General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:Meeting Number: 11
Date:
-
Location:
Council Chamber

Please bring this General Committee Agenda to the Council meeting on May 14, 2019.

 


    1. ​That the minutes of the April 16, 2019 Special General Committee meeting be confirmed.
    1. ​That the minutes of the April 23, 2019 Special General Committee meeting be confirmed.
    1. ​That the minutes of the  April 23, 2019 General Committee meeting be confirmed.

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

    1. That the following communications dated April 23, 2019 from York Region be received for information purposes:
      1. 2018 Development Activity Summary
      2. Implementation of Construction Act Prompt Payment and Mandatory Ajudication Provisions
      3. 2018 Development Charge Reserve Fund Statement
      4. Transportation Services Capital Infrastructure Status Update
      5. It's in Our Nature: Management Plan for the York Regional Forest 2019-2038
      6. I Count, I'm Not Just A Number - A Profile of Homelessness in York Region
      7. 2018 Paramedic Response Time Performance Plan Final Results
      8. Planning for Intensification Background Report
      9. Vector-Borne Disease Program 2018/2018 Annual Update
    1. That the minutes of the September 10, 2018 and February 26, 2019 Canada Day Committee meeting be received for information purposes.​
    1. That the minutes of the March 21, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

     

    1. That the minutes of the March 25, 2019 Markham Public Library Board meeting be received for information purposes. 
    1. That the minutes of the March 12, 2019 Seniors Advisory Committee meeting be received for information purposes.​

     

S. Grieve, ext. 2486 and M. Lee, ext. 2239

    1. That the report entitled “Award of Tender 190-T-18 Play Equipment Replacement & Site Work at Various Parks” be received; and,
    2. That the contract for Tender 190-T-18 Play Equipment Replacement & Site work at Various Parks be awarded to the lowest priced Bidder, TDI International Ag Inc. dba Eco Blue Systems, in the amount of $1,280,177.87, inclusive of HST; and,
    3. That a 10% contingency in the amount of $128,017.79 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the award in the amount of $1,408,195.66 ($1,280,177.87 + $128,017.79) be funded from projects #18234 Playstructure Replacement and #18235 Playstructure Rubberized Surface Replacement with available budget of $1,284,940.00; and,
    5. That the above two projects be consolidated into one project under project 18234 Playstructure and Rubberized Surface Replacement; and,
    6. That the budget shortfall in the amount of $123,255.66 ($1,284,940 - $1,408,195.66) be funded from the Life Cycle Replacement and Capital Reserve Fund; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

A. Moore, ext. 4711 and M. Lee, ext. 2239

    1. That the report entitled “Award of Request for Proposal 009-R-19 Food Services for the Markham Civic Centre be received; and,
    2. That Request for Proposal 009-R-19 Food Services for Anthony Roman Centre be awarded to the highest ranked / highest revenue bidder, 10694835 Canada Inc. (Caterable) for a term of five (5) years; and,
    3. That the Mayor and City Clerk be authorized to execute an agreement with 10694835 Canada Inc. (Caterable) in a form satisfactory to the City Solicitor and the Commissioner of Corporate Services; and,
    4. That the $45,000.00 fixed annual revenue be credited to account # 890 890 8902 Cafeteria Revenue; and,
    5. That 10694835 Canada Inc. (Caterable) be responsible for payment of property taxes based on the annual assessed value for provision of food services, in the approximate annual amount of $2,000; and,
    6. That the Treasurer and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional five (5) years commencing in year six (6) of this agreement; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

P.Fu, ext. 3010 and S. Gao, ext. 2725

    1. That the report titled “Asset Management Policy” be received; and,

    2. That Council approve the Asset Management Policy provided in Attachment 1; and further,

    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

M. Killingsworth, ext. 2127 and C. Alexander, ext. 2128

  • Councillor Keith Irish declared a conflict on this item. (Councillor Keith Irish declared a conflict of interest because he has a family member that is an employee of Uber.)
    1. That the proposed By-law amendments to regulate Private Transportation Companies (PTCs) (Schedule 8 attached as Appendix “A) be adopted; and,
    2. That the attached proposed by-law to amend the Taxicab Schedule (Schedule 6 attached as Appendix “D”) of the Mobile Licensing By-law 2012-92 be adopted; and,
    3. That the attached proposed by-law to amend the Limousine Schedule (Schedule 4 attached as Appendix “D”) of the Mobile Licensing By-law 2012-92 be adopted; and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Note:

The following resolution was adopted at the April 30, Council meeting.

  1. That the report titled “Advisory Board and Committee (ABC) Review for the 2018-2022 Term of Council” be received; and,
  2. That Council maintain the ABCs as outlined in Appendix “E”; and,
  3. That the following Advisory Committees be re-classified as Organizing Committees effective immediately: Canada Day Committee, Doors Open Markham Committee, Markham-Milliken Children’s Festival Committee, Santa Claus Parade Committee; and,
  4. That the decision to amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019 be referred to the May 6, 2019 General Committee meeting; and,
  5. That the composition of the Appointment Committee be maintained & that this Committee conduct interviews for the Heritage Markham Committee, Committee of Adjustment, & the Library Board; and, that the decision on how interviews will be conducted for all remaining ABCs be referred to the May 6, 2019 General Committee meeting, and,
  6. That once a decision is made on the amalgamation or dissolution of ABCs, Council extend its sincere thanks to all citizen appointees & City staff liaisons of impacted  ABCs for their contribution to Markham over the years; and,      
  7. Councillor Appointments were made to various ABCs, save and except Animal Care Committee & Cemetery Board. (Refer to the April 23, 2019 General Committee Minutes, Item 10.2 for the full listing of Councillor Appointments)*; and further,
  8. That Staff be authorized & directed to do all things necessary to give effect to this resolution.

At the May 6th GC meeting the following matters are being considered:

4. That the decision to amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019 be referred to the May 6, 2019 General Committee meeting; and,

5. That the decision on how interviews will be conducted for all remaining ABCs be referred to the May 6, 2019 General Committee meeting

7. Councillor appointments to the following:

Name of Committee 

Council Members to be appointed for the 2018-2022 Term

Animal Care Committee

 

Defer to May 6, 2019 General Committee

Cemetery Board


Defer to May 6, 2019 General Committee

 

C. Marsales, ext. 3560

    1. That the report entitled ‘Waste Management Collection Services Contract Process’ be received; and,

    2. That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; and,

    3. That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further,

    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.1
FINANCE & ADMINISTRATIVE ISSUES
 

15.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES- APRIL 23, 2019 (16.0) [ Section 239 (2) (b) (c) (d)]
 

15.2
LAND, BUILDING & PARKS CONSTRUCTION ISSUES
 

15.2.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 5) (8.0) [Section 239 (2) (c)]
 

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