.

Members of General Committee discussed the various proposed changes to the City's Advisory Boards and Committees for the 2018-2022 Term of Council.

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Reid McAlpine
    1. That the correspondence from Kimberley Kawn, Unionville Historical Society and Jóska Zérczi, Unionville Residents Association, be received; and,
    2. That Council re-classify, amalgamate or dissolve the ABCs as outlined in the revised Appendix “F” as of June 30, 2019 and extend its sincere thanks to all citizen appointees and City staff liaisons of these ABCs for their contributions to Markham over the years, and,
    3. That a panel of City staff conduct interviews for all ABCs, save and except for the Heritage Markham Committee, Committee of Adjustment and the Library Board, and present a slate of candidates to Council for approval on an as needed basis; and,
    4. That the German Mills Meadow and Natural Habitat Liaison Committee be added to the list of ABCs to remain as is as outlined in Appendix “E”; and,
    5. That Council approve the following appointments:

      German Mills Meadow and Natural Habitat Liaison Committee
      Regional Councillor Jack Heath
      Councillor Keith Irish 

      Waste Diversion Committee
      Regional Councillor Jack Heath
      Regional Councillor Joe Li
      Councillor Reid McAlpine
      Councillor Khalid Usman

      Information Markham
      Regional Councillor Jack Heath

    1. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

Claudia Marsales, Senior Manager, Waste Management & Environment, was in attendance to speak to the item.

Mayor Frank Scarpitti suggested that General Committee defer consideration of this item until the Provincial Government has completed its governance review. He encouraged Staff to report back to General Committee on various elements of the Waste Management Collection Services contract process, as needed over the next several months.

Brenda Librecz, Commissioner, Community & Fire Services, advised that Council's decision is required by September in order to meet legislative deadlines and procurement timelines.

General Committee directed Staff to report back with more information following the Governance Review by the Provincial Government, or as potential changes resulting from the review become clearer.

General Committee directed Staff to follow up on the letter from Miller Waste.

  • Moved byMayor Frank Scarpitti
    Seconded byRegional Councillor Jim Jones
    1. That the report entitled ‘Waste Management Collection Services Contract Process’ be received; and,

    2. That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; and,

    3. That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further,

    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Postponed

11.

There were no motions.

There were no notices of motions.

There was no new / other business.

There were no announcements.

  • Moved byDeputy Mayor Don Hamilton
    Seconded byRegional Councillor Jim Jones

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters (2:15PM):

    Carried

15.1
FINANCE & ADMINISTRATIVE ISSUES
 

15.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES- APRIL 23, 2019 (16.0) [ Section 239 (2) (b) (c) (d)]
 

15.2
LAND, BUILDING & PARKS CONSTRUCTION ISSUES
 

15.2.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 5) (8.0) [Section 239 (2) (c)]
 

General Committee consented to placing this item on the May 14, 2019 Council agenda for consideration.

The General Committee meeting adjourned at 2:22 PM. 

  • Moved byCouncillor Khalid Usman
    Seconded byCouncillor Amanda Collucci
    1. That the May 6, 2019 General Committee meeting be adjourned.
    Carried
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